November 28, 2016 - Minutes

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Chak Au
Councillor Derek Dang
Councillor Carol Day (entered at 7:02 p.m.)
Councillor Ken Johnston
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Linda McPhail (entered at 7:02 p.m.)
Councillor Harold Steves

Corporate Officer – David Weber

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R16/20-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council meeting held on November 14, 2016, be adopted as circulated; and

(2)

the minutes of the Regular Council meeting for Public Hearings held on November 21, 2016, be adopted as circulated.

CARRIED

Cllr. Day and Cllr. McPhail entered the meeting (7:02 p.m.).

PRESENTATION

Suzanne Bycraft, Manager, Fleet and Environmental Programs, summarized the City’s Green Fleet Action Plan and noted that the City has achieved a seven percent GHG emissions reduction since 2011.  Other actions taken by the City include (i) the trial of solar panels on vehicles, (ii) supporting an anti-idling campaign, and (iii) piloting GPS use and car sharing services. Ms. Bycraft thanked Council on behalf of staff for its leadership in supporting the Green Fleet Action Plan and related programs.

Colin Hansen, Fraser Basin Council Chair, commended the City of Richmond for its efforts in promoting sustainability, green transportation, and the management of the City’s fleets.  E3 Fleet helps companies run cleaner fleets and is the only company which reviews the performance of public and private sector fleets.  The City of Richmond is the first government organization which has received the award.  Mr. Hansen noted that the City’s fleet earned Platinum E3 Fleet Rating because of its investment in low or no carbon vehicles, focus on staff training, and excellence in fleet management.

Mayor Brodie then accepted the award and congratulated staff and thanked the Fraser Basin Council for their work within the region. The Annual Highlights of the Fraser Basin Council was then distributed to Council and is attached to and forming part of these minutes as Schedule 1.

COMMITTEE OF THE WHOLE

R16/20-2

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:08 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items.

Item No. 14 – Single-Family Dwelling Building Massing Regulation – Second Phase

Raman Kooner, 3399 Moresby Drive, voiced his concerns regarding the consultation process which will be undertaken by the City of Richmond and recommended that more open houses be offered in various areas of Richmond.  Mr. Kooner noted that he is a small builder and a realtor, is of the opinion that the proposed changes would have drastic effects to all single family homes in Richmond and stated that most people are unaware of these proposed changes. Mr. Kooner reiterated that he wants to see a widespread consultation process in effect. 

Mr. Kooner noted that certain areas in Richmond might be in favour or opposed to changes to the building characteristics, density, and floor area ratio, and that only by sending staff to every subarea of Richmond would an accurate representation of the views of residents be known.  In reply to questions, Mr. Kooner confirmed that (i) he was aware that the changes are currently only a proposal, (ii) an open house at various community centers would be effective only if residents were aware, and that (iii) the proposed changes do not address the concerns related to affordable housing in Richmond.

Item No. 14 – Single-Family Dwelling Building Massing Regulation – Second Phase

Gursher Randhawa, 6300 Woodwards Road, explained the challenges he faces as a builder and noted that the changes to the bylaw have raised a number of issues when designing homes, these include (i) a setback criteria which forces the addition of a low roof on the ground floor, (ii) the reduction of space on the upper floors resulting in the compensation of square footage on the ground floors, and (iii) the restriction of the use of gables.

Mr. Randhawa noted that even though the meetings and open houses are open to all residents, he urged Council to undertake an even more extensive consultation process.  He also stated that the complaints of neighbours should not supersede the rights of the property owners to determine how they wanted to build their homes. 

R16/20-3

4.

It was moved and seconded

That Committee rise and report (7:25 p.m.).

CARRIED

CONSENT AGENDA

R16/20-4

5.

It was moved and seconded

That Items No. 6 through No. 12 and No. 14 through No. 18 be adopted by general consent.

CARRIED

6.

COMMITTEE MINUTES

That the minutes of:

(1)

the Community Safety Committee meeting held on November 15, 2016;

(2)

the General Purposes Committee meeting held on November 21, 2016;

(3)

the Planning Committee meeting held on November 22, 2016;

(4)

the Public Works and Transportation Committee meeting held on November 23, 2016; and

(5)

the Council/School Board Liaison Committee meeting held on November 23, 2016;

be received for information.

ADOPTED ON CONSENT

7.

THE FIRE-RESCUE PLAN 2016-2018
(File Ref. No. 01-0340-35-LCSA1) (REDMS No. 5167617 v. 2, 5143427 v. 3)

That the staff report titled “Fire-Rescue Plan: 2016-2018,” dated October 17, 2016 from the Acting Fire Chief, Richmond Fire-Rescue be endorsed.

