Time:

7:00 p.m.

Place:

Council Chambers

Richmond City Hall

Present:

Mayor Malcolm D. Brodie

Councillor Linda Barnes

Councillor Derek Dang

Councillor Evelina Halsey-Brandt

Councillor Greg Halsey-Brandt

Councillor Sue Halsey-Brandt

Councillor Ken Johnston

Councillor Bill McNulty

Councillor Harold Steves

Director, City Clerk’s Office – David Weber

Call to Order:

Mayor Brodie called the meeting to order at 7:01 p.m.

RES NO.

ITEM

MINUTES

R11/2-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council Meeting held on Monday, January 10, 2011,

(2)

the minutes of the Special Council Meeting held on Monday, January 10, 2011, and

(3)

the minutes of the Regular Council Meeting for Public Hearings held on Monday, January 17, 2011,

each be adopted as circulated, and

That the Metro Vancouver ‘Board in Brief’ dated Friday, January 14, 2011 be received for information.

CARRIED

AGENDA ADDITIONS & DELETIONS

R11/2-2

It was moved and seconded

That the 2011 Operating Budget recommendation (forwarded from the Special Finance Committee meeting of January 24, 2011) be added to the Council Agenda as Item No. 15.

CARRIED

PRESENTATIONS

International Eco-Safety Demonstrative City Award

(1)

With the aid of a PowerPoint presentation (on file City Clerk’s Office), Chak Au, School Trustee, provided background information on the World Eco-Safety Assembly (WESA), reviewing its mandate as well as the criteria that award recipients must meet in order to be nominated for a WESA award.  Richmond was recognized for (i) keeping 50% of its land as farmland, parks, environmental reserves and green space; (ii) citizen participation and co-leadership in keeping the Garden City Lands in the Agriculture Land Reserve (ALR); (iii) citizen initiatives and participation in food security issues such as community gardens and the Richmond Food Security Society; and (iv) the collaboration between the City and the Board of Education. 

On behalf of the City, Mayor Brodie was then presented with the International Eco-Safety Demonstrative City Award.

Sport Tourism Community Legacy Award

(2)

Mike Romas, Manager, Sport Hosting introduced Stephen Regan, President and CEO, Council of Tourism Associations of B.C. to present the Sport Tourism Community Legacy Award which was awarded to the City of Richmond at the 11^th Annual B.C. Tourism Awards. 

Mr. Regan made a brief presentation on the Sport Tourism Award, noting that when a community is considered for the award, the following four key questions are given consideration: (i) does the community have a strategic sport tourism plan; (ii) what are the objectives of that plan; (iii) what stage of implementation is the City at in its development of the plan; and (iv) what are the legacies and lasting results that would really benefit the community.

Mr. Regan continued by stating that the City of Richmond was chosen for the Sport Tourism Community Legacy Award based on the City’s tremendous strength demonstrated in its marketing strategy; the City’s strong partnerships; and impressive results in hosting the Olympic Games.  Richmond was also recognized for its establishment of a Sport Hosting Office; its Sport Tourism Task Force; and for benchmarking measurement protocols and processes. 

Mayor Brodie recognized and thanked the many collaborating partnerships, including Tourism Richmond, and the tremendous effort made by City staff and stated that the City was grateful to be presented with the Sport Tourism Community Legacy Award.

On behalf of the City, Mayor Brodie was then presented with the Sport Tourism Community Legacy Award.

Gateway Theatre - Annual Presentation

(3)

With the aid of a PowerPoint presentation, Paul Corcoran, Chair, Gateway Theatre Society Board, and Simon Johnston, Artistic and Executive Director, highlighted the Theatre’s operations in 2009 - 2010, and briefly spoke about the Theatre’s Mission Statement, programming, the Main Stage and Studio Series’, the Gateway Academy, facility rentals, the volunteer program, and outreach and mentorship, as well as the financial overview and sponsors.

During the presentation and the ensuing discussion, the following was noted:

§    

the Gateway Academy had 278 students participate in 2010 and even more students are anticipated for 2011.  Even though additional classes have been added to accommodate the demand, a waiting list had to be put in place;

§    

in order to offset costs, the theatre is rented to professionals and community groups for events such as performances, film locations, meetings, and funerals; and

§    

the Theatre is anticipated to realize a reduction in grants totalling $100,000 and the Gateway Theatre Society Board is analyzing how to mitigate the associated challenges with regard to providing the same level of services and standard the community is accustomed to receiving.

