March 25, 2024 - Minutes

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Chak Au
Councillor Carol Day
Councillor Laura Gillanders
Councillor Kash Heed
Councillor Andy Hobbs
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Michael Wolfe

Corporate Officer – Claudia Jesson

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R24/6-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council meeting held on March 11, 2024, be adopted as circulated; and

(2)

the minutes of the Regular Council meeting for Public Hearings held on March 18, 2024, be adopted as circulated.

CARRIED

AGENDA ADDITIONS & DELETIONS

R24/6-2

It was moved and seconded

That the following groups for public engagement be added to Item No. 7 - “Economic Development Strategy Update” CNCL page 43-Table 1 (Workplan): Chamber of Commerce, Steveston Harbour Authority, Farming groups and co-ops, Trucking and Transportation groups, and Chinese Business groups.

[G1] That Item No. 12– “Low-End Market Rental (LEMR) Program and LEMR Unit Management” be deleted from the Council Agenda and be moved to the April 8th Council meeting

CARRIED

PRESENTATION

Rose Gardner and Devyn Cairns, HUB Cycling, presented the 2023 HUB Cycling Education Champion Award to the City of Richmond in recognition of the City’s contribution in expanding cycling education initiatives at local schools and throughout the community.

Jane Fernyhough, Chair, Board of Directors, Richmond Gateway Theatre Society and Barbara Tomasic, Executive Artistic Director, Richmond Gateway Theatre Society, presented their annual report with the aid of a PowerPoint presentation (copy on file, City Clerk’s office) highlighting the following information:

§   

In 2023 the Lunar New Year was celebrated with a live play reading and lantern making activity;

§   

Hey Viola, a musical production, played on the Gateway Theatre mainstage for 9 performances in April 2023;

§   

Gateway Theatre received the Ovation Award for Best Professional Production in Vancouver for their production of Cinderella;

§   

Gateway Theatre is committed to community outreach;

§   

In 2023 a workshop was produced of Kowloon Bay by Jovanni Sy which is expected to be presented on the main stage in 2026;

§   

The Gateway Theatre Academy delivered more then 490 hours of theatre education to 143 students;

§   

Community rentals are almost up to pre-pandemic levels;

§   

There was a revenue surplus in 2023 due to covid funding;

§   

To attract younger ticket buyers focus has been on marketing single ticket sales instead of subscriptions;

§   

City staff are working with Gateway Theatre to prepare and submit a Canada Cultural Services Space Fund grant application;

§   

The final show of the current season will be Baskerville: A Sherlock Holmes Mystery playing from April 11 to April 20; and

§   

2024/2025 Season is the 40^th anniversary season for Gateway Theatre.

COMMITTEE OF THE WHOLE

R24/6-3

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:15 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items – None.

R24/6-4

4.

It was moved and seconded

That Committee rise and report (7:16 p.m.).

CARRIED

CONSENT AGENDA

R24/6-5

5.

It was moved and seconded

That Items No. 6 through No. 11 and 13 through 17 be adopted by general consent.

CARRIED

6.

COMMITTEE MINUTES

That the minutes of:

(1)

the Community Safety Committee meeting held on March 12, 2024;

(2)

the General Purposes Committee meeting held on March 18, 2024;

(3)

the Planning Committee meeting held on March 19, 2024

(4)

the Public Works and Transportation Committee meeting held on March 20, 2024; and

(5)

the Council/School Board Liaison Committee meeting held on January 31, 2024,

be received for information.

ADOPTED ON CONSENT

7.

ECONOMIC DEVELOPMENT STRATEGY UPDATE

(File Ref. No. 08-4150-13-001) (REDMS No. 7586290)

That the approach to updating the City’s Economic Development Strategy as outlined in the staff report titled, “Economic Development Strategy Update,” dated February 23, 2024, from the Director, Business Services, be endorsed. 

ADOPTED ON CONSENT

8.

HOMELESSNESS STRATEGY 2019-2029: 2023 UPDATE

(File Ref. No. 08-4057-11-03) (REDMS No. 7556775, 7561726)

(1)

That the Homelessness Strategy 2019–2029: 2023 Update, as outlined in the staff report titled “Homelessness Strategy 2019–2029: 2023 Update", dated February 12, 2024 from the Director, Community Social Development, be received for information; and

(2)

That the Homelessness Strategy 2019–2029: 2023 Update be distributed to key community partners, local Members of Parliament, local Members of the Legislative Assembly and posted on the City’s website.

ADOPTED ON CONSENT

9.

