Time:

7:00 p.m.

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Linda Barnes
Councillor Cynthia Chen
Councillor Derek Dang
Councillor Evelina Halsey-Brandt
Councillor Sue Halsey-Brandt
Councillor Rob Howard
Councillor Bill McNulty
Councillor Harold Steves

Director, City Clerk’s Office – David Weber

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R06/10-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council Meeting held on Monday, May 8^th, 2006; and

(2)

the minutes of the Regular Council Meeting for Public Hearings held on Monday, May 15^th, 2006,

each be adopted as circulated.

CARRIED

PRESENTATIONS

The Manager, Engineering Design & Construction, Jim Young, introduced Kelly Talmey and Ken Wong, and then provided a brief explanation on the development of a portable pump station to deal with blocked sewer lines.

The Manager, Facility Planning & Construction David Naysmith, introduced Project Coordinator Steve Chua and provided a brief explanation on the programs which had been developed to allow the City to effectively collect and manage information about the condition of City facilities, as well as to prioritize repairs and building renewals.

The Manager, Facilities Operations & Maintenance, Phil Hogg, introduced Gord Fredrickson and Bob Norton, who were among several who helped the City to achieve energy efficiency.  He spoke about the award received by the City from BC Hydro and the energy reduction initiatives implemented by the City.  Mr. Hogg then presented to Mayor Brodie, who accepted on behalf of the City, the award for “Outstanding Performance” in the field of energy management.

The Director, Major Projects, Greg Scott introduced Barbara Luecke of 4Culture, who (through a PowerPoint presentation) reviewed with Council, the proposed Oval Precinct and Surrounding Area Public Art Plan.

COMMITTEE OF THE WHOLE

R06/10-2

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:35 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items –

Item No. 20 – Richmond State of the Environment (SOE): 2005 Update

Mr. Gordon Kibble, Co-Chair, Advisory Committee on the Environment (ACE), accompanied Ms. Evelyn Feller, member, commented on the State of the Environment Report.  A copy of Mr. Kibble’s presentation is on file in the City Clerk’s Office.

Ms. Feller stated that the document was an excellent reflection of the City’s achievements as they related to the environment.  She then commented briefly on issues which still had to be addressed, and expressed agreement with Mr. Kibble that an important matter was the ‘health’ of the Fraser River.

Mr. Michael Wolfe, 9731 Odlin Road, talked about the Garden City wetlands, the removal of these lands from the Agricultural Land Reserve, and possible prime uses for this property (during which he gave a PowerPoint presentation to reinforce his comments about retaining these wetlands for the environment).  He suggested that the Garden City wetlands should be included in the State of the Environment report. 

Item No. 22 – Comments On GVTA’S “Regional Transportation Implications of the Provincial Gateway Program” Report

Mr. David McKee, representing the Liveable Region Coalition, talked about the proposed twinning of the Port Mann Bridge and Highway 1 in the area of the bridge, and the impact which this project could have on the quality of life in the Lower Mainland. 

Item No. 18 – Oval Precinct And Surrounding Area Public Art Plan

Mr. Jim Kew, Musqueam Band Member, and facilitator of the Musqueam Art Group, spoke in support of the recommendations relating to the Oval Precinct and Surrounding Area Public Art Plan.  He spoke about how Musqueam had been involved with the art plan and stated that Musqueam viewed this project as a component of the Olympics and as an opportunity to contribute to a legacy that would benefit the community. 

In speaking about the involvement of Musqueam in the art plan process, Mr. Kew commented on the significance and inclusiveness that results from such a process and that this was an important message to convey for Richmond's participation on the world stage.  In closing, Mr. Kew remarked that the image and theme of the great blue heron, which is used in Richmond's logo and is a bird that holds significance for the Musqueam culture, could be incorporated into an art work that would be appropriate to extend back and share with Richmond.

Ms. Jennifer Larsen, 8680 Foster Road, questioned how the proposed plan would be financed.  She voiced concern that the additional spending, increased expenses and the cost of redevelopment was having a negative impact on many Richmond residents who were unable to afford the results of these projects.

Ms. Willa Walsh, 3800 Raymond Avenue, Chair, Richmond Public Art Commission, spoke in support of the proposed Oval Precinct And Surrounding Area Public Art Plan and the exciting options put forward by 4Culture. 

