April 24, 2019 - Minutes

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City of Richmond Meeting Minutes


Parks, Recreation and Cultural Services Committee


Wednesday, April 24, 2019


Anderson Room
Richmond City Hall


Councillor Harold Steves, Chair
Councillor Bill McNulty
Councillor Linda McPhail
Councillor Michael Wolfe


Councillor Chak Au

Also Present:

Councillor Carol Day – entered at 4:01 p.m.

Call to Order:

The Chair called the meeting to order at 4:00 p.m.






It was moved and seconded



That the minutes of the meeting of the Parks, Recreation and Cultural Services Committee held on March 26, 2019, be adopted as circulated.









May 28, 2019, (tentative date) at 4:00 p.m. in the Anderson Room






It was moved and seconded



That Item No. 3, “Proposed Tidally Influenced Terra Nova Slough Update” be deferred to the next Parks, Recreation and Cultural Services Committee meeting.









Arts Services Year in Review 2018
(File Ref. No. 11-7000-01) (REDMS No. 6156917 v. 2)



A brief video providing an overview and highlights of the Arts Services year in review for 2018 was presented to Committee (copy on file, City Clerk’s Office).



Councillor Carol Day entered the meeting (4:01 p.m.).



Discussion took place on (i) presenting the video at the next Council meeting (ii) Door’s Open, and (iii) posting the Arts Services Year in Review 2018 report on the City’s website.  



In response to queries from Committee, Liesl G. Jauk, Manager Arts Services remarked that summer activities and workshops offered at Branscombe House by the artist-in-residence will be listed online and the Art Truck program has been in operation since 2011.   



It was moved and seconded



That the Arts Services Year in Review 2018 as presented in the staff report titled, “Arts Services Year in Review 2018,” dated March 29, 2019, from the Director, Arts, Culture and Heritage Services, be circulated to the Community Partners and Funders for their information.






Draft Richmond Arts Strategy 2019-2024
(File Ref. No. 11-7000-01) (REDMS No. 6158128; 6160962)



With the aid of a PowerPoint presentation (attached to and forming part of these minutes as  Schedule 1), Ms. Jauk reviewed the draft Richmond arts strategy 2019-2024 and provided the following additional comments:




the Richmond Arts Strategy 2012-2017 has reached the end of its intended life and a new Arts Strategy is necessary to align with current community needs and build on successes and lessons learned;




this draft strategy was developed with, by and for the community;  




the Arts Strategy Task Group comprised of Richmond-based arts and culture stakeholders, City staff and a diverse selection of community members from a range of sectors, cultural backgrounds and age groups provided support, direction and feedback and serve as community champions to promote public involvement in the planning process and act as a sounding board;




staff took a proactive approach to involving those typically under-represented in planning processes such as youth, Chinese-speakers and the Indigenous community; and




in open-ended question asking people what they think makes Richmond’s Arts scene unique, top points of pride were Richmond’s Public Art, its Cultural Diversity and Natural Beauty, particularly coupled with the cultural heritage of Steveston.



In response to questions from Committee, Ms. Jauk remarked that (i) identifying short, medium and long term goals will be part of the implementation framework, (ii) the strategic directions and objectives are part of building leadership in the community and staff will utilize past experiences for ways to improve and staff will be presenting to the School District,  (iii) work has begun on the cultural facilities needs assessment with completion anticipated over the summer for presentation to Council in the fall, (iv) often opportunities for cultural amenity spaces from new developments are ad hoc and staff are reviewing space needs criteria and general guidelines for future developer contribution opportunities for cultural amenity space, and (v) the dedicated affordable artist housing units are owned and operated by the developer there are specific criteria that need to be met to rent.



Discussion ensued regarding utilizing developer contributions and the rental of display space for artists in city facilities and in reply to queries, Ms. Jauk advised that artists who display their work at Minoru receive greatly subsidized rates and there is no cost for showcasing in any public space.  



In response to additional questions from Committee, Ms. Jauk further noted that all materials regarding the Draft Strategy have been made available to the public and staff have already received a lot of feedback. Ms. Jauk further advised that the task group was comprised of members from a variety of groups and backgrounds including youth representation and staff will be presenting the draft strategy to the Richmond School District to speak on more specific ways to involve youth.



It was moved and seconded




That the Draft Richmond Arts Strategy 2019-2024, included as Attachment 1 of the staff report titled “Draft Richmond Arts Strategy 2019-2024,” dated April 2, 2019, from the Director, Arts, Culture and Heritage Services, be adopted for the purpose of seeking stakeholder and public feedback on the strategy; and




That the Final Richmond Arts Strategy 2019-2024, including the results of the stakeholder and public feedback, be reported back to the Parks, Recreation and Cultural Services Committee.






Proposed Tidally Influenced Terra Nova Slough Update
(File Ref. No. 06-2345-20-TNOV4) (REDMS No. 6160886 v. 10; 5621988)



Please see Page 1 of these minutes for action on this item.



Update on Community Recreation Programs and Services 2018
(File Ref. No. 11-7000-01) (REDMS No. 6151724 v. 41)



David Ince, Manager, Community Recreation Services provided an overview on the community recreation programs and services 2018 update, noting that services offered were in collaboration with community associations and societies.



In reply to queries from Committee, Mr. Ince remarked that (i) the East Richmond Community Association will be looking at program development in the Bridgeport area, (ii) the number of volunteer hours noted in the staff report are based on self-reporting, and (iii) the recreation fee subsidy program allows those between the ages of 55 and 65 who no longer qualify for seniors facility passes to still benefit from a cost savings and that staff anticipate that the same amount of opportunities are provided for those who qualify for a subsidy.



It was moved and seconded



That the staff report titled “Update on Community Recreation Programs and Services 2018,” dated April 5, 2019, from the Director, Recreation and Sport Services be received for information.






London farm master plan
(File Ref. No.) (REDMS No.)



The Chair spoke to a referral regarding a Master Plan for the London Heritage Farm and discussion took place on site orientation and building locations.



As a result of the discussion, the following referral motion was introduced:



It was moved and seconded



That staff update the London Farm Master Plan and investigate the cost, and potential, of reconstructing a timber barn, similar to the barn re-constructed, with a barn raising event, in Ladner by Delta Municipality.









Committee offered congratulations to Jane Fernyhough, Director, Arts, Culture and Heritage Services on her retirement and recognized and commended her for her 39 years of service to the City.   






It was moved and seconded



That the meeting adjourn (4:47 p.m.).





Certified a true and correct copy of the Minutes of the meeting of the Parks, Recreation and Cultural Services Committee of the Council of the City of Richmond held on Wednesday, April 24, 2019.



Councillor Harold Steves

Amanda Welby
Legislative Services Coordinator