AMENDMENTS TO THE BUILDING REGULATION BYLAW NO. 7230

(File Ref. No. 12-8060-20-010506; 12-8060-20-010504; 12-8060-20-010505; 12-8060-20-010544) (REDMS No. 7577843, 7130814, 7251579, 7251640, 7327626)

(1)

That Building Regulation Bylaw No.7230, Amendment Bylaw No. 10506, be introduced and given first, second and third readings;

(2)

That Notice of Bylaw Violation Dispute Adjudication Bylaw No. 8122, Amendment Bylaw No. 10504, be introduced and given first, second and third readings;

(3)

That Municipal Ticket Information Authorization Bylaw No. 7321, Amendment Bylaw No. 10505, be introduced and given first, second and third readings; and

(4)

The Consolidated Fees Bylaw No. 8636, Amendment Bylaw No. 10544, be introduced and given first, second and third readings.

ADOPTED ON CONSENT

10.

RICHMOND HERITAGE COMMISSION 2023 ANNUAL REPORT AND 2024 WORK PROGRAM AND BUDGET ALLOCATION

(File Ref. No. 01-0100-30-HCOM1-01) (REDMS No. 7575141)

That the Richmond Heritage Commission’s 2023 Annual Report and 2024 Work Program and Budget Allocation, as presented in the staff report titled “Richmond Heritage Commission 2023 Annual Report and 2024 Work Program and Budget Allocation”, dated February 20, 2024, from the Director of Policy Planning, be approved.

ADOPTED ON CONSENT

11.

HOUSING AGREEMENT BYLAW NO. 10545 TO PERMIT THE CITY OF RICHMOND TO SECURE AFFORDABLE HOUSING UNITS AT 6851 AND 6871 ELMBRIDGE WAY

(File Ref. No. 12-8060-20-010545) (REDMS No. 7591913, 7591864)

That Housing Agreement (6851 and 6871 Elmbridge Way) Bylaw No. 10545 to permit the City to enter into a Housing Agreement substantially in the form attached hereto, in accordance with requirements of section 483 of the Local Government Act, to secure the Affordable Housing Units required by rezoning application RZ 17-782750, be introduced and given first, second and third readings.

ADOPTED ON CONSENT

12.

LOW-END MARKET RENTAL (LEMR) PROGRAM AND LEMR UNIT MANAGEMENT

(File Ref. No. 08-4057-051) (REDMS No. 7575578)

Please see Page 2 for action on this item.

13.

E-SCOOTER PILOT PROJECT UPDATE

(File Ref. No. 03-1000-20-7204P; 10-6460-03) (REDMS No. 7529724)

(1)

That the extension of the City’s E-Scooter Pilot Project as described in the staff report titled “E-Scooter Pilot Project Update”, dated February 21, 2024, from the Director, Transportation, be endorsed;

(2)

That staff advise the Province that the City of Richmond consents to the Electric Kick Scooter Pilot Project taking place within the City, effective April 5, 2024; and

(3)

That staff provide a yearly safety and enforcement review.

ADOPTED ON CONSENT

14.

WATER CONSERVATION RELATED TO SINGLE-PASS COOLING SYSTEMS

(File Ref. No. 10-6650-14-01) (REDMS No. 7566529)

That, as outlined in the staff report titled "Water Conservation Related to Single-Pass Cooling Systems”, dated February 27, 2024, from the Director, Engineering, the proposed resident and business engagement strategy for water conservation related to single-pass cooling systems be endorsed.

ADOPTED ON CONSENT

15.

AWARD OF CONTRACT 8247P – SECURITY GUARD SERVICES

(File Ref. No. . 03-1000-20-8247P) (REDMS No. 7521749)

(1)

That Contract 8247P – Security Guard Services be awarded to The British Columbia Corps of Commissionaires for a three-year term for an estimated value of $1,351,000.00, excluding taxes, as described in the report titled “Award of Contract 8247P – Security Guard Services,” dated February 12, 2024 from the Director, Facilities and Project Development;

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to extend the initial three-year term up to the maximum term of five years, for the additional estimated value of $971,000.00, excluding taxes;

(3)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute the contracts and all related documentation with The British Columbia Corps of Commissionaires; and

(4)

That the Consolidated 5 Year Financial Plan (2024-2028) be amended to increase the Engineering and Public Works operating budget by $272,234.00 funded by the Rate Stabilization Account as detailed in the report titled “Award of Contract 8247P – Security Guard Services,” dated February 12, 2024, from the Director, Facilities and Project Development.

ADOPTED ON CONSENT

16.

