Time:

7:00 p.m.

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Linda Barnes
Councillor Derek Dang
Councillor Evelina Halsey-Brandt
Councillor Sue Halsey-Brandt
Councillor Rob Howard
Councillor Kiichi Kumagai
Councillor Bill McNulty
Councillor Harold Steves

Director, City Clerk’s Office – David Weber

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R05/19-1

1.

It was moved and seconded

That the minutes of the Regular Council Meeting held on Monday, October 24^th, 2005, be adopted as circulated, and that the GVRD “Board in Brief” dated September 23rd, 2005, be received for information.

CARRIED

AGENDA ADDITIONS & DELETIONS

R05/19-2

It was moved and seconded

That the report and recommendations regarding the Trade & Exhibition Centre be added to the open Council Agenda as an additional item.

CARRIED

PRESENTATION

Joyce Gwillam, President, Insights Vancouver, and the Manager, People & Organization Development, Rick Thomas, presented to Mayor Brodie on behalf of Council, the inaugural ‘Practical Insights 2005 Award of Excellence’, which has been awarded to the City and Richmond Corporate University for Excellence in Solution Development & Implementation & Exemplifying Collaboration, Community and Spirit.

(File No.:  05-1850-06; 05-1850-01 (Clerk’s)

COMMITTEE OF THE WHOLE

R05/19-3

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:04 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items –

Item No. 10 – Protection of Trees on Private Property

Mr. Doug Louth, of 4140 Dallyn Road, spoke in support of a strong comprehensive tree management bylaw.  A copy of Mr. Louth’s submission is on file in the City Clerk’s Office.

Ms. Carol Day, Seahurst Road, voiced her support for a tree management bylaw, and suggested that fines levied against developers who unnecessarily removed significant trees should reflect the true value of those trees which had been removed. 

Mr. Ralph Bashpal questioned how the regulations contained in the proposed tree bylaw would be enforced, and who would be responsible for this enforcement.

Mr. Gordon Kibble, 11171 Fourth Avenue, a member of the Advisory Committee on the Environment, and speaking for himself, voiced support for a significant tree bylaw and commented on the significant willow tree located on his property.

Mr. Peter Mitchell, 6271 Nanika Crescent, spoke in support of a tree bylaw, but questioned whether homeowners would be penalized for responsible stewardship of their properties, and at the same time, penalizing those developers who unnecessarily removed trees from development sites.  Mr. Mitchell indicated that the City needed a policy for smaller and diseased trees which need to be removed.

Mr. Mitchell also commented on the possible visit of the Zodiac and the Odyssey to the City (as referred to in the October 25^th, 2005 minutes of the Parks, Recreation & Cultural Services Committee), and the costs which could be incurred if these ships were to visit the City.

Item No. 6 – Display Of Religious Symbols At City Hall Policy

Ms. Annie McKitrick, spoke in support of the proposed change in policy on the placement of religious symbols at City Hall.  She questioned when the policy would come into effect and advice was given that implementation would be immediate.

Item No. 10 – Protection of Trees on Private Property

Mr. Mike Wolfe, of 9731 Odlin Road, spoke about the need for a tree bylaw in the City, and talked about the benefits of having such a bylaw.

Ms. Kay Hale, 7371 Bates Road, expressed support for a tree management bylaw, and made a number of suggestions on how to protect specific trees.  She asked that Council introduce an ‘iron-clad’ bylaw which would not allow property owners to remove trees ‘as they see fit’.

Item No. 12 – Draft Framework – Outdoor Sports Field Strategy

Ms. Hale urged Council to obtain outside views and comments, such as holding a contest among Richmond residents, to determine the future of the Garden City property.

Item No. 10 – Protection of Trees on Private Property

Mr. Pat Young spoke about the removal of trees from public property, and spoke in support of the proposed tree bylaw.

R05/19-4

4.

It was moved and seconded

That Committee rise and report (7:46 p.m.).

CARRIED

REGULAR (CLOSED) COUNCIL

4A.

