March 11, 2024 - Minutes

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Chak Au
Councillor Carol Day
Councillor Laura Gillanders
Councillor Kash Heed
Councillor Andy Hobbs
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Michael Wolfe

Corporate Officer - Claudia Jesson

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R24/5-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council meeting held on February 26, 2024, be adopted as circulated; and

(2)

the Metro Vancouver ‘Board in Brief’ dated February 23, 2024, be received for information.

CARRIED

AGENDA ADDITIONS & DELETIONS

R24/5-2

It was moved and seconded

That Item No. “11” be amended to include an additional resolution to be submitted to the Union of BC Municipalities (UBCM) for consideration at the 2024 UBCM Convention regarding funding for temporary housing and services for refugees and asylum claimants.

CARRIED

PRESENTATION

Alex Kurnicki, Manager, Parks Programs, presented the artists selected for the 2024 Richmond Street Banner winning designs and noted the following:

·       the Street Banner program is an initiative of the partners for beatification, a community engagement program that encourages Richmond residents to become actively involved in creating a vibrant beautiful community;

·       The entries received celebrate the places activities, people and experiences that makes Richmond beautiful and unique;

·       This year over 360 (original image) submissions were received, reflecting one or more of the ten themes:  Connection, Community, Active Living, Wildlife, Island City, Nature, The Arts, Urban Landscape, Sustainability and Culture And Heritage; and

·       The banners will be installed within the next few days in select areas of Richmond City Centre and major gateways throughout the city and will remain on display until February, 2025.

The successful submissions were unveiled by each artist together with a short video profiling their creative inspiration and reflections on their artistic process.

COMMITTEE OF THE WHOLE

R24/5-3

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:29 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items – None.

R24/5-4

4.

It was moved and seconded

That Committee rise and report (7:30 p.m.).

CARRIED

CONSENT AGENDA

R24/5-5

5.

It was moved and seconded

That Items No. 6 through No. 16 be adopted by general consent.

CARRIED

6.

COMMITTEE MINUTES

That the minutes of:

(1)

the Parks, Recreation and Cultural Services Committee meeting held on February 27, 2024;

(2)

the General Purposes Committee meeting held on March 4, 2024;

(3)

the Finance Committee meeting held on March 4, 2024; and

(4)

the Planning Committee meeting held on March 5, 2024;

be received for information.

7.

RICHMOND PUBLIC ART PROGRAM 2023 ANNUAL HIGHLIGHTS AND PUBLIC ART ADVISORY COMMITTEE 2024 WORK PLAN

(File Ref. No. 01-0100-30-RPAR1-01) (REDMS No. 7546173, 7534950)

That the Richmond Public Art Advisory Committee 2024 Work Plan, as presented in the staff report titled “Richmond Public Art Program 2023 Annual Highlights and Public Art Advisory Committee 2024 Work Plan”, dated January 19, 2024, from the Director, Arts, Culture and Heritage Services, be approved.

8.

NEW CAPSTAN VILLAGE NEIGHBOURHOOD PARK PUBLIC ART WORK TERMS OF REFERENCE

(File Ref. No. 11-7000-09-20-335) (REDMS No. 7570440)

(1)

That the Terms of Reference for the public artwork at the New Capstan Village Neighbourhood Park, as presented in the report titled “New Capstan Village Neighbourhood Park Public Artwork Terms of Reference”, from the Director, Arts, Culture and Heritage Services, dated February 5, 2024, be approved;

(2)

That additional expenditures in the amount of $216,925 for the New Capstan Village Neighbourhood Public Artwork and corresponding funding from the Public Art Program reserve be approved; and

(3)

That the Consolidated 5 Year Financial Plan (2024-2028) be amended accordingly.

9.

AWARD OF CONTRACT 8273Q - SUPPLY AND DELIVERY OF POOL CHEMICALS

(File Ref. No. 03-1000-20-8273Q) (REDMS No. 7534433)

(1)

That Contract 8273Q – Supply and Delivery of Pool Chemicals be awarded to DB Perks &Associates, ClearTech, and Univar Solutions for a three-year term for an aggregate value of $1,331,700, excluding taxes, as described in the report titled, “Award of Contract 8273Q Supply and Delivery of Pool Chemicals”, dated February 15, 2024, from the Director, Recreation and Sport Services;

(2)

That the Chief Administrative Officer and the General Manager, Community Services, be authorized to extend the initial three-year contract, up to the maximum term of five years, for an additional value of $1,003,300 excluding taxes; and

(3)

That the Chief Administrative Officer and General Manager, Community Services, be authorized to execute the contracts and all related documentation with DB Perks & Associates, ClearTech, and Univar Solutions.

10.

