March 29, 2016 - Minutes

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Chak Au
Councillor Derek Dang
Councillor Carol Day
Councillor Ken Johnston
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Linda McPhail
Councillor Harold Steves

Corporate Officer – David Weber

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R16/6-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council meeting held on March 14, 2016, be adopted as circulated; and

(2)

the minutes of the Regular Council meeting for Public Hearings held on March 21, 2016, be adopted as circulated.

CARRIED

PRESENTATION

Tricia Buemann, Acting Manager, Parks Programs, accompanied by Emily Toda, Acting Coordinator, Parks Programs, with the aid of a PowerPoint presentation, provided information on the 2016 Richmond Street Banner Contest Design Selection. 

Ms. Buemann explained that all entries were featured on the City’s Facebook page and a panel of volunteer judges were assigned to review the submissions of photography, art and graphic art. The winning banners will be installed in selected areas of the City and will be on display until March 2017.

Each winner was called to unveil their banner and was photographed alongside the Mayor and a Council member.  The winner then received a full sized copy of their banner design along with an honorarium in a recycled bag made of previous years’ banners.

COMMITTEE OF THE WHOLE

R16/6-2

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:15 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items.

Item No. 17 – On-Street Motorcycle and Moped Parking

Riley Burke, a Richmond resident, spoke positively towards the item.  He commented that, despite green transportation objectives, cars are getting bigger, faster and more powerful and parking has been become increasingly difficult.    

Mr. Burke indicated that this problem affects people who ride mopeds. He noted that the new Bank on No. 3 Road and Granville had to reduce the number of parking stalls for mopeds.  He also noted that the moped stalls at City Hall, the Richmond Public Library, and the Cultural Centre were reduced, but was glad to see that efforts are being made to increase the amount of moped parking spaces.

He sought clarification on the report with regards to what side of the intersection was being referred to as he believed that the Motor Vehicle Act was referring to a different side of the intersection.

Item No. 22 – Agricultural Land Reserve Application by Mayberry Farms Ltd. For Subdivision at 2400 and 2600 No. 7 Road and Un-Addressed Adjacent Parcels

Peter Dhillon, 10531 Springfield Crescent, indicated his support for the subdivision application by Mayberry Farms and noted the uniqueness of the applicants as third generation farmers.  He mentioned that children are usually leaving farming to pursue different professions for economic reasons and said that every effort, from government, should be made to remove barriers and encourage farmers to continue to operate.

Mr. Dhillon commented that the application was legitimate in its intention to continue to support the farming business of the applicant and that an extra home would only add to the safety and security of the owners.  He also noted that the subdivision would allow for more people to live on the property and would provide an extra set of eyes in the area, which would be beneficial to combat theft on the farm.  Mr. Dhillon commented that, despite the Agricultural Advisory Committee recommendation, he felt the application was worthy of support.

R16/6-3

4.

It was moved and seconded

That Committee rise and report (7:25 p.m.).

CARRIED

CONSENT AGENDA

R16/6-4

5.

It was moved and seconded

That Items No. 6 through No. 20 be adopted by general consent.

CARRIED

6.

COMMITTEE MINUTES

That the minutes of:

(1)

the Community Safety Committee meeting held on March 15, 2016;

(2)

the General Purposes Committee meeting held on March 21, 2016;

(3)

the Planning Committee meeting held on March 22, 2016;

(4)

the Public Works and Transportation Committee meeting held on March 23, 2016 (disributed separately);

be received for information.

ADOPTED ON CONSENT

7.

2016-2017 RCMP ANNUAL PERFORMANCE PLAN - COMMUNITY PRIORITIES
(File Ref. No. 01-0340-35-LCSA1) (REDMS No. 4834312)

That (i) Pedestrian Safety, (ii) Property Crime – Commercial and Residential Break and Enters, Theft for Automobile, Mail Theft, and (iii) Mental Health, be included as community priorities in the staff report titled “2016-2017 RCMP Annual Performance Plan – Community Priorities” (dated December 4, 2015 from the OIC, RCMP); to be considered for inclusion in the Richmond Detachment fiscal 2016-2017 (April 1, 2016 to March 31, 2017) RCMP Annual Performance Plan.

ADOPTED ON CONSENT

8.

COUNCIL TERM GOALS 2014-2018: ACHIEVEMENT HIGHLIGHTS FOR 2015
(File Ref. No. 01-0105-07-01) (REDMS No. 4897322 v. 3)

(1)

That the report titled “Council Term Goals 2014-2018: Achievement Highlights for 2015” from the Corporate Programs Consultant outlining the current status, progress and achievements towards Council Term Goals 2014-2018, be received for information; and

(2)

That staff be directed to continue using the Council Term Goals 2014-2018 as established in May 2015 to guide work programs for this term of office.