ADOPTED ON CONSENT

8.

TOUCHSTONE FAMILY SERVICES RESTORATIVE JUSTICE CONTRACT RENEWAL
(File Ref. No. 03-1000-05-069) (REDMS No. 5174318 v. 8)

(1)

That the City enter into a three year contract (2017-2020) with Touchstone Family Association for the provision of the Restorative Justice Program, as outlined in the staff report titled, “Touchstone Family Services Restorative Justice Contract Renewal” dated October 3, 2016 from the Acting General Manager, Law and Community Safety; and

(2)

That the Chief Administrative Officer and General Manager of Law and Community Safety be authorized to execute the contract with Touchstone Family Association.

ADOPTED ON CONSENT

9.

LOWER MAINLAND DISTRICT REGIONAL POLICE SERVICE INTEGRATED TEAM ANNUAL REPORT 2015/16
(File Ref. No. 09-5350-12) (REDMS No. 5148464 v. 9)

(1)

That the report titled “Lower Mainland District Regional Police Service Integrated Team Annual Report 2015/16” from the Acting General Manager, Law and Community Safety, dated October 13, 2016, be received for information; and

(2)

That copies of this report be provided to:

(a)

the Lower Mainland CAO/PCC (Chief Administrative Officer/Principal Police Contact) Forum to assist in future discussions surrounding cost allocation formulas for the various teams; and

(b)

the Director of Police Services, Ministry of Public Safety for consideration during the Province’s review of the governance of the Integrated Teams.

ADOPTED ON CONSENT

10.

APPLICATION TO AMEND BREWERY LOUNGE ENDORSEMENT LICENCE - FUGGLES & WARLOCK CRAFTWORKS LTD - 103-11220 HORSESHOE WAY
(File Ref. No. 12-8275-30-058) (REDMS No. 5207624)

(1)

That the application from Fuggles & Warlock Craftworks Ltd., for an amendment to increase their hours of liquor service under Brewery Licence No. 306677 from 11:00 a.m. to 9:00 p.m. Monday to Sunday to 11:00 a.m. to 12:00 a.m. Monday to Sunday, be supported and that a letter be sent to the Liquor Control and Licensing Branch advising that:

(a)

Council supports the amendment for an increase in liquor service hours as the increase will not have a significant impact on the community;

(b)

Council’s comments on the prescribed criteria (set out in Section 53 of the Liquor Control and Licensing Regulations) are as follows:

(i)

The potential for additional noise and traffic in the area was considered;

(ii)

The impact on the community was assessed through a community consultation process; and

(iii)

Given that there has been no history of non-compliance with the operation, the amendment to permit extended hours of liquor service under the Brewery Licence should not change the establishment such that it is operated contrary to its primary purpose as a Brewery;

(c)

As the operation of a licenced establishment may affect nearby properties, the City gathered the view of the residents, businesses and property owners as follows:

(i)

Property owners and businesses within a 50 metre radius of the subject property were contacted by letter detailing the application, providing instructions on how community comments or concerns could be submitted; and

(ii)

Signage was posted at the subject property and three public notices were published in a local newspaper.  This signage and notice provided information on the application and instructions on how community comments or concerns could be submitted; and

(d)

Council’s comments and recommendations respecting the view of the residents are as follows:

(i)

That based on the number of letters sent and the lack of response received from all public notifications, Council considers that the amendment is acceptable to the majority of the residents in the area and the community.

ADOPTED ON CONSENT

11.

CANADA 150 CELEBRATIONS PUBLIC ART PLAN
(File Ref. No. 11-7000-09-20-228) (REDMS No. 5180207)

(1)

That the Canada 150 commemorative mural, as discussed by Committee and in the staff report titled, “Canada 150 Celebrations Public Art Plan” be referred back to staff for further analysis; and

(2)

That the staff report titled, “Canada 150 Celebrations Public Art Plan,” dated November 3, 2016, from the Director of Arts, Culture and Heritage Services, be endorsed as the guiding plan for public art opportunities in support of Canada 150 celebrations and major event programming in 2017.

ADOPTED ON CONSENT

12.

