December 9, 2013 - Minutes

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Chak Au
Councillor Linda Barnes
Councillor Evelina Halsey-Brandt
Councillor Ken Johnston
Councillor Bill McNulty
Councillor Linda McPhail
Councillor Harold Steves

Acting Corporate Officer – Michelle Jansson

Absent:

Councillor Derek Dang

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R13/21-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council meeting held on Monday, November 25, 2013, be adopted as circulated; and

(2)

the minutes of the Special Council meeting held on Monday, December 2, 2013, be adopted as circulated.

CARRIED

AGENDA ADDITION

R13/21-2

It was moved and seconded

That a report on coal be added to the Agenda under ‘New Business.’

CARRIED

2.

APPOINTMENT OF COUNCIL MEMBERS TO EXTERNAL ORGANIZATIONS

R13/21-3

It was moved and seconded

That Mayor Brodie be appointed as the Council liaison to the Richmond Olympic Oval Corporation until December 1, 2014.

CARRIED

R13/21-4

It was moved and seconded

That Councillor Harold Steves be appointed as the alternate Council liaison to the Richmond Olympic Oval Corporation until December 1, 2014.

CARRIED

R13/21-5

It was moved and seconded

That Councillor Linda Barnes be appointed as the Council liaison to the BC Aviation Council until December 1, 2014.

CARRIED

R13/21-6

It was moved and seconded

That Councillor Chak Au be appointed as the alternate Council liaison to the BC Aviation Council until December 1, 2014.

CARRIED

3.

NAMING OF STANDING COMMITTEES AND THEIR COMPOSITION BY THE MAYOR

(in accordance with the Community Charter)

Mayor Brodie announced the following Standing Committees and their memberships:

COMMUNITY SAFETY COMMITTEE

Cllr. Derek Dang (Chair)

Cllr. Linda McPhail (Vice-Chair)

Cllr. Ken Johnston

Cllr. Evelina Halsey-Brandt

Cllr. Bill McNulty

FINANCE COMMITTEE

Mayor Malcolm Brodie (Chair)

All members of Council

GENERAL PURPOSES COMMITTEE

Mayor Malcolm Brodie (Chair)

All members of Council

PARKS, RECREATION & CULTURAL SERVICES COMMITTEE

Cllr. Harold Steves (Chair)

Cllr. Ken Johnston (Vice-Chair)

Cllr. Linda Barnes

Cllr. Evelina Halsey-Brandt

Cllr. Bill McNulty

PLANNING COMMITTEE

Cllr. Bill McNulty (Chair)

Cllr. Evelina Halsey-Brandt (Vice-Chair)

Cllr. Chak Au

Cllr. Linda Barnes

Cllr. Harold Steves

PUBLIC WORKS & TRANSPORTATION COMMITTEE

Cllr. Linda Barnes (Chair)

Cllr. Chak Au (Vice-Chair)

Cllr. Derek Dang

Cllr. Linda McPhail

Cllr. Harold Steves

4.

APPOINTMENT OF MEMBERS OF COUNCIL (AND THEIR ALTERNATES) AS THE LIAISONS TO CITY ADVISORY COMMITTEES AND ORGANIZATIONS

R13/21-7

It was moved and seconded

That the following Council liaisons (and where applicable, their alternates) be appointed until December 1, 2014:

(a)

Advisory Committee on the Environment – Councillor Chak Au;

(b)

Agricultural Advisory Committee – Councillor Harold Steves;

(c)

Child Care Development Advisory Committee – Councillor Evelina Halsey-Brandt;

(d)

Council / School Board Liaison Committee – Councillor Linda McPhail and Councillor Linda Barnes;

(e)

Economic Advisory Committee – Councillor Derek Dang and Councillor Chak Au;

(f)

Heritage Commission – Councillor Derek Dang;

(g)

Richmond Athletic Commission – Councillor Harold Steves;

(h)

Richmond Centre for Disability – Councillor Bill McNulty;

(i)

Richmond Chamber of Commerce – Councillor Bill McNulty;

(j)

Richmond Community Services Advisory Committee – Councillor Linda McPhail;

(k)

Richmond Family & Youth Court Committee – Councillor Evelina Halsey-Brandt;

(l)

Richmond Farmers' Institute – Councillor Harold Steves;

(m)

Richmond Intercultural Advisory Committee – Councillor Derek Dang;

(n)

Richmond Olympic Experience Advisory Committee – Councillor Bill McNulty;

(o)

Richmond Parking Advisory Committee – Councillor Derek Dang;

(p)

Richmond Public Art Advisory Committee – Councillor Evelina Halsey-Brandt;

(q)

Richmond Sister City Advisory Committee – Councillor Ken Johnston and Councillor Linda Barnes (alternate);

(r)

Richmond Sports Council – Councillor Bill McNulty;

(s)

Richmond Traffic and Transportation Advisory Committee – Councillor Ken Johnston;

(t)

Seniors' Advisory Committee – Councillor Ken Johnston; and

(u)

Vancouver Coastal Health/Richmond Health Services Local Governance Liaison Group – Councillor Linda McPhail.