RICHMOND TRADE AND EXHIBITION CENTRE

(Report:  Nov. 7/05, File No.:   08-4105-10-04) (REDMS No. 1688925)

R05/19-5

It was moved and seconded

That the following recommendations be forwarded to the first open meeting of the General Purposes Committee in December, 2005:

“That Tourism Richmond be advised that the City will support the development of the Trade and Exhibition Centre Project at the Garden City (DFO Lands) site subject to the following:

(1)

That a business plan be requested from the proponent that includes a complete financial evaluation of both the construction and operation of a Trade and Exhibition Centre at an affordable and feasible scale, including all confirmed sources of funding, and based on the most efficient use of the allocated lands that seeks to minimize the footprint for both the building and all its directly associated amenities—including and especially parking;

(2)

That in the detailed business plan options for paid parking be considered in association with a partner that can support the capital construction costs of a tiered parking system so as to guarantee the parking footprint will remain minimal; and further that a parking footprint that extends significantly beyond 10 per cent of the DFO lands will be considered if it is shared and supports adjoining public uses;

(3)

That the proponent work closely with staff to review any and all private sector involvement in order to ensure compliance with the Purchase and Sales Agreements for the DFO properties, given that commercial activities not directly related to the Trade and Exhibition functions will not be permitted; and

(4)

That a timeline be assigned to the completion of this detailed planning phase, whereby a report can be brought to City Council by May 31, 2006.”

The question on Resolution No. R05/19-5 was not called, as staff were requested to provide an information report to the General Purposes Committee meeting, to clarify that Tourism Richmond would be responsible for the financing of the proposed facility, and that the City would not be making any financial contributions to the project.  Staff were also requested to comment on the contents of Cllr. Steve’s report (circulated to all members of Council at this meeting) at the General Purposes Committee meeting.

The question on Resolution No. R05/19-5 was then called, and it was CARRIED.

GENERAL PURPOSES COMMITTEE –
Mayor Malcolm D. Brodie, Chair

R05/19-6

5.

It was moved and seconded

That the minutes of the General Purposes Committee meeting held on Monday, November 7^th, 2005, be received for information.

CARRIED

6.

DISPLAY OF RELIGIOUS SYMBOLS AT CITY HALL POLICY

(Report:  Oct. 28/05, File No.:  11-7400-00/Vol 01) (REDMS No. 1678488, 1697121, 1695327, 113102, 1678378, 222575)

R05/19-7

It was moved and seconded

That:

(1)

Policy 2013, “Religious Symbols – Site for Placement” (Attachment 2 to the report dated October 28^th, 2005, from the Manager, Policy Planning), be rescinded, and

(2)

The proposed policy “Placement of Religious Symbols at City Hall” (Attachment 3 to the report dated October 28^th, 2005, from the Manager, Policy Planning), be adopted, as amended by the Committee:

(a)

to exclude the Council Chambers and the Anderson Room from the list of potential display locations;

(b)

to amend Part 2 of the proposed policy to insert the words “widely embraced by the community” after the words “religious symbols”;

(c)

to insert a clause in the policy which indicated that the displays would not exceed one month in duration; and

(d)

to insert into the policy, the table of examples of possible religious symbols (as provided in the dated October 28^th, 2005, from the Manager, Policy Planning).

(3)

That staff undertake a review of the effectiveness of the “Placement of Religious Symbols at City Hall” Policy in six months’ time.

(4)

That staff consult with the Intercultural Advisory Committee as to how to include all religious groups in the City within the framework of the new policy.

The question on Resolution No. R05/19-7 was not called, as the request was made that Parts (2)(b) and (4) be dealt with separately.

The question on Parts (1), (2)(a), (2)(c) and (2)(d), and (3) of Resolution No. R05/19-7 was called, and it was CARRIED with Cllr. Barnes opposed.

The question on Part (2)(b) of Resolution No. R05/19-7 was called, and it was CARRIED with Cllrs. Barnes and E. Halsey-Brandt opposed.

