March 20, 2024 - Minutes

Date:

Wednesday, March 20, 2024

Place:

Council Chambers
Richmond City Hall

Present:

Councillor Carol Day, Chair
Councillor Michael Wolfe
Councillor Kash Heed (by teleconference)
Councillor Alexa Loo (by teleconference)

Absent:

Councillor Chak Au

Also Present:

Councillor Andy Hobbs

Councillor Bill McNulty

Call to Order:

The Chair called the meeting to order at 4:00 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the Public Works and Transportation Committee held on February 21, 2024, be adopted as circulated.

CARRIED

PLANNING AND DEVELOPMENT DIVISION

1.

E-SCOOTER PILOT PROJECT UPDATE

(File Ref. No. 10-6490-01) (REDMS No. 7529724)

In reply to queries from Committee, staff advised that (i) the e-scooter stations can be relocated if needed, (ii) staff will request statistics from the RCMP on the positive ticketing program related to helmet non-compliance and that education will be part of measures to improve compliance, (iii) the next phase of the Province’s e-scooter program will be to work with ICBC and health authorities in regards to collision data and safety aspects of the e-scooters,
(iv) the minimum age to ride an e-scooter is 16 years old, (v) staff will reach out to Lime for additional safety measure options, (vi) the majority of respondents that participated in the Let’s Talk Richmond survey were Richmond residents, and (vii) safety signage has been installed along the Railway Greenway and staff will provide a sample with details to Council.

It was moved and seconded

(1)

That the extension of the City’s E-Scooter Pilot Project as described in the staff report titled “E-Scooter Pilot Project Update” dated February 21, 2024 from the Director, Transportation, be endorsed;

(2)

That staff advise the Province that the City of Richmond consents to the Electric Kick Scooter Pilot Project taking place within the City, effective April 5, 2024; and

(3)

That staff provide a yearly safety and enforcement review.

CARRIED

ENGINEERING AND PUBLIC WORKS DIVISION

2.

WATER CONSERVATION RELATED TO SINGLE-PASS COOLING SYSTEMS

(File Ref. No. 10-6060-01) (REDMS No. 7566529)

It was moved and seconded

That, as outlined in the staff report titled "Water Conservation Related to Single-Pass Cooling Systems”, dated February 27, 2024, from the Director, Engineering, the proposed resident and business engagement strategy for water conservation related to single-pass cooling systems be endorsed.

CARRIED

3.

AWARD OF CONTRACT 8247P – SECURITY GUARD SERVICES

(File Ref. No. 02-0745-01) (REDMS No. 7521749)

It was moved and seconded

(1)

That Contract 8247P – Security Guard Services be awarded to The British Columbia Corps of Commissionaires for a three-year term for an estimated value of $1,351,000.00, excluding taxes, as described in the report titled “Award of Contract 8247P – Security Guard Services,” dated February 12, 2024 from the Director, Facilities and Project Development;

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to extend the initial three-year term up to the maximum term of five years, for the additional estimated value of $971,000.00, excluding taxes;

(3)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute the contracts and all related documentation with The British Columbia Corps of Commissionaires; and

(4)

That the Consolidated 5 Year Financial Plan (2024-2028) be amended to increase the Engineering and Public Works operating budget by $272,234.00 funded by the Rate Stabilization Account as detailed in the report titled “Award of Contract 8247P – Security Guard Services,” dated February 12, 2024, from the Director, Facilities and Project Development.

CARRIED

4.

AWARD OF CONTRACT 8274Q – ON-CALL PLUMBING CONTRACTOR SERVICES

(File Ref. No. 10-6000-01) (REDMS No. 7529360)

It was moved and seconded

(1)

That Contract 8274Q – On-Call Plumbing Contractor Services be awarded to Baza Ventures Inc. (dba PJB Mechanical), Pacific Mechanical Systems Ltd. (dba Kern BSG Management Ltd.) and Cobing Building Solutions Ltd. (dba C&C Electrical Mechanical) for a three-year term for an aggregate value of $2,020,000.00, excluding taxes, as described in the report titled "Award of Contract 8274Q – On-Call Plumbing Contractor Services," dated February 14, 2024 from the Director, Facilities and Project Development;

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to extend the initial three-year term, up to a maximum of five years, for an additional value of $1,385,000.00 excluding taxes; and

(3)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute the contracts and all related documentation with Baza Ventures Inc. (dba PJB Mechanical), Pacific Mechanical Systems Ltd. (dba Kern BSG Management Ltd.) and Cobing Building Solutions Ltd. (dba C&C Electrical Mechanical) over the five-year term.

CARRIED

5.

SOLID WASTE AND RECYCLING REGULATION BYLAW NO. 6803, AMENDMENT BYLAW NO. 10542

(File Ref. No. 10-6370-01) (REDMS No. 7566870)

In reply to queries from Committee, staff advised that (i) there is no fee associated with the Business Education and Advisory Pilot Program, (ii) the non-compliant large item collection fee is for residential properties only, and (iii) the City doesn’t remove large items from private property noting that the Business Education and Advisory Pilot Program will have a section focused on illegal dumping.

It was moved and seconded

That Solid Waste and Recycling Regulation Bylaw No. 6803, Amendment Bylaw No. 10542 be introduced and given first, second and third readings.

CARRIED

6.

MANAGER’S REPORT

(i)

Steveston Highway Multi-Use Pathway

Staff advised that (i) construction of the first section between Shell Road and No. 4 Road is nearing completion noting that traffic is open in both lanes.
(ii) the multi-use pathway is paved and it is anticipated to open at the end of March 2024, and (iii) construction has started between No. 4 Road to Mortfield Road and is estimated to be completed by early summer 2024.

In reply to queries from Committee, staff advised that (i) trees and grass will be planted along the multi-use pathway, (ii) grass cutting logistics will be determined with the Parks department, and (iii) there has been no notifications of vehicles hitting the curb with the narrowing of the lanes.

(ii)

Steveston Interchange Project

Staff provided an update on the Steveston Interchange Project, noting that construction is on-going and current updates include a loop ramp that changes some of the traffic patterns. Staff added that the Province will continually adjust traffic patterns as the work progresses.

(iii)

Mitchell Elementary School Site

A brief discussion ensued in regards to the loss of mature trees at the Mitchell Elementary School site and that staff can provide a memorandum to Committee on the tree replacement plan.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:27 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the Public Works and Transportation Committee of the Council of the City of Richmond held on Wednesday, March 20, 2024.

_________________________________

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Councillor Carol Day
Chair

Mizuguchi,Andrea
Legislative Services Associate