Mr. Peter Mitchell, 6271 Nanika Crescent, spoke about affordability as it related to the proposed Oval Art Plan.  He questioned whether (i) the proposed pedestrian bridge would be crossing No. 2 Road; and (ii) the decorative motifs to be added to the buttresses were part of the Oval facility budget.  Information was provided to Mr. Mitchell in response to his questions.  He then talked about the various components of the Oval project and the amount of money spent by the City to facilitate this building; the allocation of funds throughout the City for art projects; and the amount of funding for art projects at the Oval site in relation to other more developed areas of the City which Mr. Mitchell felt would see more tourists than the Oval property.  He talked about the need for an equitable balance between spending at the Oval site and other areas of the City.

R06/10-3

4.

It was moved and seconded

That Committee rise and report (9:03 p.m.).

CARRIED

CONSENT AGENDA

R06/10-4

5.

It was moved and seconded

That Items 6 through 12 be adopted by general consent.

CARRIED

6.

COMMITTEE MINUTES

That the minutes of:

(1)

the Community Safety Committee meeting held on Tuesday, May 9^th, 2006;

(2)

the Finance Committee meeting held on Wednesday, May 3^rd, 2006;

(3)

the General Purposes Committee meeting held on Monday, May 15^th, 2006;

(4)

the Planning Committee meeting held on Tuesday, May 16^th, 2006; and

(5)

the Public Works & Transportation Committee meeting held on Monday, April 24th, 2006 and on Wednesday, May 18th, 2006,

be received for information.

ADOPTED ON CONSENT

7.

12311 NO. 2 ROAD – DISCHARGE OF RIGHT-OF-WAY

(Report:  May 1/06, File No.:  06-2285-40-01) (REDMS No. 1815156)

That the discharging of the right of way over 12311 No. 2 Road (as set out in the report dated May 1, 2006, from the Manager, Lands and Property), be approved, and that staff be authorized to take all necessary steps to complete the discharge, including advertising.

ADOPTED ON CONSENT

8.

HUGH BOYD PARK – LICENCE FOR A COMMUNICATIONS INSTALLATION

(Report:  May 1/06, File No.:  03-10090-14-058/Vol 01) (REDMS No. 1831386)

That:

(1)

approval be given to finalize a non-exclusive License agreement between the City and Rogers Wireless Inc. for the installation of telecommunications apparatus on a sports field lighting pole at the Hugh Boyd Athletic Park for a period of ten years for a one-time flat fee of $145,000;

(2)

that the fee payment be directed to the Special Sports Reserve;

(3)

that a further contribution of $50,000 from Rogers Wireless Inc. be directed to the Special Sports Reserve and used for sports field related expenditures at Hugh Boyd Park;

(4)

that staff be authorized to take all necessary steps to complete the matter.

ADOPTED ON CONSENT

9.

LEASE OF WATER LOT DL7990 – STEVESTON WATERFRONT LANDS – NO. 1 ROAD TO RAILWAY AVENUE

(Report:  Apr. 27/06, File No.:  03-1000-14-078/Vol 01) (REDMS No. 1817340)

That staff be authorized to enter a twenty year agreement (four five year terms) with the Fraser River Port Authority for the lease of the water lot District Lot 7990 between No. 1 Road and Railway Avenue, on the same general terms and conditions as the existing agreement which expires on August 31, 2006.

ADOPTED ON CONSENT

10.

REVISION TO AUGUST AND SEPTEMBER 2006 COUNCIL AND COMMITTEE MEETING SCHEDULE

(Report:  Apr. 21/06, File No.:  12-8060-20-8071; 01-0105-01/2006-Vol 01) (REDMS No. 1811547, 1813612, 1888623)

(1)

That Council Procedure Bylaw No. 7560, Amendment Bylaw No. 8071, which would allow the cancellation of two consecutive Regular Council Meetings, be introduced and given first, second and third readings and that staff proceed with the statutory public notification of this proposed change to the Council Procedure Bylaw;

(2)

That, upon adoption of Council Procedure Bylaw No. 7560, Amendment Bylaw No. 8071, the Regular Council Meetings (open and closed) of August 14 and 28, 2006, be cancelled;

(3)

That the following Standing Committee meetings be cancelled:

(a)

the General Purposes Committee meetings of August 8 and 21, 2006;

(b)

the Planning Committee meetings of August 9 and 22, 2006;

(c)

the Community Safety Committee meeting of August 15, 2006;

(d)

the Public Works and Transportation Committee meeting of August 16, 2006; and

(e)

the Parks, Recreation and Cultural Services Committee meeting of August 29, 2006.