CARRIED

5.

APPOINTMENT OF MEMBERS OF COUNCIL AS LIAISONS TO COMMUNITY ASSOCIATIONS

R13/21-8

It was moved and seconded

That the following Council liaisons (and where applicable, their alternates) be appointed until December 1, 2014:

(a)

Arenas Community Association – Councillor Bill McNulty;

(b)

City Centre Community Association – Councillor Evelina Halsey-Brandt;

(c)

East Richmond Community Association – Councillor Chak Au;

(d)

Hamilton Community Association – Councillor Ken Johnston;

(e)

Richmond Art Gallery Association – Councillor Evelina Halsey-Brandt;

(f)

Richmond Fitness and Wellness Association – Councillor Linda McPhail;

(g)

Sea Island Community Association – Councillor Harold Steves;

(h)

South Arm Community Association – Councillor Linda Barnes;

(i)

Thompson Community Association – Councillor Bill McNulty; and

(j)

West Richmond Community Association – Councillor Derek Dang.

CARRIED

6.

APPOINTMENT OF MEMBERS OF COUNCIL AS THE LIAISONS TO VARIOUS BOARDS

R13/21-9

It was moved and seconded

That the following Council liaisons (and where applicable, their alternates) be appointed until December 1, 2014:

(a)

Aquatic Services Board – Councillor Linda McPhail;

(b)

Museum Society Board – Councillor Ken Johnston;

(c)

Richmond Gateway Theatre Society Board – Councillor Chak Au; and

(d)

Richmond Public Library Board – Councillor Linda Barnes and Councillor Derek Dang (alternate).

CARRIED

7.

APPOINTMENT OF MEMBERS OF COUNCIL AS LIAISONS TO VARIOUS SOCIETIES

R13/21-10

It was moved and seconded

That the following Council liaisons (and where applicable, their alternates) be appointed until December 1, 2014:

(a)

Britannia Heritage Shipyard Society – Councillor Harold Steves;

(b)

Gulf of Georgia Cannery Society – Councillor Linda Barnes;

(c)

London Heritage Farm Society – Councillor Chak Au;

(d)

Minoru Seniors Society – Councillor Derek Dang;

(e)

Richmond Nature Park Society – Councillor Linda McPhail;

(f)

Steveston Community Society – Councillor Linda McPhail; and

(g)

Steveston Historical Society – Councillor Linda Barnes.

CARRIED

8.

APPOINTMENT OF PARCEL TAX ROLL REVIEW PANEL FOR LOCAL AREA SERVICES

R13/21-11

It was moved and seconded

That the members of the Public Works and Transportation Committee be appointed as the Parcel Tax Roll Review Panel for Local Area Services until December 1, 2014.

CARRIED

R13/21-12

It was moved and seconded

That the following Acting Mayors be appointed until December 1, 2014:

December 10, 2013 – January 31, 2014

Cllr. Harold Steves

February 1 – March 15, 2014

Cllr. Derek Dang

March 16 – April 30, 2014

Cllr. Evelina Halsey-Brandt

May 1 – June 15, 2014

Cllr. Linda Barnes

June 16 – July 31, 2014

Cllr. Bill McNulty

August 1 – September 15, 2014

Cllr. Ken Johnston

September 16 – October 31, 2014

Cllr. Chak Au

November 1 – December 1, 2014

Cllr. Linda McPhail

CARRIED

COMMITTEE OF THE WHOLE

R13/21-13

10.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:05 p.m.).

CARRIED

11.

Delegations from the floor on Agenda items – None.

R13/21-14

12.

It was moved and seconded

That Committee rise and report (7:06 p.m.).

CARRIED

CONSENT AGENDA

R13/21-15

13.

It was moved and seconded

That Items 14 through 22 be adopted by general consent.

CARRIED

14.

