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ITEM

MINUTES

1.

Motion to adopt:

(1)

the minutes of the Regular Council Meeting held on Monday, May 8^th, 2006 (distributed previously); and

1

(2)

the minutes of the Regular Council Meeting for Public Hearings held on Monday, May 15^th, 2006.

AGENDA ADDITIONS & DELETIONS

PRESENTATIONS

52

Presentation of the award received by the City from BC Hydro for “Outstanding Performance” in the field of energy management, and recognition of City staff responsible for the recognition given to the City not only in energy management, but also building and civil infrastructure.

Presentation of the Oval Precinct and Surrounding Area Public Art Plan.

COMMITTEE OF THE WHOLE

2.

Motion to resolve into Committee of the Whole to hear delegations on agenda items.

3.

Delegations from the floor on Agenda items.

(PLEASE NOTE THAT FOR LEGAL REASONS, DELEGATIONS ARE NOT PERMITTED ON ZONING OR OCP AMENDMENT BYLAWS WHICH ARE TO BE ADOPTED; OR ON DEVELOPMENT PERMITS/DEVELOPMENT VARIANCE PERMITS - ITEM NO. 23.)

4.

Motion to rise and report.

RATIFICATION OF COMMITTEE ACTION

CONSENT AGENDA

(PLEASE NOTE THAT ITEMS APPEARING ON THE CONSENT AGENDA WHICH PRESENT A CONFLICT OF INTEREST FOR COUNCIL MEMBERS MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.)

CONSENT AGENDA HIGHLIGHTS

·   

Receipt of Committee minutes.

·   

Discharge of right-of-way at 12311 No. 2 Road

·   

Communications Installation Licence for Hugh Boyd Park

·   

Lease of a water lot at the Steveston Waterfront Lands

·   

Revisions to the August and September Council and Committee meeting schedule

·   

Award of contracts for (i) installation of artificial turf; and (ii) supply and delivery of base construction materials, for Hugh Boyd Park

·   

Land use applications for first reading (to be further considered at the Public Hearing on June 19, 2006):

·         

8091 and 8111 Calder Road – Rezone from R1/E to R1/B (Samuel Cheung – applicant).

5.

Motion to adopt items 6 through 12 by general consent.

6.

COMMITTEE MINUTES

That the minutes of:

59

(1)

the Community Safety Committee meeting held on Tuesday, May 9^th, 2006;

66

(2)

the Finance Committee meeting held on Wednesday, May 3^rd, 2006;

72

(3)

the General Purposes Committee meeting held on Monday, May 15^th, 2006;

80

(4)

the Planning Committee meeting held on Tuesday, May 16^th, 2006; and

85

(5)

the Public Works & Transportation Committee meeting held on Monday, April 24th, 2006 and on Wednesday, May 18th, 2006,

be received for information.

7.

12311 NO. 2 ROAD – DISCHARGE OF RIGHT-OF-WAY

(Report:  May 1/06, File No.:  06-2285-40-01) (REDMS No. 1815156)

GENERAL PURPOSES COMMITTEE RECOMMENDATION

That the discharging of the right of way over 12311 No. 2 Road (as set out in the report dated May 1, 2006, from the Manager, Lands and Property), be approved, and that staff be authorized to take all necessary steps to complete the discharge, including advertising.

8.

HUGH BOYD PARK – LICENCE FOR A COMMUNICATIONS INSTALLATION

(Report:  May 1/06, File No.:  03-10090-14-058/Vol 01) (REDMS No. 1831386)

GENERAL PURPOSES COMMITTEE RECOMMENDATION

That:

(1)

approval be given to finalize a non-exclusive License agreement between the City and Rogers Wireless Inc. for the installation of telecommunications apparatus on a sports field lighting pole at the Hugh Boyd Athletic Park for a period of ten years for a one-time flat fee of $145,000;

(2)

that the fee payment be directed to the Special Sports Reserve;

(3)

that a further contribution of $50,000 from Rogers Wireless Inc. be directed to the Special Sports Reserve and used for sports field related expenditures at Hugh Boyd Park;

(4)

that staff be authorized to take all necessary steps to complete the matter.

9.