AWARD OF CONTRACT 8180P – INFORMATION TECHNOLOGY SERVICE MANAGEMENT SOLUTION
(File Ref. No. 03-1000-20-8180P) (REDMS No. 7536100)

(1)

That Contract 8180P – Information Technology Service Management Solution”, be awarded to Kifinti Solutions for a two-year term for an aggregate value of $454,805.90, as described in the report titled “Award of Contract 8180P – Information Technology Service Management Solution” dated January 12, 2024, from the Director, Information Technology;

(2)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to extend the initial two-year contract by five years up to the maximum term of seven years, for an additional value of $294,774.31;

(3)

That funding in the amount of $58,201.58 be transferred from the Information Technology Operating Budget to the Capital Project (CY00075 – IT Service Management System Replacement) and the Consolidated 5 Year Financial Plan (2024-2028) be amended accordingly; and

(4)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to execute the contract and all related documentation with Kifinti Solutions Inc. over the seven-year term.

11.

REFUGEES AND ASYLUM SEEKERS IN RICHMOND SHELTER

(File Ref. No. 08-4057-11-01) (REDMS No. 7611268, 7607630)

(1)

Ask the Federal Government to provide temporary housing for Refugees and Asylum seekers or alternatively pay the City of Richmond for use of city facilities; and

(2)

Whereas with increasing global migration, Canada is experiencing a rise in the number of people claiming asylum, some of whom do not have accommodation and seek temporary shelter in local emergency shelters, thus taking capacity from the increasing number of local residents experiencing homelessness in many municipalities thereby leaving residents without shelter;

And whereas Immigration and Refugee services are a Federal responsibility and municipalities frequently lack adequate numbers of shelter beds for members of their community:

Therefore be it resolved that the Province of BC lobby the Government of Canada for funding and that this funding be provided to municipalities to enable the provision of temporary shelter and services for asylum claimants that will provide relief to emergency shelters and allow the local homeless population to access shelters in their own communities.

Discussion ensued with regard to action on housing refugees and asylum seekers from the Federation of Canadian Municipalities.  As a result of the discussion, staff were directed to provide a memorandum on available federal funding opportunities to house refugees and asylum seekers.

12.

APPLICATION BY HGL INVESTMENTS LTD FOR A ZONING TEXT AMENDMENT TO THE “AUTO-ORIENTED COMMERCIAL (ZC40) – NO. 3 ROAD (CITY CENTRE)” ZONE TO PERMIT EDUCATION, COMMERCIAL AND HEALTH SERVICE, MINOR USES TO THE SECOND AND THIRD FLOOR AT 4940 NO. 3 ROAD

(File Ref. No. 12-8060-20-010535, ZT 23-026738) (REDMS No. 7531255, 7545215)

That Richmond Zoning Bylaw 8500, Amendment Bylaw 10535, for a Zoning Text Amendment to the “Auto-Oriented Commercial (ZC40) – No. 3 Road (City Centre)” zone, to permit Education, Commercial and Health Service, Minor uses to the second and third floor at 4940 No. 3 Road, be introduced and given first reading.

13.

FOOD SECURITY AND AGRICULTURAL ADVISORY COMMITTEE 2023 ANNUAL REPORT AND 2024 WORK PROGRAM

(File Ref. No. 01-0100-30-AADV1-01) (REDMS No. 7503669)

That the Food Security and Agricultural Advisory Committee 2023 Annual Report and 2024 Work Program, as presented in the staff report titled “Food Security and Agricultural Advisory Committee 2023 Annual Report and 2024 Work Program”, dated February 2, 2024, from the Director of Policy Panning, be approved.

14.

2019-2029 CULTURAL HARMONY PLAN: 2022-2023 UPDATE

(File Ref. No. 08-4055-20-CHAR1) (REDMS No. 7585812, 7479994)

(1)

That the 2019–2029 Cultural Harmony Plan: 2022–2023 Update, as outlined in the staff report titled “2019–2029 Cultural Harmony Plan: 2022–2023 Update”, dated February 21, 2024, from the Director, Community Social Development, be received for information; and

(2)

That the 2019–2029 Cultural Harmony Plan: 2022–2023 Update be distributed to key partners, local Members of Parliament, local Members of the Legislative Assembly and posted on the City website.

15.

HOUSEKEEPING REQUEST - ABANDONMENT OF UNADOPTED BYLAWS

(File Ref. No.12-8060-20-009891, RZ 16-745849; 12-8060-20-010390, RZ 18-836107; 12-8060-20-010389, RZ 18-836107) (REDMS No.7582738, 6120463, 6970289, 6915687)

That the unadopted Zoning and OCP Amendment Bylaws, as outlined in Attachment 1 of the staff report titled “Housekeeping Request – Abandonment of Unadopted Bylaws”, dated February 20, 2024, from the Director, City Clerk’s Office, be abandoned.