COMMITTEE MINUTES

That the minutes of:

(1)

the Finance Committee meeting held on Monday, December 2, 2013;

(2)

the General Purposes Committee meeting held on Monday, December 2, 2013;

(3)

the Planning Committee meeting held on Tuesday, December 3, 2013;

be received for information.

ADOPTED ON CONSENT

15.

2014 CAPITAL BUDGET
(File Ref. No. 03-0985-01) (REDMS No. 4024687 v.3)

(1)

That the 2014 Capital Budget be approved and staff be authorized to commence the 2014 Capital Projects effective January 1, 2014;

(2)

That the Five-Year Financial Plan (2014-2018) be prepared for presentation to Council incorporating the 2014 Capital Budget; and

(3)

That a letter, signed by the Mayor, be sent to the RCMP “E” Division regarding the reductions in service as a result of the changing of vehicle policy.

ADOPTED ON CONSENT

16.

2014 ONE-TIME EXPENDITURES
(File Ref. No. 09-0940-06-01, 03-1075-13, 08-4055-20-SPST1) (REDMS No. 4034216, 4034216, 4054681, 4055067)

(1)

That the recommended one-time expenditures in the amount of $3.1M, as outlined in the staff report titled 2014 One-Time Expenditures, be approved;

(2)

That the one-time expenditures be included in the City’s Five-Year Financial Plan (2014-2018) Bylaw;

(3)

That the Gateway Theatre Facility Need Options be included subject to receiving the matching funding as identified; and

(4)

That staff provide more information on Item 10 “Let’s Talk Richmond” and Item #4 “Major Events Provision Fund”.

ADOPTED ON CONSENT

17.

Liquor Licence Amendment Application, Pioneer's Pub Ltd., Unit 200 – 10111 No 3 Road
(File Ref. No. 12-8275-05) (REDMS No. 4031971)

That the application from Pioneer’s Pub Ltd., for an amendment to increase their hours of liquor service under Liquor Primary Licence No. 030591 on Sundays only from 11:00 a.m. to midnight to 10:00 a.m. to midnight, be supported and that a letter be sent to the Liquor Control and Licensing Branch advising that:

(1)

Council supports the amendment for an increase in liquor service, as the increase will not have a significant impact on the community;

(2)

Council’s comments on the prescribed criteria (set out in section 53 of the Liquor Control and Licensing Regulations) are as follows:

(a)

The potential for additional noise and traffic in the area if the application is approved was considered;

(b)

The impact on the community, if the application is approved, was assessed and considered through a community consultation process;

(3)

as the operation of a licensed establishment may affect nearby residents the City gathered the views of the residents as follows:

(a)

Property owners and businesses within a 50 metre radius of the subject property were contacted by letter detailing the application and provided instructions on how community comments or concerns could be submitted;

(b)

Signage was posted at the subject property and three public notices were published in a local newspaper.  This signage and notice provided information on the application and instructions on how community comments or concerns could be submitted;

(4)

Council’s comments and recommendations respecting the views of the residents are as follows:

(a)

That based on the number of letters sent and the lack of response received from all public notifications, Council considers that the amendment is acceptable to the majority of the residents in the area and the community.

ADOPTED ON CONSENT

18.

Kiwanis Towers – First Disbursement from the Affordable Housing Reserve Fund to 6251 Minoru Blvd
(File Ref. No. 08-4057-05) (REDMS No. 4047259)

(1)

That, subject to Resolution 3 below, $11,770,500 be paid to Richmond Kiwanis Senior Citizens Housing Society (the “Society”) towards costs associated with 296 subsidized seniors housing units at 6251 Minoru Boulevard (the “Lands”) to be used by the Society as follows:

(a)

$9,166,870 towards construction costs; and

(b)

$2,603,630 towards the development cost charges, development application and/or building permit fees already paid to the City;

(2)

That, pursuant to the Contribution Agreement dated November 9, 2012 between the City and the Society, no payment by the City be made until the security (which includes a second mortgage charging the Lands) securing the performance of the Society’s obligations to the City in the Contribution Agreement (the “City Security”) is granted by the Society to the City and fully registered as required; and

(3)

That the Chief Administrative Officer and the General Manager, Community Services be authorized:

(a)

to negotiate and execute all agreements and documents in relation to the City Security and disbursements, including, without limitation, a priority agreement in favour of BC Housing granting BC Housing security priority over the City Security; and

(b)

to make the expenditures in Resolution 1 above.