2017 UTILITY BUDGETS AND RATES
(File Ref. No. 03-0970-25-2017-FCSE1; 12-8060-20-009633; 12-8060-20-009634; 12-8060-20-009640) (REDMS No. 5163488 v. 11; 5202873; 5202860; 5203055; 5203856)

(1)

That the 2017 utility budgets, as outlined under Option 1 for Water, Option 2 for Sewer, Option 2 for Drainage and Diking, and Option 2 for Solid Waste and Recycling, as contained in the staff report dated October 24, 2016 from the General Manager of Finance & Corporate Services and General Manager of Engineering & Public Works, be approved as the basis for establishing the 2017 Utility Rates and preparing the 5 Year Financial Plan (2017-2021) Bylaw; and

(2)

That the City’s maximum reimbursement for the actual installation cost of volunteer multi-family water meters be increased to the greater of:

(a)

$100,000 per multi-family complex; or

(b)

$1,200 per dwelling unit within a multi-family complex.

(3)

That each of the following bylaws be introduced and given first, second, and third readings:

(a)

Waterworks and Water Rates Bylaw No. 5637, Amendment Bylaw No. 9633;

(b)

Drainage, Dyke and Sanitary Sewer System Bylaw No. 7551, Amendment Bylaw No. 9634; and

(c)

Solid Waste & Recycling Regulation Bylaw No. 6803, Amendment Bylaw No. 9640.

ADOPTED ON CONSENT

13.

APPLICATION BY 0868256 BC LTD. FOR REZONING AT 8360/8380 SIERPINA PLACE FROM SINGLE DETACHED (RS1/E) TO SINGLE DETACHED (RS2/B)
(File Ref. No. 12-8060-20-009642; RZ 16-737179) (REDMS No. 5197206; 5210436)

Please see Page 11 for action on this item.

14.

SINGLE-FAMILY DWELLING BUILDING MASSING REGULATION – SECOND PHASE
(File Ref. No. 08-4430-01) (REDMS No. 4958848 v. 12)

(1)

That the proposed amendments to Zoning Bylaw 8500 for further refinement of single-family residential massing be received for the purposes of public stakeholder consultation; and

(2)

That staff be authorized to proceed to public and stakeholder consultation.

ADOPTED ON CONSENT

15.

PROVINCIAL 2017/18 BIKEBC PROGRAM SUBMISSION
(File Ref. No. 01-0150-20-THIG1; 03-1000-18-071) (REDMS No. 5200523)

(1)

That the submission for cost-sharing to the Province’s 2017/2018 BikeBC Program for the River Drive multi-use pathway, as described in the report, titled “Provincial 2017/2018 BikeBC Program Submission” dated October 21, 2016, from the Director, Transportation, be endorsed; and

(2)

That, should the above application be successful and the project receive Council’s approval via the annual capital budget process, the Chief Administrative Officer and the General Manager, Planning and Development, be authorized to execute the funding agreement and that the 2017 Capital Plan and the 5-Year Financial Plan (2017-2021) be updated accordingly.

ADOPTED ON CONSENT

16.

TRANSLINK DRAFT REGIONAL GOODS MOVEMENT STRATEGY
(File Ref. No. 01-0154-04) (REDMS No. 5201462 v. 3)

(1)

That TransLink be advised that the City supports the draft Regional Goods Movement Strategy in principle, subject to continued dialogue with the City on key items as described in the staff report, titled “TransLink Draft Regional Goods Movement Strategy” dated October 26, 2016, from the Director, Transportation, to ensure that urban freight movement and associated economic benefits are enhanced without diminishing the City’s authority over local roadways or resulting in negative impacts to the community;

(2)

That the City continue to work with TransLink and relevant stakeholders to finalize the draft Regional Goods Movement Strategy; and

(3)

That staff be directed to report back on the detailed action plans when completed.

ADOPTED ON CONSENT

17.

HORSESHOE SLOUGH PUMP STATION
(File Ref. No. 10-6340-20-P.15305) (REDMS No. 5209602)

That the design concept for the Horseshoe Slough Drainage Pump Station Upgrade as detailed in Attachment 1 of the staff report titled, “Horseshoe Slough Pump Station,” be approved.

ADOPTED ON CONSENT

18.

ELECTRIC VEHICLE FLEET AND CHARGING STATION INFRASTRUCTURE
(File Ref. No. 02-0780-01) (REDMS No. 5201896 v. 5)

(1)

That the tiered approach and key considerations for acquiring electric vehicles within the City’s vehicle fleet, as outlined in the staff report titled “Electric Vehicle Fleet and Charging Station Infrastructure,” dated October 22, 2016 from the Director, Public Works Operations, be endorsed; and

(2)

That staff report back regarding the potential installation of community Level 3 charge stations, including an energy cost recovery approach, as part of advancing greenhouse gas emissions under the City’s Community Energy and Emissions Plan.