LEASE OF WATER LOT DL7990 – STEVESTON WATERFRONT LANDS – NO. 1 ROAD TO RAILWAY AVENUE

(Report:  Apr. 27/06, File No.:  03-1000-14-078/Vol 01) (REDMS No. 1817340)

GENERAL PURPOSES COMMITTEE RECOMMENDATION

That staff be authorized to enter a twenty year agreement (four five year terms) with the Fraser River Port Authority for the lease of the water lot District Lot 7990 between No. 1 Road and Railway Avenue, on the same general terms and conditions as the existing agreement which expires on August 31, 2006.

10.

REVISION TO AUGUST AND SEPTEMBER 2006 COUNCIL AND COMMITTEE MEETING SCHEDULE

(Report:  Apr. 21/06, File No.:  12-8060-20-8071; 01-0105-01/2006-Vol 01) (REDMS No. 1811547, 1813612)

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That Council Procedure Bylaw No. 7560, Amendment Bylaw No. 8071, which would allow the cancellation of two consecutive Regular Council Meetings, be introduced and given first, second and third readings and that staff proceed with the statutory public notification of this proposed change to the Council Procedure Bylaw;

(2)

That, upon adoption of Council Procedure Bylaw No. 7560, Amendment Bylaw No. 8071, the Regular Council Meetings (open and closed) of August 14 and 28, 2006, be cancelled;

(3)

That the following Standing Committee meetings be cancelled:

(a)

the General Purposes Committee meetings of August 8 and 21, 2006;

(b)

the Planning Committee meetings of August 9 and 22, 2006;

(c)

the Community Safety Committee meeting of August 15, 2006;

(d)

the Public Works and Transportation Committee meeting of August 16, 2006; and

(e)

the Parks, Recreation and Cultural Services Committee meeting of August 29, 2006.

(4)

That:

(a)

the August 21, 2006 Public Hearing be re-scheduled to Wednesday, September 6, 2006 at 7:00 PM in the Council Chambers at Richmond City Hall; and

(b)

the Planning Committee meeting scheduled for Wednesday, September 6^th, 2006 be rescheduled to Thursday, September 7^th, 2006.

11.

AWARD OF: (I) CONTRACT T.2824 – SUPPLY AND INSTALLATION OF AN ARTIFICIAL TURF SPORTS SERVICE SYSTEM; AND (II) CONTRACT T.2820 – SUPPLY AND DELIVERY OF THE BASE CONSTRUCTION MATERIALS, FOR HUGH BOYD PARK

(Report:  May 5/06, File No.:  03-1000-20-T.2824; 03-1000-20-T.2820) (REDMS No. 1885761)

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That Contract T.2824 for the Supply and Installation of an Artificial Turf Sports Surface System at Hugh Boyd Park be awarded to the lowest compliant bidder, Field Turf Inc. at the Total Tendered Amount of $1,380,124.52 including GST. 

(2)

That Contract T.2820 for the Supply and Delivery of Base Construction Materials (sand, gravel and artificial turf sports fields permeable aggregates) be awarded to Lafarge Canada Inc. at the unit prices quoted for a total estimated amount of $399,031.20 including GST.

12.

APPLICATION FOR REZONING - SAMUEL CHEUNG

(RZ 05-317983 - Report:  April 25, 2006, File No.: 12-8060-20-8011) (REDMS No. 1716840, 1081046, 1712599)

PLANNING COMMITTEE RECOMMENDATION

That Bylaw No. 8011, for the rezoning of 8091 and 8111 Calder Road from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Single-Family Housing District, Subdivision Area B (R1/B)”, be introduced and given first reading.

CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

COMMUNITY SAFETY COMMITTEE –

Councillor Rob Howard, Chair

125

13.

THEFT OF METAL PRODUCTS

(File No.: 09-5350-01)

COMMITTEE RECOMMENDATION

That staff, in consultation with the RCMP, be directed to seek a solution to the problem of the theft of metal products, perhaps similar to that used in the tracking methods for second hand shops.

126

14.

SITE CLEAN UP OF AN UNSIGHTLY PROPERTY CIVIC ADDRESS: 23380 WESTMINSTER HWY LEGAL DESCRIPTION: LOT B, SECTION 36 BLOCK 5 NORTH RANGE 4 WEST, PLAN 20693)

(Report:  April 27, 2006, File No.: 12-8075-20-01-2006) (REDMS No. 1813441, 1796266, 1798963)

COMMITTEE RECOMMENDATION

That authorization be given to John’s Custom Tractor and Disposal Service to remove all the discarded materials, under sections 17 (1) of the Community Charter and Local Government Act at 23380 Westminster Hwy, Richmond as outlined in the “Order to Comply” of April 7, 2006, under the Unsightly Premises Bylaw No. 7162, of the City of Richmond.