ADOPTED ON CONSENT

9.

FUGGLES & WARLOCK CRAFTWORKS LTD., 11220 HORSESHOE WAY – UNIT # 103
(File Ref. No. 12-8275-05) (REDMS No. 4902299)

(1)

That the application from Fuggles & Warlock Craftworks Ltd., for a brewery lounge endorsement, under Brewery Licence No. 306677, to allow the sale of beer by the glass or bottle, restricted to brewery products registered to the brewery under their Provincial Brewery Licence, be supported; and

(2)

That a letter be sent to the Liquor Control and Licensing Branch advising that:

(a)

Council supports the amendment of an endorsement for a brewery lounge as the issuance will not pose a significant impact on the community;

(b)

Council comments on the prescribed criteria (set out in Section 53 of the Liquor Control and Licensing Regulations) are as follows:

(i)

The potential for additional noise and traffic in the area was considered;

(ii)

The impact on the community was assessed through a community consultation process; and

(iii)

Given that there has been no history of non-compliance with the operation, the endorsement to permit a brewery lounge under the Brewery Licence should not change the establishment so that it is operated in a manner that is contrary to its primary purpose as a Brewery;

(c)

As the operation of a brewery lounge may affect nearby residents, the City gathered the view of residents as follows:

(i)

Property owners and businesses within a 50 metre radius of the subject property were contacted by letter detailing the application and provided instructions on how community comments or concerns could be submitted; and

(ii)

Signage was posted at the subject property and three public notices were published in a local newspaper.  The signage and notice provided information on the application and instructions on how community comments or concerns could be submitted; and

(d)

Council’s comments and recommendations respecting the views of the residents are as follows:

(i)

That based on the number of letters sent and the lack of response received from all public notifications, Council considers that the amendment is acceptable to the majority of the residents in the area and the community.

ADOPTED ON CONSENT

10.

REQUEST FOR APPROVAL OF 5 YEAR SOFTWARE UPDATE LICENSE & SUPPORT SERVICES CONTRACT WITH ORACLE CANADA ULC
(File Ref. No. 03-1000-05-075) (REDMS No. 4945394 v. 5)

(1)

That the City enter into a five year software licensing and support services contract with Oracle Canada for the PeopleSoft Financial System and the PeopleSoft Human Capital Management System for a total of $1,600,200; and

(2)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to negotiate and execute the software licensing and support services contract with Oracle Canada.

ADOPTED ON CONSENT

11.

AGRICULTURAL ADVISORY COMMITTEE 2015 ANNUAL REPORT AND 2016 WORK PROGRAM
(File Ref. No. 01-0100-30-AADV1-02) (REDMS No. 4920699)

That the 2016 Agricultural Advisory Committee Work Program be approved.

ADOPTED ON CONSENT

12.

APPLICATION BY HUEN AU YEUNG AND KIM KWOK CHING AU YEUNG TO DISCHARGE LAND USE CONTRACT 063 AT 9711 GILBERT CRESCENT
(File Ref. No. 12-8060-20-009534; LU 16-721350) (REDMS No. 4930012; 4950038)

That Richmond Land Use Contract 063 Discharge Bylaw No. 9534, to discharge “Land Use Contract 063” from the title of 9711 Gilbert Crescent, be introduced and given first reading.

ADOPTED ON CONSENT

13.

APPLICATION BY LIONS COMMUNICATION INC. FOR A REVISED TEMPORARY COMMERCIAL USE PERMIT AT 12631 VULCAN WAY FOR 2016 AND 2017
(File Ref. No. TU 15-717388) (REDMS No. 4944393; 4663687)

(1)

That the application by Lions Communication Inc. for a revised Temporary Commercial Use Permit at 12631 Vulcan Way be considered at Public Hearing to be held on April 18, 2016 at 7:00 p.m. in the Council Chambers of Richmond City Hall, and that the following recommendation be forwarded to that meeting for consideration:

(a)

“That a revised Temporary Commercial Use Permit be issued to Lions Communication Inc. at 12631 Vulcan Way for the purposes of permitting an evening night market event between April 29, 2016 to September 11, 2016 (inclusive) and April 28, 2017 to September 10, 2017 (inclusive) subject to the fulfillment of all terms, conditions and requirements outlined in the Temporary Commercial Use Permit and attached Schedules”; and

(2)

That the Public Hearing notification area be expanded to include all properties within the area bounded by River Road to the north, No. 5 Road to the west, Bridgeport Road to the south and Knight Street to the east.

