March 21, 2016 - Minutes

Date:

Monday, March 21, 2016

Place:

Anderson Room
Richmond City Hall

Present:

Mayor Malcolm D. Brodie, Chair
Councillor Chak Au
Councillor Derek Dang
Councillor Carol Day
Councillor Ken Johnston
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Linda McPhail
Councillor Harold Steves

Call to Order:

The Chair called the meeting to order at 4:00 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the General Purposes Committee held on March 7, 2016, be adopted as circulated.

CARRIED

Councillor Day entered the meeting (4:03 p.m.)

NEXT COMMITTEE MEETING DATE

April 4, 2016, (tentative date) at 4:00 p.m. in the Anderson Room.

CHIEF ADMINISTRATOR’S OFFICE

1.

Council Term Goals 2014-2018: Achievement Highlights for 2015
(File Ref. No.) (REDMS No. 4911569 v. 4)

Lani Schultz, Corporate Programs Consultant, referred Committee to the report and attached booklet, “Council Term Goals 2014-2018: Achievement Highlights for 2015”.

Discussion ensued in regards to public availability of the booklet and a potential press release.  Committee commended staff for the booklet and suggested that the inside back cover reflect that it was printed in-house.

It was moved and seconded

(1)

That the report titled “Council Term Goals 2014-2018: Achievement Highlights for 2015” from the Corporate Programs Consultant outlining the current status, progress and achievements towards Council Term Goals 2014-2018, be received for information; and

(2)

That staff be directed to continue using the Council Term Goals 2014-2018 as established in May 2015 to guide work programs for this term of office.

CARRIED

FINANCE AND CORPORATE SERVICES DIVISION

2.

FUGGLES & WARLOCK CRAFTWORKS LTD., 11220 HORSESHOE WAY – UNIT # 103
(File Ref. No. 12-8275-05) (REDMS No. 4902299)

It was moved and seconded

(1)

That the application from Fuggles & Warlock Craftworks Ltd., for a brewery lounge endorsement, under Brewery Licence No. 306677, to allow the sale of beer by the glass or bottle, restricted to brewery products registered to the brewery under their Provincial Brewery Licence, be supported; and

(2)

That a letter be sent to the Liquor Control and Licensing Branch advising that:

(a)

Council supports the amendment of an endorsement for a brewery lounge as the issuance will not pose a significant impact on the community;

(b)

Council comments on the prescribed criteria (set out in Section 53 of the Liquor Control and Licensing Regulations) are as follows:

(i)

The potential for additional noise and traffic in the area was considered;

(ii)

The impact on the community was assessed through a community consultation process; and

(iii)

Given that there has been no history of non-compliance with the operation, the endorsement to permit a brewery lounge under the Brewery Licence should not change the establishment so that it is operated in a manner that is contrary to its primary purpose as a Brewery;

(c)

As the operation of a brewery lounge may affect nearby residents, the City gathered the view of residents as follows:

(i)

Property owners and businesses within a 50 metre radius of the subject property were contacted by letter detailing the application and provided instructions on how community comments or concerns could be submitted; and

(ii)

Signage was posted at the subject property and three public notices were published in a local newspaper.  The signage and notice provided information on the application and instructions on how community comments or concerns could be submitted; and

(d)

Council’s comments and recommendations respecting the views of the residents are as follows:

(i)

That based on the number of letters sent and the lack of response received from all public notifications, Council considers that the amendment is acceptable to the majority of the residents in the area and the community.

CARRIED

3.

Request for Approval of 5 year Software Update License & Support Services Contract with Oracle Canada ULC
(File Ref. No. 04-1300-01) (REDMS No. 4945394 v. 5)

In response to questions from Committee, Grant Fengstad, Director, Information Technology confirmed that payment would be made annually.

It was moved and seconded

(1)

That the City enter into a five year software licensing and support services contract with Oracle Canada for the Peoplesoft Financial System and the Peoplesoft Human Capital Management System for a total of $1,600,200; and

(2)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to negotiate and execute the software licensing and support services contract with Oracle Canada.

CARRIED

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:05 p.m.)

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, March 21, 2016.

_________________________________

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Mayor Malcolm D. Brodie
Chair

Carol
Recording Secretary