132

15.

UBCM COMMUNITY METHAMPHETAMINE RESPONSE FUNDING PROGRAM

(Report: May 02, 2006 , File No.: 03-1087-01) (REDMS No. 1838993)

COMMITTEE RECOMMENDATION

That Richmond Addiction Services be provided with a letter of support with respect to their application for funding from the UBCM Community Methamphetamine Response Funding Program.

GENERAL PURPOSES COMMITTEE –

Mayor Malcolm D. Brodie, Chair

143

16.

REGULAR OVAL UPDATES

(Memo:  May 2/06, File No.:  01-0370-03-01-Vol 01) (REDMS No. 1825271)

COMMITTEE RECOMMENDATION

That the monthly Oval Update and Summary currently provided to all members of Council become a standing item on the General Purposes Committee agenda.

151

17.

ARMY NAVY AIR FORCE UNIT 284 (STEVESTON) REQUEST FOR TAX EXEMPTION RELIEF

(Report:  May 4/06, File No.:  03-0925-02) (REDMS No. 1872387)

COMMITTEE RECOMMENDATION

(1)

That the City respond to the Army Navy Air Force Veterans Unit 284 (Steveston) request for tax exemption/relief by providing a secured loan to pay the municipal portion of their property taxes for the sooner of up to 5 years or redevelopment while they face the financial strains of redevelopment. 

(2)

That staff be instructed to:

(a)

review exemptions with the Army Navy Air Force Veterans Unit 284 (Steveston) to confirm that they are receiving the maximum exemptions permitted; and

(b)

discuss affordable housing concepts with the ANAF Unit 284.

165

18.

OVAL PRECINCT AND SURROUNDING AREA PUBLIC ART PLAN

(Report:  Apr. 20/06, File No.:  11-7000-09-20-053/2006-Vol 01) (REDMS No. 1809298) ROSCoverFINAL; 051506_ArtPlan1; 051506_ArtPlan2; ROArtPlanFINAL_Pt2

COMMITTEE RECOMMENDATION  (Cllrs. Chen, McNulty, Steves opposed)

(1)

That the Oval Art Plan be endorsed as the guiding plan for art opportunities in the Oval  site;

(2)

That the use of the plan be endorsed as a guideline for the Olympic Gateway Neighbourhood;

(3)

That the funding for the 2006 and 2007 projects be brought forward as part of the 2005 surplus appropriation report in the amount of $1,746,250.00;

(4)

That subsequent years funding be addressed through a combination of the sponsorship strategy and the five year capital plan process;

(5)

That staff work with VANOC to identify opportunities to collaborate; and

(6)

That staff identify sponsorship opportunities to be included in the overall Oval sponsorship strategy.

260

19.

RICHMOND OLYMPIC OVAL – CHANGE IN SCOPE OF ARCHITECTURAL SERVICES

(Report:  May 5/06, File No.:   03-1000-20-2649P; xr 06-2052-50-01) (REDMS No. 1873266)

COMMITTEE RECOMMENDATION

That the scope of the architectural services be modified to include accelerating seven tender packages with the cost of this effort to remain within the cost plan of $17.3 million for architectural services and the project budget of $178 million.

PLANNING COMMITTEE –

Councillor Harold Steves, Chair

263

20.

RICHMOND STATE OF THE ENVIRONMENT (SOE): 2005 UPDATE REPORT

( Report:  May 1, 2006, File No.: 08-4425-07-01 ) (REDMS No. 1825225)

COMMITTEE RECOMMENDATION

(1)

That the Richmond State of the Environment (SOE): 2005 Update Report (attached to the report, dated April 28, 2006, from the Manager, Policy Planning), be endorsed;

(2)

That staff continue working on the SOE Implementation Program, as outlined in the Policy Planning Manager’s report dated May 1, 2006.

PUBLIC WORKS & TRANSPORTATION COMMITTEE –

Councillor Linda Barnes, Chair

386

21.

