December 15, 2021 - Minutes (Special)

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Chak Au
Councillor Carol Day 
Councillor Andy Hobbs 
Councillor Alexa Loo 
Councillor Bill McNulty 
Councillor Linda McPhail 
Councillor Harold Steves (by teleconference) 
Councillor Michael Wolfe (by teleconference)

Corporate Officer – Claudia Jesson

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

SP21/8-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council meeting held on December 6, 2021, be adopted as circulated; and

(2)

the minutes of the Regular Council meeting for Public Hearings held on December 13, 2021, be adopted as circulated.

CARRIED

AGENDA ADDITIONS & DELETIONS

It was noted that Item No. 14 - Grease Management Program Update was removed from the agenda.

Mayor Brodie noted that since no members of the public were present at the meeting, a motion to resolve into Committee of the Whole to hear delegations from the floor on Agenda items and to rise and report (Items No. 2 to 4) would not be necessary.

CONSENT AGENDA

SP21/8-2

5.

It was moved and seconded

That Items No. 6 through No. 13 and Items No. 15 through No. 17 be adopted by general consent.

CARRIED

6.

COMMITTEE MINUTES

That the minutes of:

(1)

the Community Safety Committee meeting held on December 7, 2021;

(2)

the Planning Committee meeting held on December 9, 2021

(3)

the General Purposes Committee meeting held on December 13, 2021;

(4)

the Special Finance Committee meeting held on December 13, 2021;

(5)

the Public Works and Transportation Committee meeting held on December 14, 2021; and

(6)

the Parks, Recreation and Cultural Services Committee meeting held on December 14, 2021;

be received for information.

ADOPTED ON CONSENT

7.

Response to Metro Vancouver's Referrals about Amendments to the Metro 2040 Regional Growth Strategy Proposed by the City of Surrey Staff 
(File Ref. No. 01-0157-30-RGST1; 01-0155-20-SURR1) (REDMS No. 6785424)

That staff be directed to convey to the Metro Vancouver Regional District Board the City of Richmond’s comments on the three Metro 2040 amendments proposed by the City of Surrey, as described in the Metro Vancouver requests of November 10, 2021, specifically that the City of Richmond:

(a)

Has no objections to the proposal to amend the land use designation of 5510 – 180 Street from “Industrial” to “Mixed Employment” to accommodate a new Cloverdale Hospital;

(b)

Has no objections to the proposal to amend the land use designation of 228 – 175A Street from “Mixed Employment” to “General Urban” to accommodate a mixed use development; and

(c)

Objects to the proposed amendments for the area corresponding to the Revised Stage 1 South Campbell Heights Land Use Plan, in particular the extension of the Urban Containment Boundary.

ADOPTED ON CONSENT

8.

Housing Needs Report 2021 
(File Ref. No. 08-4375-03) (REDMS No. 6729983)

(1)

That the staff report titled “Housing Needs Report 2021” dated October 15, 2021 from the Director, Policy Planning and Director, Community Social Development be received for information;

(2)

That staff be directed to publish the Housing Needs Report on the City of Richmond website, as required by the British Columbia Local Government Act; and

(3)

That staff be directed to share the Housing Needs Report with key stakeholders.

ADOPTED ON CONSENT

9.

Renewal of Contract for Program Registration and Facility Booking System 
(File Ref. No. 03-1000-05-300) (REDMS No. 6789897)

(1)

That Council approve the renewal of the contract with PerfectMind, Inc. for a five-year term beginning January 1, 2022 with a total contract value of $995,000.00, exclusive of taxes as described in the report titled “Renewal of Contract for Program Registration and Facility Booking System” and dated from January 1, 2022 ; and

(2)

That the Chief Administrative Officer and the Acting General Manager, Finance and Corporate Services be authorized to execute the renewal agreements with PerfectMind, Inc.

ADOPTED ON CONSENT

10.