COMMITTEE OF THE WHOLE

R11/2-3

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:45 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items:

Item No. 7 – Tall Ships Richmond 2011

Jim Kojima, 1161 Moffatt Road, member of three non-profit organizations in Steveston, voiced his opinion that the negative publicity given to the deferral of the Tall Ships Richmond 2011 event was a shame.  He noted that ships would still be visiting Steveston during the summer of 2011 as well as the following three years until the proposed Tall Ships Festival in 2014.  Mr. Kojima further stated that the community would be prepared to receive the visiting ships and would be extending its market days as well as hosting other events throughout the summer of 2011.

Metro Vancouver ‘Board in Brief’ dated Friday, January 14, 2011

Roeland Hoegler, 6550 No. 4 Road made reference to the Metro Vancouver ‘Board in Brief’ dated Friday, January 14, 2011 and asked when the 60 day time limitation given to local governments to respond regarding the Proposed Amendments to the Regional Growth Strategy and Next Steps in the Ratification Process began.  He also asked whether public input would be part of Council’s consideration of the Regional Growth Strategy.

In response to Mr. Hoegler’s query, staff advised that a staff report in connection to the matter was forthcoming to the Planning Committee in February 2011 and that delegations and submissions to Committee and Council would follow the usual process.

R11/2-4

4.

It was moved and seconded

That Committee rise and report (7:52 p.m.).

CARRIED

CONSENT AGENDA

Councillor Derek Dang advised that under Section 100 of the Community Charter he would be declaring himself to be in a potential conflict of interest for Item 12, as he owns property in the area.  It was noted that Item 12 would be removed from the Consent Agenda and considered separately.

R11/2-5

5.

It was moved and seconded

That Items 6 through 14 with the removal of Item No. 12 be adopted by general consent.

CARRIED

6.

COMMITTEE MINUTES

That the minutes of:

(1)

the General Purposes Committee meeting held on Monday, January 17, 2011; and

(2)

the Planning Committee meeting held on Tuesday, January 18, 2011,

be received for information.

ADOPTED ON CONSENT

7.

Tall Ships® Richmond 2011

(File Ref. No.:  11-7400-35-01) (REDMS No. 3105333, 3063671)

(1)

That Tall Ships^® Richmond 2011 be deferred until 2014;

(2)

That Council approve a 2011 maritime festival season that begins in June and features a selection of the confirmed ships and also includes the reinstatement of the Richmond Maritime Festival in August; and

(3)

That staff report back with details on the status of (i) the funding previously allocated for Tall Ships Richmond 2011; (ii) Maritime Special Event for 2011 and subsequent years; and (iii) the status of Capital Projects mentioned in the report Tall Ships Richmond 2011, dated January 14, 2011 from the General Manager, Business and Financial Services.

ADOPTED ON CONSENT

8.

2010 ANNUAL REPORT AND 2011 WORK PROGRAM: RICHMOND COMMUNITY SERVICES ADVISORY COMMITTEE

(File Ref. No.: 01-0100-20-RCSA1-01) (REDMS No. 3094319, 3094451)

(1)

That, as per the Deputy Chief Administrative Officer’s report dated December 21, 2010, entitled “2010 Annual Report and 2011 Work Program: Richmond Community Services Advisory Committee”, the Richmond Community Services Advisory Committee 2011 Work Program be approved.

(2)

That Council increase the budget of the Richmond Community Services Advisory Committee, from its current budget of $9,200 to a total budget of $11,000.

ADOPTED ON CONSENT

9.

2010 ANNUAL REPORT AND 2011 WORK PROGRAM: CHILD CARE DEVELOPMENT ADVISORY COMMITTEE

(File Ref. No.: 01-0100-20-CCDE1-01) (REDMS No. 3093984, 3074778)

That, as per the Deputy Chief Administrative Officer’s report dated December 21, 2010, entitled “2010 Annual Report and 2011 Work Program: Child Care Development Advisory Committee”, the Child Care Development Advisory Committee 2011 Work Program be approved.

ADOPTED ON CONSENT

10.

2010 ANNUAL REPORT AND 2011 WORK PROGRAM: RICHMOND SENIORS ADVISORY COMMITTEE

(File Ref. No.: 01-0100-20-SADV1-01) (REDMS No. 3090981, 3059103)

That, as per the Deputy Chief Administrative Officer’s report dated December 17, 2010, “2010 Annual Report and 2011 Work Program: Richmond Seniors Advisory Committee”, the Richmond Seniors Advisory Committee 2011 Work Program be approved.

