March 4, 2024 - Minutes

Date:

Monday, March 4, 2024

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie, Chair
Councillor Carol Day
Councillor Laura Gillanders
Councillor Kash Heed
Councillor Andy Hobbs
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Michael Wolfe

Absent:

Councillor Chak Au

Call to Order:

The Chair called the meeting to order at 4:00 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the General Purposes Committee held on February 20, 2024, be adopted as circulated.

CARRIED

DELEGATIONS

1.

(1)

Andrea Hunter, Richmond resident, expressed concerns with the proposed alternate layout to the Steveston Transit Exchange, referencing her submission (copy on file, City Clerk’s Office).

Discussion ensued regarding potential environmental impacts.

(2)

Denis Agar, Movement: Metro Vancouver Transit Riders, spoke on the Steveston Transit Exchange, noting the benefits of a centrally located bus exchange.

(3)

Er Jun Ma, Movement: Metro Vancouver Transit Riders, spoke on the Steveston Transit Exchange, referencing his submission (copy on file, City Clerk’s Office).

Discussion ensued regarding possible alternate locations for the bus exchange.

FINANCE AND CORPORATE SERVICES DIVISION

2.

AWARD OF CONTRACT 8180P – INFORMATION TECHNOLOGY SERVICE MANAGEMENT SOLUTION
(File Ref. No. 04-1300-01) (REDMS No. 7536100)

It was moved and seconded

(1)

That Contract 8180P – Information Technology Service Management Solution”, be awarded to Kifinti Solutions for a two-year term for an aggregate value of $454,805.90, as described in the report titled “Award of Contract 8180P – Information Technology Service Management Solution” dated January 12, 2024, from the Director, Information Technology;

(2)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to extend the initial two-year contract by five years up to the maximum term of seven years, for an additional value of $294,774.31;

(3)

That funding in the amount of $58,201.58 be transferred from the Information Technology Operating Budget to the Capital Project (CY00075 – IT Service Management System Replacement) and the Consolidated 5 Year Financial Plan (2024-2028) be amended accordingly; and

(4)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to execute the contract and all related documentation with Kifinti Solutions Inc. over the seven-year term.

CARRIED

ENGINEERING AND PUBLIC WORKS DIVISION

3.

REDUCING EMBODIED CARBON IN THE BUILT ENVIRONMENT

(File Ref. No. 10-6125-07-04) (REDMS No. 7373808)

In response to queries from Committee, staff noted that (i) the report outlines an engagement process that will feature collaboration with stakeholders and other municipalities to gain insight on effective strategies and understand opportunities and challenges in achieving low embodied carbon outcomes in the construction sector, (ii) Building Information Modeling is standard for large construction projects, (iii) as more municipalities establish policies and/or set direction on performance targets for embodied carbon content in new buildings and major renovations, it could encourage the Province to implement regulations or requirements, and (iv) it is not expected that there would be an additional cost associated with the reporting requirements and projects and materials with lower embodied carbon often have upstream savings, leading to cost savings for manufacture.

It was moved and seconded

That the industry engagement program outlined in the staff report titled “Reducing Embodied Carbon in the Built Environment” dated January 26, 2024, from the Director of Sustainability and District Energy, be endorsed.

CARRIED

Opposed: Cllr. Loo

COUNCILLOR CAROL DAY

4.

REFUGEES AND ASYLUM SEEKERS IN RICHMOND SHELTER

(File Ref. No.)

Discussion ensued regarding the need for increased shelter capacity and financial support from the Federal government for more housing.

Committee directed staff to draft a sample resolution to be forwarded to the LMLGA.

It was moved and seconded

Ask the Federal Government to provide temporary housing for Refugees and Asylum seekers or alternatively pay the City of Richmond for use of city facilities.

CARRIED

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:48 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, March 4, 2024.

_________________________________

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Mayor Malcolm D. Brodie
Chair

Shannon Unrau
Legislative Services Associate