(4)

That:

(a)

the August 21, 2006 Public Hearing be re-scheduled to Wednesday, September 6, 2006 at 7:00 PM in the Council Chambers at Richmond City Hall; and

(b)

the Planning Committee meeting scheduled for Wednesday, September 6^th, 2006 be rescheduled to Thursday, September 7^th, 2006.

ADOPTED ON CONSENT

11.

AWARD OF: (I) CONTRACT T.2824 – SUPPLY AND INSTALLATION OF AN ARTIFICIAL TURF SPORTS SERVICE SYSTEM; AND (II) CONTRACT T.2820 – SUPPLY AND DELIVERY OF THE BASE CONSTRUCTION MATERIALS, FOR HUGH BOYD PARK

(Report:  May 5/06, File No.:  03-1000-20-T.2824; 03-1000-20-T.2820) (REDMS No. 1885761)

(1)

That Contract T.2824 for the Supply and Installation of an Artificial Turf Sports Surface System at Hugh Boyd Park be awarded to the lowest compliant bidder, Field Turf Inc. at the Total Tendered Amount of $1,380,124.52 including GST. 

(2)

That Contract T.2820 for the Supply and Delivery of Base Construction Materials (sand, gravel and artificial turf sports fields permeable aggregates) be awarded to Lafarge Canada Inc. at the unit prices quoted for a total estimated amount of $399,031.20 including GST.

ADOPTED ON CONSENT

12.

APPLICATION FOR REZONING - SAMUEL CHEUNG

(RZ 05-317983 - Report:  April 25, 2006, File No.: 12-8060-20-8011) (REDMS No. 1716840, 1081046, 1712599)

That Bylaw No. 8011, for the rezoning of 8091 and 8111 Calder Road from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Single-Family Housing District, Subdivision Area B (R1/B)”, be introduced and given first reading.

ADOPTED ON CONSENT

COMMUNITY SAFETY COMMITTEE –
Councillor Rob Howard, Chair

13.

THEFT OF METAL PRODUCTS

(File No.: 09-5350-01)

R06/10-5

It was moved and seconded

That staff, in consultation with the RCMP, be directed to seek a solution to the problem of the theft of metal products, perhaps similar to that used in the tracking methods for second hand shops.

CARRIED

14.

SITE CLEAN UP OF AN UNSIGHTLY PROPERTY CIVIC ADDRESS: 23380 WESTMINSTER HWY LEGAL DESCRIPTION: LOT B, SECTION 36 BLOCK 5 NORTH RANGE 4 WEST, PLAN 20693)

(Report:  April 27, 2006, File No.: 12-8075-20-01-2006) (REDMS No. 1813441, 1796266, 1798963)

R06/10-6

It was moved and seconded

That authorization be given to John’s Custom Tractor and Disposal Service to remove all the discarded materials, under sections 17 (1) of the Community Charter and Local Government Act at 23380 Westminster Hwy, Richmond as outlined in the “Order to Comply” of April 7, 2006, under the Unsightly Premises Bylaw No. 7162, of the City of Richmond.

CARRIED

15.

UBCM COMMUNITY METHAMPHETAMINE RESPONSE FUNDING PROGRAM

(Report: May 02, 2006 , File No.: 03-1087-01) (REDMS No. 1838993)

R06/10-7

It was moved and seconded

That Richmond Addiction Services be provided with a letter of support with respect to their application for funding from the UBCM Community Methamphetamine Response Funding Program.

CARRIED

GENERAL PURPOSES COMMITTEE –
Mayor Malcolm D. Brodie, Chair

16.

REGULAR OVAL UPDATES

(Memo:  May 2/06, File No.:  01-0370-03-01-Vol 01) (REDMS No. 1825271, 1886629)

R06/10-8

It was moved and seconded

That the monthly Oval Update and Summary currently provided to all members of Council become a standing item on the General Purposes Committee agenda.

CARRIED

17.

ARMY NAVY AIR FORCE UNIT 284 (STEVESTON) REQUEST FOR TAX EXEMPTION RELIEF

(Report:  May 4/06, File No.:  03-0925-02-01) (REDMS No. 1872387, 1888639)

R06/10-9

It was moved and seconded

(1)

That the City respond to the Army Navy Air Force Veterans Unit 284 (Steveston) request for tax exemption/relief by providing a secured loan to pay the municipal portion of their property taxes for the sooner of up to 5 years or redevelopment while they face the financial strains of redevelopment. 

