Time:

7:00 p.m.

Place:

Council Chambers

Richmond City Hall

Present:

Mayor Malcolm D. Brodie

Councillor Linda Barnes

Councillor Derek Dang

Councillor Evelina Halsey-Brandt

Councillor Greg Halsey-Brandt

Councillor Ken Johnston

Councillor Bill McNulty

Councillor Harold Steves                                                                                         

Director, City Clerk’s Office – David Weber

Absent:

Councillor Sue Halsey-Brandt

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R10/12-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council Meeting held on Monday, June 28, 2010,

(2)

the minutes of the Special Council Meeting held on Monday, June 28, 2010,

each be adopted as circulated; and

that the Metro Vancouver ‘Board in Brief’ dated June 25, 2010, be received for information.

CARRIED

AGENDA ADDITIONS & DELETIONS

R10/12-2

It was moved and seconded

That “Tall Ships^® Richmond 2011” be added to the Council Agenda as Item No. 12A.

CARRIED

PRESENTATION

Tom Stewart, Director, Public Works Operations, accompanied by Doug Anderson, Manager, Water Services, commended Don Ho, Supervisor 2, Water Services Division, for improvements to process due to his safe and effective invention for bevelling pipes.

Mayor Brodie spoke of water distributions systems and their operation and noted that all connections must be water tight, and that often, one pipe must be bevelled in order to fit into another.  Typically, bevelling was done with a cut-off saw, however this method proved to be hazardous to the saw operator, and thus, Work Safe BC banned the process.

Staff attempted several methods to meet new safety regulations, however none were as effective as the cut-off saw.  However, Don Ho took it upon himself on his own time and own resources to come up with a way that would meet the new safety regulations and environmental and fiscal concerns.  Mr. Ho was successful in that he found by making some minor modifications to his planer, he could bevel the pipe-end without creating dust or risking injury.  Mayor Brodie highlighted that this is now a standard practice not only for staff but for others in the trade.

Mayor Brodie thanked Mr. Ho for his contribution and presented Mr. Ho with the Award for Innovation, and a cash award of $500.00.

Mr. Ho thanked Council for his award.

COMMITTEE OF THE WHOLE

R10/12-3

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:10 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items – None.

R10/12-4

4.

It was moved and seconded

That Committee rise and report (7:11 p.m.).

CARRIED

CONSENT AGENDA

R10/12-5

5.

It was moved and seconded

That Items 6 through 10 adopted by general consent.

CARRIED

6.

COMMITTEE MINUTES

That the minutes of:

(1)

the Finance Committee meeting held on Monday, July 5, 2010;

(2)

the General Purposes Committee meeting held on Monday, July 5, 2010; and

(3)

the Parks, Recreation & Cultural Services Committee meeting held on Tuesday, June 29, 2010;

be received for information.

ADOPTED ON CONSENT

7.

POLICY ON USE OF COUNCIL CONTINGENCY AND COUNCIL PROVISION ACCOUNTS

(File Ref. No.: 03-1075-00) (REDMS No. 2887636)

It was moved and seconded

That the policy for the use of funds from the Council Contingency and Council Provision accounts is as follows:

The use of the Council Contingency and Council Provision accounts may be identified as a funding source on projects proposed by individual Council members, through Council or a Committee of Council or for Council initiatives.  In addition to the Mayor and any Councillor, senior staff may recommend either account as a funding source for civic issues or Council initiatives.  Whenever possible, alternative funding sources should be identified if a recommendation is made by staff.

ADOPTED ON CONSENT

8.

Major Events Provisional Fund

(File Ref. No.: 03-1075-13) (REDMS No. 2912829)

It was moved and seconded

(1)

That the Olympic Opportunities Provisional Account be renamed the Major Events Provisional Fund;

(2)

That any remaining surplus from the 2010 Richmond Olympic Business Office Operating Budget of approximately $970,000 be transferred to the Major Events Provisional Fund;

(3)

That up to $500,000 from the Major Events Provisional Fund be approved as funding towards Tall Ships 2011; and

(4)

That staff be directed to develop terms of reference for the Major Events Provisional Fund and report back through Committee.

ADOPTED ON CONSENT

9.

Special Event Services-in-Kind Support

(File Ref. No.: 03-1075-01) (REDMS No. 2913868)

It was moved and seconded

That a one-time additional expenditure in the amount of $30,000 be transferred from the Major Events Provisional Fund to the Parks & Recreation Department operating budget to provide one time City services-in-kind support for the 2010 Steveston Sockeye Spin and the Steveston Dragon Boat Festival.