16.

APPLICATION BY LUNG DESIGNS LTD. FOR REZONING AT 7560 ASH STREET FROM “SINGLE DETACHED (RS1/F)” ZONE TO SINGLE DETACHED (RS2/E)" ZONE AND "SINGLE DETACHED –SOUTH MCLENNAN (CITY CENTRE) (ZS14)” ZONE

(File Ref. No. 12-8060-20-010526, RZ 22-021110; 12-8060-20-010491, RZ 22-021110) (REDMS No.
7550373, 3218459, 7486718, 7341578)

(1)

That Richmond Zoning Bylaw 8500, Amendment Bylaw 10526, for the rezoning of 7560 Ash Street from the “Single Detached (RS1/F)” zone to the “Single Detached (RS2/E)" zone and the "Single Detached - South McLennan (City Centre) (ZS14)” zone, to facilitate a two lot subdivision be introduced and given first, second and third reading; and

(2)

The Richmond Zoning Bylaw 8500, Amendment Bylaw 10491 be abandoned.

CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

NON-CONSENT AGENDA ITEMS

GENERAL PURPOSES COMMITTEE

Mayor Malcolm D. Brodie, Chair

17.

REDUCING EMBODIED CARBON IN THE BUILT ENVIRONMENT

(File Ref. No. 10-6125-07-04) (REDMS No. 7373808)

R24/5-6

It was moved and seconded

That the industry engagement program outlined in the staff report titled “Reducing Embodied Carbon in the Built Environment” dated January 26, 2024, from the Director of Sustainability and District Energy, be endorsed.

The question on the motion was not called as a brief discussion ensued with respect to the timing required and financial viability as it relates to the building approval process and the potential for construction slow down and/or additional building costs as a result.

In response to queries from Council, staff noted (i) engagement (first stage) is to learn more and to gain a particular understanding of any sensitivities, whether product availability or costs, (ii) similar to previous engagement for potential initiatives/programs in the past where there is an introduction of change, staff work with builders and developers to understand what their sensitive points are and how they may be impacted and work to design programs that show sensitivity to those issues, and (iii) compared to the provincial target of 2030, Richmond’s target for greenhouse initiatives for new construction is near zero by 2027.

The question on the motion was then called and it was CARRIED with Cllr. Loo opposed.

PUBLIC ANNOUNCEMENTS

Mayor Brodie announced the following:

AWARD OF CONTRACTS FOR THE WORKS YARD REPLACEMENT PHASE 1 – ARCHITECTURAL SERVICES (8269P) AND CONSTRUCTION MANAGER PRE-CONSTRUCTION SERVICES (8268P)

(File Ref. No. 06-2050-20-WYAR1) (REDMS No. 7582551)

·        

The Architectural Services Contract for the Works Yard Replacement Phase 1 (8269P) was awarded to TKA+D Architecture + Design Inc. (Joint Venture with RDH Architects Inc.);

·        

The Construction Manager Pre-Construction Services Contract for the Works Yard Replacement Phase 1 (8268P) was awarded to PCL Constructors Westcoast Inc.; and

·        

Staff are authorized to take all necessary steps to complete the matters, including authorizing the Chief Administrative Officer and the General Manager, Engineering and Public Works to negotiate and execute all documentation to effect the above-mentioned transactions.

BYLAWS FOR ADOPTION

R24/5-7

It was moved and seconded

That the following bylaws be adopted:

Regulation of Material on Highways Bylaw No. 10226

Consolidated Fees Bylaw No. 8636, Amendment Bylaw No. 10227

Municipal Ticket Information Authorization Bylaw No. 7321, Amendment Bylaw No. 10228

Notice of Bylaw Violation Dispute Adjudication Bylaw No. 8122, Bylaw No. 10229

Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 10030

CARRIED

DEVELOPMENT PERMIT PANEL

R24/5-8

18.

It was moved and seconded

(1)

That the minutes and the Chair’s report for the Development Permit Panel meeting held on March 24, 2021 and August 23, 2023, be received for information; and

(2)

That the recommendations of the Panel to authorize the issuance of:

(a)

a Development Permit (DP 20-916262) for the property located at 11540 Railway Avenue; and

(b)

a Development Permit (DP 22-017484) for the property located at 3588 Ketcheson Road,

be endorsed, and the Permits so issued.

CARRIED

ADJOURNMENT

R24/5-9

It was moved and seconded

That the meeting adjourn (7:50 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular meeting of the Council of the City of Richmond held on Monday, March 11, 2024.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (Claudia Jesson)