(2)

That staff be instructed to:

(a)

review exemptions with the Army Navy Air Force Veterans Unit 284 (Steveston) to confirm that they are receiving the maximum exemptions permitted; and

(b)

discuss affordable housing concepts with the ANAF Unit 284.

The question on Resolution No. R06/10-9 was not called, as the request was made that Part (1) be dealt with separately.

The question on Part (1) of Resolution No. R06/10-9 was called, and it was CARRIED with Cllr. McNulty opposed.

The question on Part (2) of Resolution No. R06/10-9 was called, and it was CARRIED.

18.

OVAL PRECINCT AND SURROUNDING AREA PUBLIC ART PLAN

(Report:  Apr. 20/06, File No.:  11-7000-09-20-053/2006-Vol 01) (REDMS No. 1809298)
ROSCoverFINAL; 051506_ArtPlan1;051506_ArtPlan2; ROArtPlanFINAL_Pt2

R06/10-10

It was moved and seconded

(1)

That the Oval Art Plan be endorsed as the guiding plan for art opportunities in the Oval  site;

(2)

That the use of the plan be endorsed as a guideline for the Olympic Gateway Neighbourhood;

(3)

That the funding for the 2006 and 2007 projects be brought forward as part of the 2005 surplus appropriation report in the amount of $1,746,250.00;

(4)

That subsequent years funding be addressed through a combination of the sponsorship strategy and the five year capital plan process;

(5)

That staff work with VANOC to identify opportunities to collaborate; and

(6)

That staff identify sponsorship opportunities to be included in the overall Oval sponsorship strategy.

CARRIED

OPPOSED:  Cllr. McNulty

Steves

R06/10-11

It was moved and seconded

That staff seek advice on opportunities for public involvement in public art in and around the Oval facility.

CARRIED

R06/10-12

It was moved and seconded

That if funds remain in the Oval Contingency budget following construction, that staff be instructed to first apply these funds to the public art attributed directly to the Oval building, and secondly, to other public art expenditures in the Oval Precinct.

The question on the motion (Resolution No. R06/10-12) was not called, as the following referral motion was introduced:

R06/10-13

It was moved and seconded

That the following motion (Resolution No. R06/10-12),

“That if funds remain in the Oval Contingency budget following construction, that staff be instructed to first apply these funds to the public art attributed directly to the Oval building, and secondly, to other public art expenditures in the Oval Precinct.”,

be referred to staff to examine and report on the potential uses, generally, of any excess funding remaining in the Oval Capital Budget.

CARRIED

19.

RICHMOND OLYMPIC OVAL – CHANGE IN SCOPE OF ARCHITECTURAL SERVICES

(Report:  May 5/06, File No.:   03-1000-20-2649P; xr 06-2052-50-01) (REDMS No. 1873266)

R06/10-14

It was moved and seconded

That the scope of the architectural services be modified to include accelerating seven tender packages with the cost of this effort to remain within the cost plan of $17.3 million for architectural services and the project budget of $178 million.

CARRIED

PLANNING COMMITTEE –
Councillor Harold Steves, Chair

20.

RICHMOND STATE OF THE ENVIRONMENT (SOE): 2005 UPDATE REPORT

( Report:  May 1, 2006, File No.: 08-4425-07-01 ) (REDMS No. 1825225)

R06/10-15

It was moved and seconded

(1)

That the Richmond State of the Environment (SOE): 2005 Update Report (attached to the report, dated April 28, 2006, from the Manager, Policy Planning), be endorsed;

(2)

That staff continue working on the SOE Implementation Program, as outlined in the Policy Planning Manager’s report dated May 1, 2006.

(3)

That staff prepare an information guide for the public outlining priorities on City environmental initiatives, describing how residents can become involved in these initiatives; and in addition, that staff advise on additional resources that are required to undertake such initiatives.

(4)

That staff provide comments on the practicalities of how to implement an “Environmental Impacts” section in all reports to Council and Committee.

CARRIED

PUBLIC WORKS & TRANSPORTATION COMMITTEE –
Councillor Linda Barnes, Chair

21.