ADOPTED ON CONSENT

10.

Housing Agreement Bylaw No. 8633 to Permit the City to Enter into a Housing Agreement to Secure Affordable Housing Units - 7500 Alderbridge Way

(File Ref. No.:  08-4057-05/2010, 12-8060-20-8633/8517, RZ 07-402059) (REDMS No. 2912754, 2912821, 2920740)

It was moved and seconded

That Bylaw No. 8633 be introduced and given first, second and third readings to permit the City, once Bylaw No. 8633 has been adopted, to enter into a Housing Agreement substantially in the form attached hereto, in accordance with the requirements of s. 905 of the Local Government Act, to secure the Affordable Housing Units required by Rezoning Application No. 07-402059 and associated Bylaw No. 8517.

ADOPTED ON CONSENT

FINANCE COMMITTEE –
Mayor Malcolm Brodie, Chair

11.

2009 SURPLUS APPROPRIATION

(File Ref. No.:  03-0970-06-01) (REDMS No. 2916351)

R10/12-6

It was moved and seconded

(1)

That the December 31, 2009 surplus be appropriated as outlined in the staff report, dated June 29, 2010, from the General Manager, Business and Financial Services for the following items:

(a)

Hollybridge Lease and Maintenance Costs ($253,603);

(b)

Outside Legal Costs ($400,000);

(c)

Spray Equipment for Pesticide Bylaw and Maintenance ($70,000);

(d)

Manager District Energy (Temp) ($146,000);

(e)

Data Collection and System Integration related to new Fleet Management Software ($225,000);

(f)

Cleaning of two Canada Line Station Plazas ($40,000);

(g)

Social Planning Strategy ($95,000);

(h)

Richmond Fire Rescue (RFR) Master Plan ($90,000);

(i)

Watermania Filter Replacement Project ($115,000);

(j)

Parks Open Space Strategy ($120,000);

(k)

City Hall West Maintenance Costs ($118,200); and

(l)

Richmond Museum ($8,000);

(2)

That the following items as listed in the December 31, 2009 surplus appropriation staff report be funded from the remaining 2009 surplus:

(a)

Item 14 – Preparing for Carbon Neutrality ($90,000);

(b)

Item 18 – Fire-fighter Drill Compliance ($50,000);

(c)

Item 20 – Arts Strategy Update including a Cultural Facilities Plan ($20,000);

(d)

Item 22 – Locate and Organize City 2010 Photographs for Archives ($12,100);

(e)

Item 26 – London Farm Resurface Pathways ($12,000); and

(f)

Item 28 – Wildlife Management ($114,800); and

(3)

That $197,600 of the remaining 2009 surplus be transferred to the Council Provision account.

The question on Resolution R10/12-6 was not called as discussion ensued and as a result, the following amendment motions were introduced:

R10/12-7

It was moved and seconded

That “Item #21 – Upgrade Junior Collection ($100,000)” as listed in the December 31, 2009 surplus appropriation staff report be funded from the remaining 2009 surplus and added to the main motion as Item 2 (g).

CARRIED

Opposed: Mayor Brodie

Cllr. Johnston

R10/12-8

It was moved and seconded

That Item #34 – Cultural Tourism Strategy ($15,000) as listed in the December 31, 2009 surplus appropriation staff report be funded from the remaining 2009 surplus.

DEFEATED ON A TIED VOTE

Opposed: Cllrs. Dang

G. Halsey-Brandt

Johnston

McNulty

The Mayor advised that the figure of $197,600 in Part 3 of Resolution R10/12-6 would have to be changed to $97,600 to reflect the addition of the upgrade to the Junior Collection.