The question on Part (4) of Resolution No. R05/19-7 was called, and it was CARRIED.

7.

HERITAGE HOUSE – 7011 ASH STREET

(Report:  Nov. 1/05, File No.: 06-2025-20-012) (REDMS No. 1674290)

R05/19-8

It was moved and seconded

That staff implement option one (as detailed in the report dated November 1^st, 2005 from the Director, Parks & Public Works Operations) for the relocation of the Heritage House at 7011 Ash Street to Garden City Community Park for use as a caretaker’s residence.

CARRIED

8.

(Report:  Oct. 17/05, File No.:  12-8060-20-7990) (REDMS No. 1644101, 1680594)

R05/19-9

It was moved and seconded

That Public Health Protection Bylaw No. 6989, Amendment Bylaw No. 7990, relating to noise exemptions, be introduced and given first, second and third readings.

CARRIED

PARKS, RECREATION AND CULTURAL SERVICES COMMITTEE –
Councillor Harold Steves, Chair

R05/19-10

9.

It was moved and seconded

That the minutes  of the Parks, Recreation and Cultural Services Committee meeting held on Tuesday, October 25^th, 2005, be received for information.

CARRIED

10.

PROTECTION OF TREES ON PRIVATE PROPERTY

(Report:  Oct. 27/05; File No.:  6550-04)  (REDMS No. 1687704, 1637381, 1555986)

R05/19-11

It was moved and seconded

(1)

That Option 3 (as stated in the report dated August 24^th, 2005, from the Manager, Building Approvals, and the Acting Director of Development, entitled “Significant Trees on Private Property Management Program and Bylaw”, be adopted; on the condition that the following four principles would be incorporated into the proposed bylaw:

(a)

The provision of replacement planting for the removal of significant trees;

(b)

Minimizing the unnecessary removal of significant trees;

(c)

Reducing the cutting or wilful damaging of significant trees; and

(d)

Making it illegal to cut a tree prior to development application.

(2)

That staff prepare an additional level request for Council consideration for up to $250,000 to support this program.

The question on Resolution No. R05/19-11 was not called, as the following amendment  was introduced:

R05/19-12

It was moved and seconded

(1)

That Resolution No. R05/19-11 be amended by adding the following as Part (2),

“That $40,000 in funding from the Council Contingency account be provided to develop the proposed tree bylaw, and”; and

(2)

That the existing Part (2) be renumbered to Part (3). 

CARRIED

The question on Resolution No. R05/19-11, as amended by Resolution No. R05/19-12, was called, and it was CARRIED.

11.

DISPOSITION OF CONTRIBUTION REQUIREMENT FROM LONDON LANE DEVELOPMENT CORPORATION

(Report:  October 12^th, 2005, File No.:06-2345-01, 08-4060-05-01; xr: SA 04-265597)
(REDMS No. 1678365)

R05/19-13

It was moved and seconded

(1)

That staff be authorized to allocate $75,000 from the London Lane Development Corporation’s contribution requirement in lieu of indoor amenity space to the construction of the Steveston Water Park in 2006; and

(2)

That the remainder of the funds, $96,000, be directed to trails and waterfront amenity improvements in the London Landing Steveston area.

CARRIED

12.

DRAFT FRAMEWORK - OUTDOOR SPORTS FIELD STRATEGY

(Report:  October 12^th, 2005, File No.:  11-7200-01) (REDMS No. 1678285, 1687712)

R05/19-14

It was moved and seconded

(1)

That the draft “Field Strategy - Strategic Goals, Objectives- Our Playbook for Action” and framework” (as detailed in the report dated October 12th, 2005, from the Director of Parks Operations), be endorsed and utilized for the development of the 2005-2015 Outdoor Field Sport Strategy.

(2)

That the draft “Field Strategy - Strategic Goals, Objectives- Our Playbook for Action” and framework” (as detailed in the report dated October 12th, 2005, from the Director of Parks Operations), be forwarded to the Sports Council for input.