Metro Vancouver’s Proposed Air Emission Regulation for Cannabis Production and Processing Operations Update 
(File Ref. No. 10-6175-02-01; 01-0157-01) (REDMS No. 6748357; 6774909)

(1)

That the comments regarding Metro Vancouver’s proposed regulation to manage emissions from cannabis production and processing operations outlined in the report titled “Metro Vancouver’s Proposed Air Emission Regulation for Cannabis Production and Processing Operations Update”, dated November 16, 2021, from the Director, Sustainability and District Energy, be endorsed and forwarded to Metro Vancouver; and

(2)

That there be a further request adding an air monitoring station in Richmond.

ADOPTED ON CONSENT

11.

Steveston Community Centre and Branch Library Loan Authorization Bylaw No. 10334 
(File Ref. No. 12-8060-20-010334)(REDMS No. 6794999; 6795360)

That the Steveston Community Centre and Branch Library Loan Authorization Bylaw No. 10334 be introduced and given first, second, and third readings.

ADOPTED ON CONSENT

12.

Award of Contract 6690Q: Supply and Delivery of Hybrid and/or Fully Electric Crew Cab Pickup Trucks 
(File Ref. No. 03-1000-20-6690Q) (REDMS No. 6782711)

That the acquisition of three (3) hybrid crew cab pickup trucks, and four (4) fully electric crew cab pickup trucks be approved in the total amount of $541,583.95 as outlined in the staff report titled, “Award of Contract 6690Q: Supply and Delivery of Hybrid and/or Fully Electric Crew Cab Pickup Trucks”, dated November 15, 2021, from the Interim Director, Public Works Operations, as follows:

(1)

A partial award value of Contract 6690Q for the supply and delivery of three (3) hybrid crew cab pickup trucks be awarded to Mainland Ford Ltd. in the total tendered amount of$154,785.00, excluding outfitting, contingency and taxes; and

(2)

The second portion of Contract 6690Q for the supply and delivery of four (4) fully electric crew cab pickup be awarded to Metro Motors Ltd. in the total tendered amount of $325,200.00, excluding outfitting, contingency and taxes.

ADOPTED ON CONSENT

13.

Award of Contract 7248P - Provision of Janitorial Services for the Community Safety Building and City Centre Community Police Office 
(File Ref. No. 03-1000-20-7248P) (REDMS No. 6779390)

(1)

That Contract 7248P - Provision of Janitorial Services for the Community Safety Building and City Centre Community Police Office be awarded to two contractors, for an aggregate contract value of $1,625,613.44 for a three-year term, to 10647802 Canada Limited dba Dexterra Integrated Facilities Management (Dexterra) and Dynamic Facility Services Ltd.(Dynamic), as described in the report titled “Award of Contract 7248P - Provision of Janitorial Services for the Community Safety Building and City Centre Community Police Office”, dated November 18, 2021 from the Director, Facilities and Project Development;

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to extend the initial three-year term, up to the maximum total term of five years, for the maximum total amount of $2,775,091.45, as described in the report titled “Award of Contract 7248P - Provision of Janitorial Services for the Community Safety Building and City Centre Community Police Office”, dated November 18, 2021 from the Director, Facilities and Project Development; and

(3)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute the contract and all related documentation with Dexterra and Dynamic.

ADOPTED ON CONSENT

14.

Grease Management Program Update 
(File Ref. No. 10-6060-03-01) (REDMS No. 6762265)

Please see Page 1 for action on this item.

15.

2022 Community Mural Program Projects 
(File Ref. No. 11-7000-09-20-255) (REDMS No. 6782497; 6724576 v2; 6724611; 6783310)

(1)

That the 2022 Community Mural Program Projects as presented in the staff report titled “2022 Community Mural Program Projects,” dated November 10, 2021, from the Director, Arts, Culture and Heritage Services, be approved subject to the proposed 2022 Public Art Program capital budget being approved as part of the 2022 budget process and once the Consolidated 5-Year Financial Plan (2022-2026) is adopted by Council; and

(2)

That, as the City receives the expected monetary contribution from the community partners as described in the staff report titled “2022 Community Mural Program Projects,” dated November 10, 2021, from the Director, Arts, Culture and Heritage Services, the Consolidated 5-Year Financial Plan (2022-2026) be amended accordingly.