The question on the main motion, as amended, to read as follows:

“(1)

That the December 31, 2009 surplus be appropriated as outlined in the staff report, dated June 29, 2010, from the General Manager, Business and Financial Services for the following items:

(a)

Hollybridge Lease and Maintenance Costs ($253,603);

(b)

Outside Legal Costs ($400,000);

(c)

Spray Equipment for Pesticide Bylaw and Maintenance ($70,000);

(d)

Manager District Energy (Temp) ($146,000);

(e)

Data Collection and System Integration related to new Fleet Management Software ($225,000);

(f)

Cleaning of two Canada Line Station Plazas ($40,000);

(g)

Social Planning Strategy ($95,000);

(h)

Richmond Fire Rescue (RFR) Master Plan ($90,000);

(i)

Watermania Filter Replacement Project ($115,000);

(j)

Parks Open Space Strategy ($120,000);

(k)

City Hall West Maintenance Costs ($118,200); and

(l)

Richmond Museum ($8,000);

(2)

That the following items as listed in the December 31, 2009 surplus appropriation staff report be funded from the remaining 2009 surplus:

(a)

Item 14 – Preparing for Carbon Neutrality ($90,000);

(b)

Item 18 – Fire-fighter Drill Compliance ($50,000);

(c)

Item 20 – Arts Strategy Update including a Cultural Facilities Plan ($20,000);

(d)

Item 22 – Locate and Organize City 2010 Photographs for Archives ($12,100);

(e)

Item 26 – London Farm Resurface Pathways ($12,000);

(f)

Item 28 – Wildlife Management ($114,800); and

(g)

Item 21 – Upgrade Junior Collection ($100,000); and

(3)

That $97,600 of the remaining 2009 surplus be transferred to the Council Provision account.”

was then called separately.

The question on Part 1 (a) of R10/12-6 was then called and it was CARRIED.

The question on Part 1 (f) of R10/12-6 was then called and it was CARRIED with Cllrs. Dang and McNulty opposed.

The question on Part 1 (h) of R10/12-6 was then called and it was CARRIED with Cllr. G. Halsey-Brandt opposed.

The question on Part 2 (b) of R10/12-6 was then called and it was CARRIED with Cllr. Johnston opposed.

The question on Part 2 (g) was then called and it was CARRIED with Mayor Brodie and Cllrs. Dang and Johnston opposed.

The question on Parts 1 (b), (c), (d), (e), (g), (i), (j), (k), and (l) of R10/12-6 were then called and they were CARRIED.

The question on Parts 2 (a), (c), (d), (e) and (f) of R10/12-6 were then called and they were CARRIED.

The question on Part 3 of R10/12-6 was then called and it was CARRIED.

R10/12-9

It was moved and seconded

That staff investigate and report back on library services and funding for the collection.

CARRIED

PARKS, RECREATION AND CULTURAL SERVICES COMMITTEE –
Councillor Harold Steves, Chair

12.

Snow Geese Management Strategy

(File Ref. No.:  10-6160-06) (REDMS No. 2810813)

R10/12-10

It was moved and seconded

That option 2 as outlined in the staff report dated June 16, 2010, from the General Manager, Parks and Recreation, entitled “Snow Geese Management Strategy” be adopted and that funding for the first year of implementation of the strategy will be considered from the 2009 surplus funds and for the succeeding two years through the regular budget process.

CARRIED

GENERAL PURPOSES COMMITTEE –
Mayor Malcolm Brodie, Chair

12A.

Tall Ships® Richmond 2011

(File Ref. No.: 11-7400-01) (REDMS No. 2906086)

R10/12-11

It was moved and seconded

That the Chief Administrative Officer and the General Manager, Community Services be authorized to enter into and execute an agreement with the American Sail Training Association for the hosting of the Tall Ships^® Richmond 2011 in substantially the form of the agreement attached to the report of the General Manager, Community Services, dated June 28, 2010.

CARRIED

PUBLIC DELEGATIONS ON NON-AGENDA ITEMS

R10/12-12

13.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on non-agenda items (8:07 p.m.).

CARRIED

Norman Wrigglesworth, 5540 No. 1 Road, spoke of the risks associated with six-storey wood frame buildings and the risk they impose on firefighters.  Also, he requested that no smoking signs be installed at Canada Line stations and bus shelters as he has witnessed many people smoking in contravention of the City’s Public Health Protection bylaw.

R10/12-13

14.

It was moved and seconded

That Committee rise and report (8:13 p.m.).

CARRIED

BYLAWS FOR ADOPTION

R10/12-14

It was moved and seconded

That the following bylaws be adopted:

Housing Agreement (6951 Elmbridge Way Ltd.) Bylaw No. 8620

Housing Agreement (9340, 9360 & 9400 Odlin Road) Bylaw No. 8626

CARRIED

ADJOURNMENT

R10/12-15

It was moved and seconded

That the meeting adjourn (8:19 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular Meeting of the Council of the City of Richmond held on Monday, July 12, 2010.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (David Weber)