ADOPTED ON CONSENT

11.

BUILDING REGULATION BYLAW FEES UPDATE

(File Ref. No.: 12-8060-20-8374) (REDMS No. 2451588, 3073113)

That the Building Regulation Bylaw 7230 Amendment Bylaw 8374, to introduce new permit fees and to revise the existing building permit fees, be introduced and given first, second, and third readings.

ADOPTED ON CONSENT

12.

APPLICATION BY YAMAMOTO ARCHITECTURE INC. FOR REZONING AT 7251 ST. ALBANS ROAD FROM SINGLE DETACHED (RS1/E) TO HIGH DENSITY TOWNHOUSES (RTH1)

(File Ref. No.:  12-8060-20-8689, RZ 10-528329) (REDMS No. 3076015, 3079391, 1012887)

See page 9 for action taken on this matter.

ADOPTED ON CONSENT

13.

THE GARDENS PARK PLAN

(File Ref. No.:  06-2345-20-GAGR1) (REDMS No. 3061671, 3104971)

That:

(1)

the design concept and proposed program of The Gardens Park Plan, as described in Attachment 1 and 3 of the staff report dated January 7, 2011 from the General Manager, Parks and Recreation Department, be endorsed; and

(2)

staff work with Townline Homes and its consultants to complete implementation and phasing plans for the park.

ADOPTED ON CONSENT

14.

APPLICATION BY TOWNLINE GARDENS INC. (THE GARDENS JOINT VENTURE) FOR: (i) NON FARM USE AT 10620 NO. 5 ROAD AND THE ALR PORTION OF 10800 NO. 5 ROAD; (ii) REZONING AT 10620 AND 10640 NO. 5 ROAD FROM AGRICULTURAL AND BOTANICAL SHOW GARDEN (ZA3) TO ASSEMBLY (ASY)

(File Ref. No.:  12-8060-20-8696/8697, AG 11-558240/RZ 10-546755) (REDMS No. 3091446, 3106130, 3106252)

That:

(1)

(a)

authorization for Townline Gardens Inc. to apply to the Agricultural Land Commission for non-farm use approval at 10620 No. 5 Road and the ALR designated portion (north half) of 10800 No. 5 Road be granted; and

(b)

the Gardens Park Plan and Staff Report (dated January 7, 2011) be forwarded to the Agricultural Land Commission as part of the non-farm use application information package;

(2)

Bylaw No. 8696, to amend the Assembly (ASY) zone and for the rezoning of 10640 No. 5 Road from “Agricultural and Botanical Show Garden (ZA3)” to “Assembly (ASY)”, be introduced and given first reading.

(3)

Bylaw No. 8697, to rezone 10620 No. 5 Road from “Agricultural and Botanical Show Garden (ZA3)” to “Assembly (ASY)”, be introduced and given first reading.

(4)

(a)

a license agreement be approved for Townline Homes Inc. for the property at 10620 and 10640 No. 5 Road for two (2) years on an exclusive basis as a sales centre and thereafter on a non-exclusive basis on automatic annual renewals until the City terminates the license agreement at a nominal rent plus costs of operation, maintenance and property taxes as detailed in the Staff Report from the Planning and Development Department dated January 7, 2011; and

(b)

staff be authorized to take all necessary steps, including authorizing the Manager, Real Estate Services, to negotiate and execute all documentation required to effect the license transaction.

ADOPTED ON CONSENT

CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

PLANNING COMMITTEE –
Councillor Bill McNulty, Chair

In accordance with Section 100 of the Community Charter, Councillor Derek Dang declared himself to be in a potential conflict of interest as he owns property in the area and left the meeting (8:55 p.m.).

12.

APPLICATION BY YAMAMOTO ARCHITECTURE INC. FOR REZONING AT 7251 ST. ALBANS ROAD FROM SINGLE DETACHED (RS1/E) TO HIGH DENSITY TOWNHOUSES (RTH1)

(File Ref. No.:  12-8060-20-8689, RZ 10-528329) (REDMS No. 3076015, 3079391, 1012887)

R11/2-6

It was moved and seconded

That Bylaw No. 8689, for the rezoning of 7251 St. Albans Road from “Single Detached (RS1/E)” to “High Density Townhouses (RTH1)”, be introduced and given First Reading.

CARRIED

Councillor Dang returned to the meeting at 8:56 p.m.

FINANCE COMMITTEE –
Mayor Malcolm Brodie, Chair

15.