ANNUAL BIKE MONTH AND COMMUTER CHALLENGE – JUNE 2006

(Report:  Apr. 10/06, File No.:  10-6460-01/2006-Vol 01) (REDMS No. 1803750)

COMMITTEE RECOMMENDATION

(1)

That the overall objectives of the Bike Month 2006 campaign, (as outlined in the report dated April 10^th, 2006, from the Acting Director, Transportation), be endorsed.

(2)

That the City of Richmond participate in various regional and local activities during the Bike Month 2006 campaign by registering in the annual Commuter Challenge to encourage cycling as a sustainable form of transportation and reduce the use of single occupant vehicles.

(3)

That staff co-ordinate the undertaking of the proposed activities related to Richmond with various campaign participants and other municipalities in the region (as outlined in the report dated April 10^th, 2006, from the Acting Director, Transportation) and forward all information on event activities to the Richmond School Board for their information.

393

22.

COMMENTS ON GVTA’S “REGIONAL TRANSPORTATION IMPLICATIONS OF THE PROVINCIAL GATEWAY PROGRAM” REPORT

(Report:  Apr. 25/06, File No.:  01-0154-01/2006 – Vol 01) (REDMS No. 1813342, 1890506)

COMMITTEE RECOMMENDATION

(1)

That City Council reaffirm its past resolution regarding the twinning of the Port Mann Bridge that the enhancement of the movement of commercial, transit and high occupancy vehicles be the primary objective of the project and advise TransLink that this primary objective should also be applied to the other projects in the Gateway Program.

(2)

That TransLink be advised that the City supports in principle, the recommendations of the TransLink staff report entitled “Regional Transportation Implications of the Provincial Gateway Program” and that the following principles be incorporated in the development and execution of the Gateway Program:

(a)

the effective integration of regional transportation improvements, including rapid transit improvements,  into the elements of the Gateway Program, as recommended by GVTA staff, is essential to maximize the efficiency of the transportation network;

(b)

transportation demand measures should be employed to ensure that the expanded roadway capacity for goods movement, high occupancy vehicles, cycling and transit does not become overwhelmed with single occupancy automobile traffic;

(c)

funding from the Gateway Program budget for expenditures on Major Road Network (MRN), transit and cycling infrastructure that is directly impacted by the Gateway Program should also include municipally-owned roadways outside the MRN;

(d)

any transport pricing policy must be equitable across the region and applied concurrent with significant transportation infrastructure improvements, and all affected municipalities must be involved in its development;

(e)

any local road improvements required to support the elements of the Gateway Program as well as any future expanded rail and marine transportation for inter-provincial goods movement be jointly explored, pursued and implemented by all levels of government; and

(f)

full co-ordination and collaboration between the GVRD and municipalities is critical in the development and implementation of strategies to address any land use impacts of the Gateway Program that are contrary to the LRSP.

(3)

That a copy of this report be forwarded to TransLink staff for inclusion in their report back to the TransLink Board.

PUBLIC ANNOUNCEMENTS AND EVENTS

NEW BUSINESS

BYLAWS FOR ADOPTION

417

River Road Closure Bylaw No. 7975

Opposed at 1^st/2^nd/3^rd Readings – None.

419

NOTE:

Correspondence received from the following, on the above matter (received in response to statutory advertising):

(a)

Janice Chan;

(b)

Beatrice Gill, a resident of the Dover area;

(c)

Marion Smith, 6580 Mayflower Drive;

(d)

Colin Norman, a resident of Dover Crescent;

(e)

Gary Winkelman, 5891 Gibbons Drive; and

(f)

John Watt.

425

Officer and General Manager Bylaw No. 8062

Opposed at 1^st/2^nd/3^rd Readings – Cllr. Chen, Dang, McNulty and Steves.

DEVELOPMENT PERMIT PANEL

430

23.

RECOMMENDATION

(1)

That the minutes and the Chair’s report for the Development Permit Panel meeting held on Wednesday, May 10th, 2006, be received for information.

(2)

That the recommendations of the Panel to authorize the issuance of Development Permits for properties at:

(a)

7360 Elmbridge Way (DP 05-293524); and

(b)

6080 River Road (DP 06-332699),

be endorsed, and the Permits so issued.

ADJOURNMENT