February 27, 2024 - Minutes

Date:

Tuesday, February 27, 2024

Place:

Council Chambers
Richmond City Hall

Present:

Councillor Chak Au, Chair
Councillor Michael Wolfe
Councillor Laura Gillanders
Councillor Andy Hobbs
Councillor Bill McNulty

Also Present:

Councillor Carol Day

Call to Order:

The Chair called the meeting to order at 4:00 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the Parks, Recreation and Cultural Services Committee held on January 30, 2024, be adopted as circulated.

CARRIED

1.

The Chair advised that the presentation by the Richmond Arts Coalition will be deferred to the March 26, 2024 Parks, Recreation and Cultural Service Committee meeting.

2.

RICHMOND PUBLIC ART PROGRAM 2023 ANNUAL HIGHLIGHTS AND PUBLIC ART ADVISORY COMMITTEE 2024 WORK PLAN

(File Ref. No. 01-0100-30-RPAR1-01) (REDMS No. 7546173)

Discussion ensued in regards to Richmond artist’s participation in Doors Open and that staff have extended an invitation for 2024.

It was moved and seconded

That the Richmond Public Art Advisory Committee 2024 Work Plan, as presented in the staff report titled “Richmond Public Art Program 2023 Annual Highlights and Public Art Advisory Committee 2024 Work Plan”, dated January 19, 2024, from the Director, Arts, Culture and Heritage Services, be approved.

CARRIED

3.

NEW CAPSTAN VILLAGE NEIGHBOURHOOD PARK PUBLIC ART WORK TERMS OF REFERENCE

(File Ref. No. 11-7000-09-20-335) (REDMS No. 7570440)

Staff presented on the Terms of Reference stating that the administration process including the artist call and the selection of art is being managed by the developer in partnership with City staff, and following the selection process, the preferred art proposal will be brought forward for Council approval at a later date.

In response to queries from Committee, staff noted that (i) as part of the public art process, members of the public are invited to sit on the selection panel, (ii) a report regarding the details of the new community centre for Capstan Village is forthcoming, and (iii) the detailed design process of the Capstan Village Neighbourhood Park development is under review.

Discussion ensued in regards to the outdoor pavilion structure, bus shelters and park design details.

It was moved and seconded

(1)

That the Terms of Reference for the public artwork at the New Capstan Village Neighbourhood Park, as presented in the report titled “New Capstan Village Neighbourhood Park Public Artwork Terms of Reference”, from the Director, Arts, Culture and Heritage Services, dated February 5, 2024, be approved;

(2)

That additional expenditures in the amount of $216,925 for the New Capstan Village Neighbourhood Public Artwork and corresponding funding from the Public Art Program reserve be approved; and

(3)

That the Consolidated 5 Year Financial Plan (2024-2028) be amended accordingly.

CARRIED

4.

AWARD OF CONTRACT 8273Q - SUPPLY AND DELIVERY OF POOL CHEMICALS

(File Ref. No. 11-7143-00) (REDMS No. 7534433)

It was moved and seconded

(1)

That Contract 8273Q – Supply and Delivery of Pool Chemicals be awarded to DB Perks &Associates, ClearTech, and Univar Solutions for a three-year term for an aggregate value of $1,331,700, excluding taxes, as described in the report titled, “Award of Contract 8273Q Supply and Delivery of Pool Chemicals”, dated February 15, 2024, from the Director, Recreation and Sport Services;

(2)

That the Chief Administrative Officer and the General Manager, Community Services, be authorized to extend the initial three-year contract, up to the maximum term of five years, for an additional value of $1,003,300 excluding taxes; and

(3)

That the Chief Administrative Officer and General Manager, Community Services, be authorized to execute the contracts and all related documentation with DB Perks & Associates, ClearTech, and Univar Solutions.

CARRIED

5.

MANAGER’S REPORT

(i)

Snow Angels Program Update

Staff updated Committee on the Snow Angels program which assists residents that are elderly, ill, or have mobility concerns with shoveling of snow around their homes and walkways, noting that 79 volunteers registered with 67 applications requesting assistance. Staff added that January had two major snow events with approximately 170 volunteer hours recorded.

Discussion ensued in regards to (i) recognizing the volunteers, (ii) the distribution of areas where the volunteers were used, and (iii) using social media to encourage more residents to volunteer for the Snow Angels program.

(ii)

Pink Shirt Day

Staff reminded Committee that Pink Shirt Day is February 28, 2024 and encouraged staff to wear pink to promote kindness, anti-bullying and to foster a culture of inclusivity, respect and safety.

(iii)

The Suitcase Project by Kayla Isomura

Staff informed that “The Suitcase Project”, by Kayla Isomura is on display in the Japanese Fisherman’s Benevolent Society Building at the Steveston Museum. The exhibit explores cultural identity and dispossession of Japanese Canadian and Japanese American internment during the Second World War through photographs, short films, interviews as well as stories from past and present Steveston residents.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:18 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the Parks, Recreation and Cultural Services Committee of the Council of the City of Richmond held on Tuesday, February 27, 2024.

_________________________________

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Councillor Chak Au
Chair

Mizuguchi,Andrea
Legislative Services Associate