AWARD OF CONTRACT 8274Q – ON-CALL PLUMBING CONTRACTOR SERVICES

(File Ref. No. 03-1000-20-8274Q) (REDMS No. 7529360)

(1)

That Contract 8274Q – On-Call Plumbing Contractor Services be awarded to Baza Ventures Inc. (dba PJB Mechanical), Pacific Mechanical Systems Ltd. (dba Kern BSG Management Ltd.) and Cobing Building Solutions Ltd. (dba C&C Electrical Mechanical) for a three-year term for an aggregate value of $2,020,000.00, excluding taxes, as described in the report titled "Award of Contract 8274Q – On-Call Plumbing Contractor Services," dated February 14, 2024 from the Director, Facilities and Project Development;

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to extend the initial three-year term, up to a maximum of five years, for an additional value of $1,385,000.00 excluding taxes; and

(3)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute the contracts and all related documentation with Baza Ventures Inc. (dba PJB Mechanical), Pacific Mechanical Systems Ltd. (dba Kern BSG Management Ltd.) and Cobing Building Solutions Ltd. (dba C&C Electrical Mechanical) over the five-year term.

ADOPTED ON CONSENT

17.

SOLID WASTE AND RECYCLING REGULATION BYLAW NO. 6803, AMENDMENT BYLAW NO. 10542

(File Ref. No. 12-8060-20-010542) (REDMS No. 7566870, 7576407)

That Solid Waste and Recycling Regulation Bylaw No. 6803, Amendment Bylaw No. 10542 be introduced and given first, second and third readings.

ADOPTED ON CONSENT

PUBLIC ANNOUNCEMENTS AND EVENTS

Mayor Brodie congratulated and thanked Joe Erceg, General Manager Planning and Development for his 26 years of service, highlighting Mr. Erceg’s significant contributions to the City of Richmond.

BYLAW FOR 1^st/2^nd/3^rd READINGS AND REVISIONS

ROAD CLOSURE AND REMOVAL OF ROAD DEDICATION BYLAW NO. 10225

(File Ref. No. 06-2290-20-183; RZ 19-870807) (REDMS No.)

R24/6-6

It was moved and seconded

(1)

Road Closure and Removal of Road Dedication Bylaw No. 10225 (Portion of Road adjacent to 8740, 8760, 8780, and 8800 Spires Road) be introduced and given 1st, 2^nd and 3^rd readings;

(2)

The required notice of road closure and disposition of the closed road be advertised prior to final adoption;

(3)

Staff be authorized to file a certifying statement executed by the Corporate Officer at Land Title Office cancelling the right of resumption in the closed road pursuant to the Resumption of Highways Regulation;

(4)

Staff be authorized to take all necessary steps to raise title to the road closure areas totalling ±170.8 square metres and transfer them to 1219002 B.C. Ltd. or its designate for $580,000 plus applicable taxes; and

(5)

Staff be authorized to take all necessary steps to complete all matters as contained in the report titled “Road Closure and Removal of Road Dedication Bylaw No. 10225 (Portion of Road adjacent to 8740, 8760, 8780, and 8800 Spires Road) and Disposition of the Closed Road Area in relation to RZ 19-870807” dated February 10, 2022 including authorizing the Chief Administrative Officer and the General Manager, Finance and Corporate Services to negotiate and execute all documentation required to effect the transaction, including executing all required Land Title Office documentation.

CARRIED

ADMINISTRATIVE REVISION – ZONING BYLAW 8500, AMENDMENT BYLAW 10465

(File Ref. No. 06-2290-20-183; RZ 19-870807) (REDMS No.)

R24/6-7

It was moved and seconded

That Zoning Bylaw 8500, Amendment Bylaw 10465 be amended to add the following legal descriptions:

(1)

P.I.D. 010-472-517 Lot 15 Section 9 Block 4 North Range 6 West New Westminster District Plan 21489;

(2)

P.I.D. 004-063-309 Lot 16 Section 9 Block 4 North Range 6 West New Westminster District Plan 21489;

(3)

P.I.D. 010-472-541 Lot 17 Section 9 Block 4 North Range 6 West New Westminster District Plan 21489;

(4)

P.I.D. 009-104-194 Lot 18 Section 9 Block 4 North Range 6 West New Westminster District Plan 21489; and

(5)

a closed portion of Spires Road and Cook Crescent dedicated by Plan 21489, Sections 9, Block 4 North Range 6 West New Westminster District as shown in Reference Plan EPP 128236.

CARRIED

BYLAW FOR ADOPTION

R24/6-8

It was moved and seconded

That Road Closure and Removal of Road Dedication Bylaw No. 10459 be adopted.

CARRIED

PUBLIC DELEGATIONS ON NON-AGENDA ITEMS

R24/6-9

18.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on non‑agenda items
(7:57 p.m.).

CARRIED

R24/6-10

19.

It was moved and seconded

That Committee rise and report (7:58 p.m.).

CARRIED

ADJOURNMENT

R24/6-11

It was moved and seconded

That the meeting adjourn (7:59 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular meeting of the Council of the City of Richmond held on Monday, March 25, 2024.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (Claudia Jesson)