ADOPTED ON CONSENT

14.

AGRICULTURAL LAND RESERVE APPEAL APPLICATION BY MAHAL FARMS LTD. FOR SUBDIVISION AT 5800 NO. 7 ROAD
(File Ref. No. AG14-676391) (REDMS No. 4936050)

That the ALR appeal application by Mahal Farms Ltd. to subdivide the property at 5800 No. 7 Road be endorsed and forwarded to the Agricultural Land Commission.

ADOPTED ON CONSENT

15.

PROVINCIAL 2016/2017 BIKEBC PROGRAM SUBMISSION
(File Ref. No. 01-0150-20-THIG1; 03-1000-18-071) (REDMS No. 4925480)

(1)

That the submission for cost-sharing to the Province’s 2016/2017 BikeBC Program for the River Drive multi-use pathway, as described in the report, titled “Provincial 2016/2017 BikeBC Program Submission” dated February 23, 2016, from the Director, Transportation, be endorsed; and

(2)

That, should the above application be successful, the Chief Administrative Officer and the General Manager, Planning and Development, be authorized to execute the funding agreement.

ADOPTED ON CONSENT

16.

ICBC-CITY OF RICHMOND ROAD IMPROVEMENT PROGRAM – PROPOSED PROJECTS FOR 2016
(File Ref. No. 01-0150-20-PSAF1; 03-1000-03-006) (REDMS No. 4930626)

(1)

That the list of proposed road safety improvement projects, as described in Attachment 2 of the staff report titled “ICBC-City of Richmond Road Improvement Program – Proposed Projects for 2016,” dated February 25, 2016 from the Director, Transportation be endorsed for submission to the ICBC 2016 Road Improvement Program for consideration of cost sharing funding; and

(2)

That should the above applications be successful, the Chief Administrative Officer and General Manager, Planning and Development be authorized to negotiate and execute the cost-share agreements, and that the 5-Year Financial Plan (2016-2020) be amended accordingly.

ADOPTED ON CONSENT

17.

ON-STREET MOTORCYCLE AND MOPED PARKING
(File Ref. No. 10-6455-00; 12-8060-20-005870) (REDMS No. 4928549)

(1)

That on-street motorcycle and moped parking spaces located within six (6.0) metres of the far side of an intersection where on-street parking is allowed be established in the City Centre Parking Management Zone and the Steveston Village core; and

(2)

That staff be directed to bring forth an amendment to Traffic Bylaw No. 5870 to enable implementation of on street motorcycle and moped parking spaces as described in the staff report dated January 26, 2016, from the Director Transportation.

ADOPTED ON CONSENT

18.

WATER USE RESTRICTION BYLAW AMENDMENT
(File Ref. No. 12-8060-20-009530; 10-6650-09-01) (REDMS No. 4918606 v. 4; 4918623)

(1)

That the Metro Vancouver Water Shortage Response Plan amendments, as outlined in the “Water Use Restriction Bylaw Amendment” report, dated March 10, 2016 from the Director, Engineering, be endorsed; and

(2)

That Water Use Restriction Bylaw No. 7784, Amendment Bylaw No. 9530 be introduced and given first, second and third readings.

ADOPTED ON CONSENT

19.

2016 CLOTHES WASHER REBATE PROGRAM
(File Ref. No. 10-6650-02) (REDMS No. 4909410)

(1)

That the City of Richmond partner with BC Hydro to the end of 2016 to offer rebates of up to $200, equally cost shared between BC Hydro and the City, for the replacement of inefficient clothes washers with new high efficiency clothes washers;

(2)

That the scope of the existing Toilet Rebate Program funding be expanded to include clothes washer rebates; and

(3)

That the Chief Administrative Officer and General Manager, Engineering and Public Works, be authorized to execute an agreement with BC Hydro to implement the Clothes Washer Rebate Program.

ADOPTED ON CONSENT

20.

STEVESTON DREDGING UPDATE
(File Ref. No. 10-6150-04) (REDMS No. 4929465 v. 4; 4243486)

(1)

That funding for a 33% share of Steveston Harbour Phase II dredging costs plus $66,467, for a total of up to $516,500, be approved;

(2)

That funding for a 33% share, up to $60,000, of No. 1 Road Strip dredging costs, be approved;

(3)

That $400,000 in funding for complimentary dredging from the east edge of the Imperial Landings floats to the east edge of Britannia’s Shipyards floats, be approved; and

(4)

That the Chief Administrative Officer and General Manager, Engineering and Public Works, be authorized to execute agreements with the appropriate parties to facilitate the dredging work.