(3)

That the following be referred to the General Purposes Committee for discussion:

“That all acquisition of lands at Garden City Road be used for Parks and Recreation purposes only.”

Prior to the question being called on Resolution No. R05/19-14, staff were requested to provide a report, within the parameters of the Memorandum of Understanding, to the General Purposes Committee as to the potential uses for the Garden City lands.

The question on Resolution No. R05/19-14, was then called, and it was CARRIED.

PLANNING COMMITTEE –
Councillor Bill McNulty, Chair

R05/19-15

13.

It was moved and seconded

That the minutes of the Planning Committee meeting held on Tuesday, November 8^th, 2005, be received for information.

CARRIED

14.

SINGLE-FAMILY LOT SIZE POLICY FOR 5414 FOR A PORTION OF THE SOUTH SIDE OF FRANCIS ROAD BETWEEN NO. 2 ROAD AND RAILWAY AVENUE IN SECTION 25-4-7

APPLICATION FOR REZONING - MANJIT SINGH MOORE

(RZ 04-274895 - Report:  Oct. 24/05, File No.:  12-8060-20-7987) (REDMS No. 1678266, 1663586, 1658097, 1678544, 1678214, 1678235, 1697172)

R05/19-16

It was moved and seconded

That the following recommendations be forwarded to Public Hearing:

(1)

That Single Family Lot Size Policy 5414 in Section 25-4-7, adopted by Council on August 28, 1989 be amended to:

(a)

Only permit 5400 Francis Road to rezone to Single-Family Housing District, Subdivision Area K (R1/K);

(b)

That the existing Single-Family Housing District, Subdivision Area C (R1/C) zoning restriction be reconfirmed for all other lots; and

(c)

That multiple-family residential development specifically be not permitted.

(2)

That Bylaw No. 7987, for the rezoning of 5400 Francis Road from "Single-Family Housing District, Subdivision Area E (R1/E)" to "Single-Family Housing District, Subdivision Area K (R1/K)", be introduced and given first reading.

(3)

That the applicant’s contribution for affordable housing for the application at 5400 Francis Road be held in trust until the new contribution for amenities policy has been approved, and that a refund be given if the new contribution was lower than those currently applied.

(Cllr. Kumagai left the meeting – 9:41 p.m.)

CARRIED

(Cllr. Kumagai returned to the meeting – 9:43 p.m.)

15.

SINGLE-FAMILY LOT SIZE POLICY FOR 5428 FOR THE SOUTH SIDE OF FRANCIS ROAD BETWEEN NO. 2 ROAD AND GILBERT ROAD IN SECTION 30-4-6 

APPLICATION FOR REZONING - JASDEEP UPPAL

(RZ 273560 - Report:  Oct. 25/05, File No.:  12-8060-20-7991) (REDMS No. 1679854, 280028, 1679854, 1658092, 1657890, 1681040, 1679761, 1679834, 1697173)

R05/19-17

It was moved and seconded

That the following recommendations be forwarded to Public Hearing:

(1)

That Single Family Lot Size Policy 5428 in Section 30-4-6, adopted by Council on December 18, 1989 be amended to:

(a)

Remove all lots fronting onto Gilbert Road and No. 2 Road;

(b)

Restrict all properties fronting Francis Road to Single-Family Housing District Subdivision Area C (R1/C) unless there is a constructed lane access, then subdivisions may be permitted to Single-Family Housing District R1-0.6, except that 6680 Francis Road may be permitted to subdivide to Single-Family Housing District Subdivision K (R1/K) without the requirement for a lane access; and

(c)

That the existing Single-Family Housing District, Subdivision Area B (R1/B) zoning restriction be reconfirmed for all other lots.

(2)

That Bylaw No. 7991, for the rezoning of 6680 Francis Road from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Single-Family Housing District Subdivision Area K (R1/K)”, be introduced and given first reading.

(3)

That the applicant’s contribution for affordable housing for the application at 6680 Francis Road, be held in trust, until the new contribution for amenities policy has been approved, and that a refund be given if the new contribution was lower than those currently applied.