ADOPTED ON CONSENT

NON-CONSENT AGENDA ITEMS

In accordance with Section 100 of the Community Charter, Councillor Derek Dang declared a conflict of interest as he has an interest in the subject property for item 13, and Councillor Dang left the meeting – 8:08 p.m.

Councillor Derek Dang returned to the meeting – 8:09 p.m.

PUBLIC ANNOUNCEMENTS AND EVENTS

Mayor Brodie read an announcement that formed part of a memorandum titled City Actions on Harvest Power Odours. The text of the announcement was as follows:

“The City has and continues to take decisive actions to ensure Harvest Power eliminates odours from their facility. The Harvest Power facility is located on federal lands and is regulated by Metro Vancouver for air quality, as delegated by the Province per the Environmental Management Act.  In an effort to deliver relief to citizens in the short term however, a number of actions by the City are taking place that include:

§   

Effective January 1, 2017, the City will divert multi-family waste sent to Harvest Power to an alternative licensed facility. Council authorized staff to execute an agreement and approved the annual cost of $18,880 for this service.

§   

The City has also requested that Harvest Power take steps to remedy odours from the facility within 90 days, per its Service Agreement with the company. City Council’s determination to address the problem in the shortest time frame possible is borne out by the $150,000 that it approved for funding additional compliance, monitoring and independent research in this area.

§   

The City has urged Metro Vancouver to require that Harvest Power follow best management practices to control odours and other nuisance matters relating to their operation, including regular progress reports, as part of Harvest Power’s commitments in their Service Agreement with Metro Vancouver.

These recent actions are supported by the extensive work the City has already taken to address this issue.  Other key actions include:

§   

Senior City staff met with senior staff from the Ministry of Environment and the Mayor met with the Minister to request their involvement and support for Metro Vancouver to enforce and address the issue.

§   

At the City’s urging, Metro Vancouver has dedicated a team of three officers to respond to non-compliances and carryout inspections.  As a result, Metro Vancouver has delivered two Notices of Violation and two tickets to Harvest Power since the new permit was issued on September 30, 2016.

§   

The City and Vancouver Coastal Health (VCH) staff visited the site on November 15, 2016 to investigate the site for rodent issues. The site has approximately 200 traps set around the area; traps are serviced twice a week. Harvest Power also employs a full time falconer to manage birds.  There were no non-compliances of City bylaws found.

§   

Richmond Fire Rescue responded to six fire incidents since August 2016 related to a storage pile of combustible materials.  Rest assured that there are no imminent fire and life safety hazards on the property. In response to recent fires, RFR issued a Notice of Violation which also included the liability of all costs and expenses incurred by RFR. Recently, RFR issued an Order to Comply for non-compliance items with the Fire Protection and Life Safety Bylaw No. 8306, and BC Fire Code. RFR is working with Harvest Power on their response to the Order.

§   

At the City’s urging, Harvest Power held a public meeting on November 9, 2016 to hear from the community.  Over 40 residents attended. A new meeting is scheduled on December 8, 2016 at 7:00pm at the Richmond Airport Hilton (5911 Minoru Blvd) where the company’s Chief Executive Officer will provide an update on their actions.

§   

The City has been urging Vancouver Coastal Health (VCH) to respond to health concerns related to odours expressed by citizens. On Friday, November 25, VCH provided a written response stating that “while Harvest Power is generating extremely unpleasant odorous compounds, the air emissions from the operation are unlikely to cause health effects in addition to ones triggered by the offensive smell”.  The City still has questions regarding health concerns and for this reason, the City is asking VCH to attend a future public meeting to provide further explanation.

The City believes these actions work towards a long term solution to the odour issues while bringing short term relief.  City Council and staff remain focused on results and will continue to update the community with new information through media and at the City’s dedicated website found at www.richmond.ca.”