ADOPTED ON CONSENT

NON-CONSENT AGENDA ITEMS

PLANNING COMMITTEE
Councillor Linda McPhail, Chair

21.

APPLICATION BY ALEX JANE (AWJ INVESTMENTS INC.) FOR A ZONING TEXT AMENDMENT TO THE AUTO-ORIENTED COMMERCIAL (CA) ZONE TO PERMIT A RETAIL PAWNSHOP AT 3779 SEXSMITH ROAD, UNIT 2187
(File Ref. No. 12-8060-20-009528;  ZT 15-709967; 12-8060-20-009529) (REDMS No. 4737405 v. 3; 4845885; 4845899)

Council discussed the merits of a site-specific approach to the rezoning (as reflected in the alternate bylaw shown in Attachment 8) in contrast to the recommended approach as reflected in Bylaw 9528.  In response to questions, Mr. Craig indicated that either bylaw option would still require a public hearing and would proceed on the same timelines with no delay either way.  Mr. Craig also confirmed that the business is currently operating as a second hand store and not as a pawn shop. 

R16/6-5

It was moved and seconded

That Richmond Zoning Bylaw 8500, Amendment Bylaw 9528, for a Zoning Text Amendment to the “Auto-Oriented Commercial (CA)” zone to amend the regulations regarding the locational criteria for Retail Pawnshop uses be introduced and given first reading.

CARRIED

Opposed: Cllrs. Au
Day

22.

AGRICULTURAL LAND RESERVE APPLICATION BY MAYBERRY FARMS LTD. FOR SUBDIVISION AT 2400 AND 2600 NO. 7 ROAD AND UN-ADDRESSED ADJACENT PARCELS
(File Ref. No AG 15-713643) (REDMS No. 4930112)

Council discussed previous instances in which agricultural land was subdivided and as a consequence resulted in the misuse of the land.  Concerns around the application were that the approval of the subdivision would set a precedent where farmland might be sold in the future to owners who are not interested in farming. 

Further comments from Council were made that: (i) farming is much like a business and needs to pay attention to certain efficiencies and cost saving methods, (ii) having living quarters on a farm would be convenient for workers and would also allow for increased safety and security of farm property, and (iii) providing support to local farms and long-time farmers would align with Council’s Term Goals.

R16/6-6

It was moved and seconded

That the Agricultural Land Reserve Application by Mayberry Farms Ltd. to subdivide 2400 and 2600 No. 7 Road and five (5) adjacent un-addressed parcels, be endorsed and forwarded to the Agricultural Land Commission.

CARRIED

Opposed: Cllrs. Day
Steves

PUBLIC ANNOUNCEMENTS AND EVENTS

Mayor Brodie announced the following:

The Rideau Neighbourhood School Park Playground, as detailed in the staff report titled “Rideau Neighbourhood School Park Site Playground,” dated February 9, 2016, from the Senior Manager, Parks is being considered in the 2017 Budget process.  Staff have been instructed to negotiate with the Richmond School District an agreement to locate the replacement playground on School District property.

The Chief Administrative Officer and the General Manager of Engineering and Public Works have been authorized to execute an agreement with the Province of British Columbia, Emergency Management BC Flood Protection Program for rebuilding four pump stations and enhancing the dike with a provincial contribution of $16.63 M.

BYLAWS FOR ADOPTION

R16/6-7

It was moved and seconded

That the following bylaws be adopted:

Revenue Anticipation Borrowing (2016) Bylaw No. 9527

Richmond Land Use Contract 009, Discharge Bylaw No. 9517

Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 8902

Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 9132

CARRIED

DEVELOPMENT PERMIT PANEL

R16/6-8

23.

It was moved and seconded

(1)

That the Chair’s report for the Development Permit Panel meetings held on May 15, 2013, and September 16, 2015, be received for information; and

(2)

That the recommendations of the Panel to authorize the issuance of:

(a)

a Development Permit (DP 09-506645) for the property at 7840 Bennett Road; and

(b)

a Development Permit (DP 14-674133) for the property at 9211 and 9231 No. 2 Road;

be endorsed, and the Permits so issued.

CARRIED

ADJOURNMENT

R16/6-9

It was moved and seconded

That the meeting adjourn (8:48 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular meeting of the Council of the City of Richmond held on Tuesday, March 29, 2016.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (David Weber)