ADOPTED ON CONSENT

16.

Community Gardens Public Consultation Results Update and Next Steps 
(File Ref. No. 06-2345-20; 11-7200-20-CGAR1) (REDMS No. 6759571; 6731700)

That, as described in the staff report, “Community Gardens Public Consultation Results Update and Next Steps,” dated November 19, 2021, from the Director, Parks Services, the following locations:

(1)

Geal Road at Williams Road;

(2)

Between Williams and Steveston Hwy, adjacent to Hollymount Gate; and

(3)

Railway Avenue, North of Steveston Highway;

be approved as community garden sites along the Railway Greenway and construction of these new community gardens commence once public input has been considered and included, as appropriate, into site specific design.

ADOPTED ON CONSENT

17.

Community Wellness Strategy (2018-2023) – Progress Update   
(File Ref. No. 01-0370-20-002) (REDMS No. 6783500)

(1)

That the staff report titled, “Community Wellness Strategy (2018-2023) – Progress Update,” dated November 18, 2021, from the Director, Recreation and Sport Services, be received for information; and

(2)

That the achievements document, Community Wellness Strategy (2018-2023) – Progress Update, Attachment 1, in the staff report titled “Community Wellness Strategy (2018-2023) – Progress Update,” dated November 18, 2021, from the Director, Recreation and Sport Services, be posted on the City website and circulated to key stakeholders who have been involved in the development and implementation of the strategy including, but not limited to, Richmond School District No. 38 Board of Education, Vancouver Coastal Health, Community Recreation Associations and Societies, and the Aquatic Advisory Board for their information.

ADOPTED ON CONSENT

CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

NON-CONSENT AGENDA ITEMS

FINANCE COMMITTEE –
Mayor Malcolm D. Brodie, Chair

18.

Consolidated 5 Year Financial Plan (2022-2026) Bylaw No. 10327 
(File Ref. No. 03-0970-25-2021-01; 12-8060-20-010327) (REDMS No. 6782745; 6642877)

In accordance with Section 100 of the Community Charter, Cllr. Au declared to be in a conflict of interest as his son works as a firefighter in Richmond Fire-Rescue, and Cllr. Au left the meeting – 4:41 p.m.

Staff corrected that the public consultation period for the Consolidated 5 Year Financial Plan will run until January 9, 2022.

SP21/8-3

It was moved and seconded

(1)

That the Consolidated 5 Year Financial Plan (2022-2026) Bylaw No. 10327 be introduced and given first, second, and third readings; and

(2)

That staff undertake a process of public consultation in accordance with Section 166 of the Community Charter.

The question on the motion was not called as discussion ensued with regard to (i) anticipating potential costs related to the unionization of the RCMP,
(ii) supporting future projects such as recreation facilities and diking and drainage, and (iii) reviewing the annual 1% contribution to reserve funds.

In reply to queries, Mayor Brodie noted that the annual 1% contribution to reserve funds is a Council policy and is an important source of funding for future City projects, however adjustments to the contribution can be considered by Council.

The question on the motion was then called, and it was CARRIED.

Cllr. Au returned to the meeting – 4:57 p.m.

DEVELOPMENT PERMIT PANEL

SP21/8-4

19.

It was moved and seconded

(1)

That the Chair’s report for the Development Permit Panel meetings held on November 24, 2021, be received for information; and

(2)

That the recommendation of the Panel to authorize the issuance of a Development Variance Permit (DV 21-934492) for the property at 11120 Silversmith Place be endorsed, and the Permit so issued.

CARRIED

ADJOURNMENT

SP21/8-5

It was moved and seconded

That the meeting adjourn (5:02 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Special meeting of the Council of the City of Richmond held on Wednesday, December 15, 2021.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (Claudia Jesson)