Mayor Brodie announced the following Advisory Committee appointments:

Richmond Economic Advisory Committee

Appointed - Two Year Term to expire on December 31, 2018

§   

Kristina Bradley

§   

Nigel Evans

§   

Paul Schaap

§   

Paul Tillbury

Re-appointed - Two Year Term to expire on December 31, 2018

§   

Tom Land

§   

Murray Wilks

Appointed – As Chair for the year of 2017

§   

Parm Sandhu

Sister City Advisory Committee (SCAC)

Appointed - Two Year Term to expire on December 31, 2018

§   

Lisa MacNeil

§   

Kim Ng

§   

Razzak Paracha

Re-appointed - Two Year Term to expire on December 31, 2018

§   

Glenn Kishi

§   

Iryna Vodchenko

§   

Eden J. Zhang

§   

Kevin Lainchbury

Richmond Community Services Advisory Committee

Appointed - Two Year Term to expire on December 31, 2018

§   

Olivia Chia

Re-appointed - Two Year Term to expire on December 31, 2018

§   

Abdolhamid Ghanbari

Child Care Development Advisory Committee

Appointed - Two Year Term to expire on December 31, 2018

§   

Jarrod Connolly

Re-appointed - Two Year Term to expire on December 31, 2018

§   

Maryam Bawa

§   

Heather Logan

§   

Diana Ma

§   

Kathy Moncalieri

§   

Lori Mountain

§   

Shyrose Nurmohamed

§   

Linda Shirley

§   

Gordon Surgeson

Richmond Seniors Advisory Committee

Appointed - Two Year Term to expire on December 31, 2018

§   

Yasmin Ali

§   

Paul Cassidy

§   

Sandra Gebhardt

Re-appointed - Two Year Term to expire on December 31, 2018

§   

Seemah Aaron

§   

Hans Havas

§   

Joan Haws

§   

Shams Jilani

§   

Sheila Rooney

§   

Becky Wong

Richmond Intercultural Advisory Committee

Appointed - Two Year Term to expire on December 31, 2018

§   

Linda Sum

§   

Andy Hobbs

§   

Kanwarjit Sandhu

Re-appointed - Two Year Term to expire on December 31, 2018

§   

Mohinder Grewal

§   

James Hsieh

Appointed Organizational Representative - Two-year term to expire on December 31, 2018

§   

Hieu Pham-Fraser (School District No.38)

Re-appointed Organizational Representative - Two-year term to expire on December 31, 2018

§   

Viet Vu (Richmond Centre for Disability)

§   

Phyllis Chan (Richmond Community Services Advisory Committee)

Vancouver International Airport Authority Environmental Advisory Committee

Appointed - Two Year Term to expire on December 31, 2018

§   

Robert Horner

§   

Stan O’Keeffe (Alternate)

Agricultural Advisory Committee

Appointed - Two Year Term to expire on December 31, 2018

§   

Todd May

§   

Scott May

§   

Robert Savage

Appointed Farming Representative - Two-year term to expire on December 31, 2018

§   

Stephen Easterbrook

Appointed Representative from ACE (Advisory Committee on the Environment) – One year term to expire on December 31, 2017

§   

Teresa Murphy

Appointed Representative from the community at large - Two-year term to expire on December 31, 2018

§   

Chaim Kempler

Richmond Heritage Commission

Re-appointed - Two Year Term to expire on December 31, 2018

§   

Raymond Holme

§   

Leo Mol

§   

Sonia Nijjar

Advisory Committee On The Environment

Appointed - Two Year Term to expire on December 31, 2018

§   

Winson Cheng

§   

Kris von Schalburg

§   

Karen Tso

Re-appointed - Two Year Term to expire on December 31, 2018

§   

Joanne Fisher

§   

Chelsea Nilausen

§   

Carolyn Prentice

§   

Lorne Wise

Advisory Design Panel

Appointed - Two Year Term to expire on December 31, 2018

§   

Andrew Emmerson

§   

Amber Paul

§   

Rocky Sethi

Re-appointed - Two Year Term to expire on December 31, 2018

§   

Jubin Jalili

§   

Tom Parker

§   

Doug Shearer

YVR Aeronautical Noise Management Committee

Appointed Regular Member - Two Year Term to expire on December 31, 2018

§   

Ihsan Malik

BYLAWS FOR ADOPTION

R16/20-6

It was moved and seconded

That Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 9213 be adopted.

CARRIED
Opposed: Cllr. Day

DEVELOPMENT PERMIT PANEL

R16/20-7

19.

It was moved and seconded

(1)

That the minutes of the Development Permit Panel meeting held on November 16, 2016, and the Chair’s report for the Development Permit Panel meetings held on October 26, 2016, be received for information; and

(2)

That the recommendations of the Panel to authorize the issuance of a Development Variance Permit (DV 16-738763) for the property at 3880 Georgia Street be endorsed, and the Permit so issued.

CARRIED

ADJOURNMENT

R16/20-8

It was moved and seconded

That the meeting adjourn (8:24 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular meeting of the Council of the City of Richmond held on Monday, November 28, 2016.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (David Weber)