ADOPTED ON CONSENT

19.

ART PLINTH AT BRIGHOUSE STATION PUBLIC ART PROJECT CONCEPT PROPOSALS
(File Ref. No. 11-7000-09-20-109) (REDMS No. 4026112 v.4, 3887491)

That the two concept proposals for the Art Plinth at Brighouse Station Public Art Project as presented in the staff report dated November 25, 2013 from the Director, Arts, Culture & Heritage Services, be approved.

ADOPTED ON CONSENT

20.

SISTER CITY THREE YEAR ACTIVITY PLAN (2014-2016)
(File Ref. No. 01-0100-20-SCIT1-01) (REDMS No. 4032792)

(1)

That the Sister City Advisory Committee Three Year (2014 – 2016) Activity Plan, as outlined in the staff report dated November 14, 2013 from the Director, Intergovernmental Relations & Protocol Unit, be approved in principle; and

(2)

That staff provide more details on the CIFIT Mayor’s Forum, the sports groups participating and sports activities, and the possibility of convening a meeting of the leadership in the community to discuss interest in participation in the Sister City program.

ADOPTED ON CONSENT

21.

Ladner Steveston Local Channel Dredging 2013
(File Ref. No. 03-1000-03-071, Xr: 10-6150-04) (REDMS No. 4005692 v.4)

(1)

That Council approve one-time funding of Phase 1 for dredging works under the terms of the Steveston Ladner Local Channel Dredging Contribution Agreement and Imperial Landing Dredging, as detailed in the staff report titled “Ladner Steveston Local Channel Dredging 2013,” from the Senior Manager, Parks and Director, Engineering; and

(2)

That the staff report be referred to the Britannia Building Committee and that the Britannia Building Committee’s terms of reference be amended to include ‘dredging’ as part of their mandate.

ADOPTED ON CONSENT

22.

Application by 0868256 BC Ltd for Rezoning at 7491 Lindsay Road from Single Detached (RS1/E) to Single Detached (RS2/B)
(File Ref. No. 12-8060-20-009082; RZ 13-645313) (REDMS No. 4034805, 4036070)

That Richmond Zoning Bylaw 8500, Amendment Bylaw 9082, for the rezoning of 7491 Lindsay Road from “Single Detached (RS1/E)” to “Single Detached (RS2/B)”, be introduced and given first reading.

ADOPTED ON CONSENT

NON-CONSENT AGENDA ITEMS

FINANCE COMMITTEE

Mayor Malcolm D. Brodie, Chair

23.

2014 OPERATING BUDGET
(File Ref. No. 03-0970-01) (REDMS No. 4016840 v.3)

R13/21-16

It was moved and seconded

(1)

That the 2014 Operating Budget, as presented under Budget Option 1 in the staff report dated November 29, 2013 from the Director Finance, be approved;

(2)

That the 2014 Richmond Public Library budget as presented in Attachment 3 of the staff report dated November 29, 2013 from the Director Finance be approved in accordance with the Library Act;

(3)

That the Five-Year Financial Plan (2014-2018) be prepared for presentation to Council incorporating the 2014 Operating Budget; and

(4)

That staff prepare a communication strategy regarding the City Financing and the use of reserves.

The question on Resolution R13/21-16 was not called as the following amendment was introduced:

R13/21-17

It was moved and seconded

That the proposed 1% transfer to reserves be deleted from the 2014 Operating Budget.

The question on amendment Resolution R13/21-17 was not called as Mayor Brodie provided a historical analysis of Richmond’s tax rates and reserves (attached to and forming part of these minutes as Schedule 1).

The question on amendment Resolution R13/21-17 was then called and it was DEFEATED with Mayor Brodie, Cllrs. Au, Barnes, Halsey-Brandt, and Steves.

The question on Resolution R13/21-16 was then called and it was CARRIED with Cllrs. Johnston, McNulty, and McPhail opposed.

PLANNING COMMITTEE

Councillor Bill McNulty, Chair

24.