CARRIED

16.

APPLICATION FOR REZONING - MEI L’AN LI

(RZ 03-236490 - Report:  Oct. 25/05, File No.:  12-8060-20-7905) (REDMS No. 1686895, 1665600, 1424315, 1687230, 1697176)

R05/19-18

It was moved and seconded

(1)

That Bylaw No. 7905, for the rezoning of 4680 Blundell Road from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Single-Family Housing District, Subdivision Area K (R1/K)”, be introduced and given first reading.

(2)

That the applicant’s contribution for affordable housing for the application at 4680 Blundell Road, be held in trust, until the new contribution for amenities policy has been approved, and that a refund be given if the new contribution was lower than those currently applied.

CARRIED

17.

APPLICATIONS FOR REZONING

(A)

SUNGRAND DEVELOPMENT LTD.

(RZ 04-272331 - Report:  October 3, 2005, File No.:  12-8060-20-7977) (REDMS No. 1324709, 1324616, 1656311, 1673551, 1324493, 1324709)

(B)

(RZ 05-309798 - Report:  October 3^rd, 2005, File No.:  12-8060-20-7981) (REDMS No. 1670940, 1670965, 1670971, 1094879)

(C)

GURMEJ BAINS

(RZ 05-309343 - Report:  October 20^th, 2005, File No.:  12-8060-20-7982) (REDMS No. 1670979, 1671067, 1671054, 1671060, 280602)

R05/19-19

It was moved and seconded

That the following bylaws each be introduced and given first reading:

(1)

Bylaw No. 7977, for the rezoning of 11651 / 11671 / 11691 / 11711 Steveston Hwy. from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Townhouse District (R2-0.6)”;

(2)

Bylaw No. 7981, for the rezoning of 8520 Pigott Road from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Single-Family Housing District, Subdivision Area B (R1/B)”; and

(3)

Bylaw No. 7982, for the rezoning of 11800/11820 Montego Street from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Single-Family Housing District, Subdivision Area B (R1/B)”.

CARRIED

COUNCILLOR EVELINA HALSEY-BRANDT

18.

RELEASE OF IN-CAMERA REPORTS AND RESOLUTIONS

(Report:  Nov. 9/05, File No.:  01-0250-01)  (REDMS No. 1697241)

R05/19-20

It was moved and seconded

WHEREAS the only process in place for the release of In-Camera (closed) reports and decisions by Council is by Council resolution or a formal Freedom of Information request.

THEREFORE BE IT RESOLVED that the Director, City Clerk’s Office prepare a policy for the consistent and timely release of all In-Camera items once the need for secrecy is no longer applicable.

CARRIED

BYLAWS FOR ADOPTION

R05/19-21

It was moved and seconded

That the following bylaws be adopted:

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7878
(7751 Acheson Road, RZ 04-273797)

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7900
(10760/10780 Cambie Road, RZ 04-277643)

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7912
(6111, 6225, and 6233 London Road, RZ 03-246394)

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7923
(6331 and 6351 Comstock Road, RZ 04-279231)

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7970
(9691 No. 1 Road, RZ 05-306447)

Development Application Fees Bylaw No. 7984

CARRIED

DEVELOPMENT PERMIT PANEL

R05/19-22

19.

It was moved and seconded

(1)

That the minutes of the Development Permit Panel meeting held on October 26th, 2005 and the Chair’s report for the Development Permit Panel meetings held on October 26th, 2005 and on September 14^th, 2005, be received for information.

(2)

That the recommendations of the Panel to authorize the issuance of Development Permits for the properties at:

(a)

8280 Lansdowne Road (DP 05-297766);

(b)

11511 Steveston Highway (DP 04-278285);

(c)

7751 Acheson Road (DP 05-298114),

be endorsed, and the Permits so issued.

CARRIED

ADJOURNMENT

R05/19-23

It was moved and seconded

That the meeting adjourn (9:47 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular Meeting of the Council of the City of Richmond held on Monday, November 14^th, 2005.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (David Weber)