2011 OPERATING BUDGET

(File Ref. No.: ) (REDMS No. 3126267)

Additional Report: Operating Budget Referrals

R11/2-7

It was moved and seconded

That:

(1)

the staff reports entitled (i)“2011 Operating Budget Referrals” dated January 18, 2011, from the General Manager, Business and Financial Services; (ii) “2011 Operating Budget-Surplus Funding” dated January 18, 2011 from the Director of Finance on the 2011 Operating Budget-Surplus Funding; and (iii) “2011 Operating Budget” dated January 10, 2011 (Appendix 3), each be received for information;

(2)

the 2011 Operating Budget report dated January 10, 2011 (Appendix 3) with an average tax increase impact of 2.94% be approved as the basis for preparing the 5 Year Financial Plan (2011-2015) together with additional level funding for items 16 and 17 - Diversity Services (as listed in Appendix 2 of the report dated January 18, 2001 from the General Manager, Business and Financial Services) for a total increase of 2.95%;

(3)

Council appropriate $3.7M of the estimated 2010 operating surplus for the following items:

(a)

Contribution to Oval Corporation

$1.5M

(b)

RCMP Provision

$1.2M

(c)

Transfer to Reserves

$1.0M

$3.7M

(4)

the RCMP Administrative position set out as No. 5 on the “2011 Prioritized Additional Level Expenditure Requests” be referred back to staff for further analysis and a report back to the Community Safety Committee; and

(5)

staff provide further analysis on (i) future projections for surplus and reserves and how they may apply to future construction, (ii) projections on future development, and (iii) a review of general RCMP costs.

CARRIED

BYLAWS FOR ADOPTION

R11/2-8

It was moved and seconded

That the following bylaws be adopted:

Business Licence Bylaw No. 7360, Amendment Bylaw No. 8666

Business Regulation Bylaw No. 7538, Amendment Bylaw No. 8667

Municipal Ticket Information Authorization Bylaw No. 7321, Amendment Bylaw No. 8668

Zoning & Development Bylaw No. 8500, Amendment Bylaw No. 8580

(7820 Williams Road, Surplus City Lane, 10020 and 10060 Dunoon Drive, RZ 08-410730)

Zoning & Development Bylaw No. 8500, Amendment Bylaw No. 8623

(3640 and 3660 Blundell Road, RZ 10-522209)

Zoning & Development Bylaw No. 8500, Amendment Bylaw No. 8672

(Bed and Breakfast)

CARRIED

In accordance with Section 100 of the Community Charter, Councillor Derek Dang declared himself to be in a potential conflict of interest as he owns property in the area and left the meeting (9:27 p.m.).

R11/2-9

It was moved and seconded

That Alexandra District Energy Utility Bylaw No. 8641, Amendment Bylaw No. 8688 and Zoning & Development Bylaw No. 8500, Amendment Bylaw No. 8673 (9331, 9351, 9371, 9391 and 9411 Odlin Road, RZ 10-537689) each be adopted.

CARRIED

Councillor Dang returned to the meeting at 9:28 p.m.

In accordance with Section 100 of the Community Charter, Councillor Linda Barnes Dang declared herself to be in a potential conflict of interest as she owns property in the area and left the meeting (9:29 p.m.).

R11/2-10

It was moved and seconded

That Zoning & Development Bylaw No. 8500, Amendment Bylaw No. 8638

(4800 Garry Street, RZ 10-508885) be adopted.

CARRIED

Councillor Barnes returned to the meeting at 9:33 p.m.

DEVELOPMENT PERMIT PANEL

R11/2-11

16.

It was moved and seconded

(1)

That the minutes of the Development Permit Panel meetings held on Wednesday, December 15, 2010, and Wednesday, January 12, 2011, and the Chair’s report for the Development Permit Panel meetings held on Wednesday, January 12, 2011, Wednesday, November 10, 2010, and Wednesday, August 25, 2010, be received for information.

(2)

That the recommendations of the Panel to authorize the issuance of:

(i)

a Development Permit (DP 10-545010) for the property at 6551 No. 3 Road;

(ii)

a Development Permit (DP 07-378677) for the property at 7820 Williams Road, Surplus City Lane Land, 10020 and 10060 Dunoon Drive; and

(iii)

a Development Permit (DP 09-457354) for the property at 8171 and 8191 Leslie Road;

be endorsed, and the Permits so issued.

CARRIED

ADJOURNMENT

R11/2-12

It was moved and seconded

That the meeting adjourn (9:40 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular Meeting of the Council of the City of Richmond held on Monday, January 24, 2011.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (David Weber)