Application by Yamamoto Architecture Inc. for Rezoning at 9051 and 9055 Dayton Avenue from the “Assembly (ASY)” Zone and “Land Use Contract 165” to the “Low Density Townhouses (RTL2)” Zone
(File Ref. No. 12-8060-20-009085/9086/9087; RZ 11-589989) (REDMS No. 4041528 v.2, 4042901, 4042903, 4042904)

R13/21-18

It was moved and seconded

(1)

That Official Community Plan Bylaw 9000, Amendment Bylaw 9085, to redesignate 9051 Dayton Avenue from "Community Institutional" to "Neighbourhood Residential" in Official Community Plan Bylaw 9000 (Specific Richmond Neighbourhoods Policy) and Attachment 1 to Schedule 1 of Official Community Plan Bylaw 9000 (City of Richmond 2041 OCP Land Use Map), be introduced and given first reading;

(2)

That Official Community Plan Bylaw 7100, Amendment Bylaw 9086, to redesignate 9051 Dayton Avenue from "Public, Institutional & Open Space" to "Low Density Residential" in Schedule 2.6A of Official Community Plan Bylaw 7100 (Ash Street Sub‑Area Plan), be introduced and given first reading;

(3)

That Bylaw 9085 and 9086, having been considered in conjunction with:

(a)

the City’s Financial Plan and Capital Program; and

(b)

the Greater Vancouver Regional District Solid Waste and Liquid Waste Management Plans;

are hereby deemed to be consistent with said program and plans, in accordance with Section 882(3)(a) of the Local Government Act;

(4)

That Bylaw 9085 and 9086, having been considered in accordance with OCP Bylaw Preparation Consultation Policy 5043, are hereby deemed not to require further consultation; and

(5)

That Richmond Zoning Bylaw 8500, Amendment Bylaw 9087,

(a)

for the rezoning of 9051 and 9055 Dayton Avenue from the "Assembly (ASY)" zone and "Land Use Contract 165" to the "Low Density Townhouses (RTL2)" zone; and

(b)

to authorize the termination, release and discharge of "Land Use Contract 165" entered into pursuant to "Main Street Meeting-Room Holdings Land Use Contract By-law No. 3372", as it affects 9055 Dayton Avenue;

be introduced and given first reading.

CARRIED

Opposed: Cllrs. Barnes

Steves

25.

Application by Pacific Land Group for a Zoning Text Amendment at 1580 Cambie Road to amend the "Community Commercial (CC)" zone to Permit a Type 2 Retail Liquor Store
(File Ref. No. 12-8060-20-009083; ZT 13-630050) (REDMS No. 4034953, 1729441, 4035995)

R13/21-19

It was moved and seconded

That Richmond Zoning Bylaw 8500, Amendment Bylaw 9083, to amend the “Community Commercial (CC)” zone to allow a 147 m² type 2 retail liquor store at 11580 Cambie Road, be introduced and given first reading.

CARRIED

Opposed: Cllr. Au

NEW BUSINESS

Councillor Steves provided background information regarding Fraser Surrey Docks’ application to Port Metro Vancouver for a Direct Transfer Coal Facility as it relates to their Environmental Impact Assessment Review.  As a result, the following referral was introduced:

R13/21-20

It was moved and seconded

That the report on the proposed direct transfer coal facility to New Westminster City Council dated December 4, 2013, and the memorandum on the chemical analysis of Powder River Coal, dated November 22, 2013 be referred to staff for a report back to Council on the Environmental Impact Assessment Review as it relates to Richmond, and potential contamination of farmland and maritime habitat.

CARRIED

BYLAWS FOR ADOPTION

R13/21-21

It was moved and seconded

That the following bylaws be adopted:

Alexandra District Energy Utility Bylaw No. 8641, Amendment Bylaw No. 9073

Solid Waste & Recycling Regulation Bylaw No. 6803, Amendment Bylaw No. 9079

Waterworks and Water Rates Bylaw No. 5637, Amendment Bylaw No. 9080

Drainage, Dyke and Sanitary Sewer Bylaw No. 7551, Amendment Bylaw No. 9081

Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 8957

(5640 Hollybridge Way, RZ 12-602449)

Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 9045

(10591 No. 1 Road, RZ 13-634617)

CARRIED

DEVELOPMENT PERMIT PANEL

R13/21-22

26.

It was moved and seconded

(1)

That the minutes of the Development Permit Panel meeting held on Wednesday, November 27, and the Chair’s report for the Development Permit Panel meeting held on June 12, 2013 be received for information; and

(2)

That the recommendation of the Panel to authorize the issuance of a Development Permit (DP 13-629846) for the property at 5640 Hollybridge Way be endorsed, and the Permit so issued.

CARRIED

ADJOURNMENT

R13/21-23

It was moved and seconded

That the meeting adjourn (8:05 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular meeting of the Council of the City of Richmond held on Monday, December 9, 2013.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Acting Corporate Officer

(Michelle Jansson)