ANNUAL BIKE MONTH AND COMMUTER CHALLENGE – JUNE 2006

(Report:  Apr. 10/06, File No.:  11-744-01; xr: 10-6460-01) (REDMS No. 1803750)

(Councillor Chen left the meeting – 10:38 p.m.)

R06/10-16

It was moved and seconded

(1)

That the overall objectives of the Bike Month 2006 campaign, (as outlined in the report dated April 10^th, 2006, from the Acting Director, Transportation), be endorsed.

(2)

That the City of Richmond participate in various regional and local activities during the Bike Month 2006 campaign by registering in the annual Commuter Challenge to encourage cycling as a sustainable form of transportation and reduce the use of single occupant vehicles.

(3)

That staff co-ordinate the undertaking of the proposed activities related to Richmond with various campaign participants and other municipalities in the region (as outlined in the report dated April 10^th, 2006, from the Acting Director, Transportation) and forward all information on event activities to the Richmond School Board for their information.

CARRIED

22.

COMMENTS ON GVTA’S “REGIONAL TRANSPORTATION IMPLICATIONS OF THE PROVINCIAL GATEWAY PROGRAM” REPORT

(Report:  Apr. 25/06, File No.:  01-0154-01/2006 – Vol 01; xr: 10-6500-01) (REDMS No. 1813342, 1890506)

(Councillor Chen returned to the meeting – 10:40 p.m.)

R06/10-17

It was moved and seconded

(1)

That City Council reaffirm its past resolution regarding the twinning of the Port Mann Bridge that the enhancement of the movement of commercial, transit and high occupancy vehicles be the primary objective of the project and advise TransLink that this primary objective should also be applied to the other projects in the Gateway Program.

(2)

That TransLink be advised that the City supports in principle, the recommendations of the TransLink staff report entitled “Regional Transportation Implications of the Provincial Gateway Program” and that the following principles be incorporated in the development and execution of the Gateway Program:

(a)

the effective integration of regional transportation improvements, including rapid transit improvements,  into the elements of the Gateway Program, as recommended by GVTA staff, is essential to maximize the efficiency of the transportation network;

(b)

transportation demand measures should be employed to ensure that the expanded roadway capacity for goods movement, high occupancy vehicles, cycling and transit does not become overwhelmed with single occupancy automobile traffic;

(c)

funding from the Gateway Program budget for expenditures on Major Road Network (MRN), transit and cycling infrastructure that is directly impacted by the Gateway Program should also include municipally-owned roadways outside the MRN;

(d)

any transport pricing policy must be equitable across the region and applied concurrent with significant transportation infrastructure improvements, and all affected municipalities must be involved in its development;

(e)

any local road improvements required to support the elements of the Gateway Program as well as any future expanded rail and marine transportation for inter-provincial goods movement be jointly explored, pursued and implemented by all levels of government; and

(f)

full co-ordination and collaboration between the GVRD and municipalities is critical in the development and implementation of strategies to address any land use impacts of the Gateway Program that are contrary to the LRSP.

(3)

That a copy of this report be forwarded to TransLink staff for inclusion in their report back to the TransLink Board.

CARRIED

R06/10-18

It was moved and seconded

That the Council Meeting proceed beyond 11:00 p.m. (10:56 p.m.)

CARRIED

BYLAWS FOR ADOPTION

R06/10-19

It was moved and seconded

That River Road Closure Bylaw No. 7975 be adopted.

CARRIED

R06/10-20

It was moved and seconded

That Officer and General Manager Bylaw No. 8062 be adopted.

CARRIED

OPPOSED:  Cllr. McNulty

DEVELOPMENT PERMIT PANEL

R06/10-21

23.

It was moved and seconded

(1)

That the minutes of the Development Permit Panel meeting held on Wednesday, May 10th, 2006, and the Chair’s report for the Development Permit Panel meetings held on December 14^th, 2005, January 11^th, 2006, April 12^th, 2006 and on April 26^th, 2006, be received for information.

(2)

That the recommendations of the Panel to authorize the issuance of Development Permits for properties at:

(a)

7360 Elmbridge Way (DP 05-293524); and

(b)

6080 River Road (DP 06-332699),

be endorsed, and the Permits so issued.

CARRIED

ADJOURNMENT

R06/10-22

It was moved and seconded

That the meeting adjourn (10:58 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular Meeting of the Council of the City of Richmond held on Tuesday, May 23^rd, 2006.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (David Weber)