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2016 Agendas & Minutes

November 21, 2016 - Minutes

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City of Richmond Meeting Minutes

General Purposes Committee


Monday, November 21, 2016


Anderson Room
Richmond City Hall


Mayor Malcolm D. Brodie, Chair
Councillor Chak Au
Councillor Derek Dang
Councillor Carol Day (entered at 4:14 p.m.)
Councillor Ken Johnston
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Linda McPhail
Councillor Harold Steves

Call to Order:

The Chair called the meeting to order at 4:00 p.m.






It was moved and seconded



That the minutes of the meeting of the General Purposes Committee held on November 7, 2016, be adopted as circulated.









Application to Amend Brewery Lounge Endorsement Licence - Fuggles & Warlock Craftworks Ltd - 103-11220 Horseshoe Way

(File Ref. No. 12-8275-30-001) (REDMS No. 5207624)



It was moved and seconded




That the application from Fuggles & Warlock Craftworks Ltd., for an amendment to increase their hours of liquor service under Brewery Licence No. 306677 from 11:00 a.m. to 9:00 p.m. Monday to Sunday to 11:00 a.m. to 12:00 a.m. Monday to Sunday, be supported and that a letter be sent to the Liquor Control and Licensing Branch advising that:





Council supports the amendment for an increase in liquor service hours as the increase will not have a significant impact on the community;





Council’s comments on the prescribed criteria (set out in Section 53 of the Liquor Control and Licensing Regulations) are as follows:






The potential for additional noise and traffic in the area was considered;






The impact on the community was assessed through a community consultation process; and






Given that there has been no history of non-compliance with the operation, the amendment to permit extended hours of liquor service under the Brewery Licence should not change the establishment such that it is operated contrary to its primary purpose as a Brewery;





As the operation of a licenced establishment may affect nearby properties, the City gathered the view of the residents, businesses and property owners as follows:






Property owners and businesses within a 50 metre radius of the subject property were contacted by letter detailing the application, providing instructions on how community comments or concerns could be submitted; and






Signage was posted at the subject property and three public notices were published in a local newspaper.  This signage and notice provided information on the application and instructions on how community comments or concerns could be submitted; and





Council’s comments and recommendations respecting the view of the residents are as follows:






That based on the number of letters sent and the lack of response received from all public notifications, Council considers that the amendment is acceptable to the majority of the residents in the area and the community.






Corporate Operational Service Level Review Q3 2016

(File Ref. No. 01-0300-35-001) (REDMS No. 5119163 v. 5)



It was moved and seconded



That the report titled “Corporate Operational Service Level Review Update Q3 2016” from the Director, Administration and Compliance, dated November 16, 2016 be received for information.



The question on the motion was not called as discussion ensued regarding communicating emergency preparedness programs to the public including holding public forums and meetings.



The question on the motion was then called and it was CARRIED.






Canada 150 Celebrations Public Art Plan

(File Ref. No. 11-7000-09-20-228) (REDMS No. 5180207)




Cllr. Day entered the meeting (4:14 p.m.).



Discussion ensued with regards to acquiring an original painting by Richmond artist John Horton in addition to the proposed commemorative mural.



As a result of the discussion, the following referral motion was introduced:



It was moved and seconded



That the Canada 150 commemorative mural, as discussed by Committee and in the staff report titled, “Canada 150 Celebrations Public Art Plan” be referred back to staff for further analysis. 






It was moved and seconded



That the staff report titled, “Canada 150 Celebrations Public Art Plan,” dated November 3, 2016, from the Director of Arts, Culture and Heritage Services, be endorsed as the guiding plan for public art opportunities in support of Canada 150 celebrations and major event programming in 2017.









2017 utility budgets and rates

(File Ref. No. 03-09-70-01) (REDMS No. 5163488 v. 11)



Lloyd Bie, Manager, Engineering Planning, noted a correction to the staff report on GP 82 under the subheading “Recommended Option”, Option 1 is recommended for Water Services.



In response to questions from Committee, Mr. Bie commented that (i) the average water consumption listed on table 2 of the staff report was taken from averages throughout the year on metered water customers (ii) the recommended option 2 for sewer utility includes a full time grease inspector in order to increase enforcement and (iii) the recommendation for drainage and diking utility is for option 2, which includes a rate increase for larger ICI properties over 10,000 square feet.



In response to queries from Committee, Suzanne Bycraft, Manager, Fleet and Environmental Programs commented that (i) staff are recommending option 2 for solid waste and recycling (ii) the addition of a Supervisor with this option would keep pace with current service levels and (iii) option 2 does not include increases to the Richmond recycling depot operating hours or services although that matter could be subject to a future staff report to Committee.



John Lee, Richmond Resident, expressed concerns to Committee with regard to increased water rates, commenting that the City is gaining more from residents than it currently pays to Metro Vancouver for water and that residents should not be paying for water meter maintenance.



In response to the delegation, Mr. Bie referred to a large chart outlining the City’s water budget which shows that, while Metro Vancouver compensates a portion of the cost, the City still incurs other maintenance expenses and requires a mark-up to offset cost.  Mr. Bie further commented that water meter maintenance fees are built on long term costs.



It was moved and seconded




That the 2017 utility budgets, as outlined under Option 1 for Water, Option 2 for Sewer, Option 2 for Drainage and Diking, and Option 2 for Solid Waste and Recycling, as contained in the staff report dated October 24, 2016 from the General Manager of Finance & Corporate Services and General Manager of Engineering & Public Works, be approved as the basis for establishing the 2017 Utility Rates and preparing the 5 Year Financial Plan (2017-2021) Bylaw; and




That the City’s maximum reimbursement for the actual installation cost of volunteer multi-family water meters be increased to the greater of:





$100,000 per multi-family complex; or





$1,200 per dwelling unit within a multi-family complex.









It was moved and seconded



That the meeting adjourn (4:38 p.m.).





Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, November 21, 2016.



Mayor Malcolm D. Brodie

Amanda Welby
Acting Legislative Services Coordinator

11/23/2016 9:12:03 AM