October 28, 2019 - Minutes

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Chak Au
Councillor Carol Day
Councillor Kelly Greene
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Linda McPhail
Councillor Harold Steves
Councillor Michael Wolfe

Corporate Officer – Claudia Jesson

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R19/17-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council meeting held on October 15, 2019, be adopted as circulated;

(2)

the minutes of the Regular Council meeting for Public Hearings held on October 21, 2019, be adopted as circulated; and

(3)

the Metro Vancouver ‘Board in Brief’ dated October 4, 2019, be received for information.

CARRIED

PRESENTATIONS

(1)

Dale Littlejohn, Executive Director, Community Energy Association, presented the UBCM Award for Excellence Electric Vehicle Parking Requirements.

(2)

Alen Postolka, Manager, District Energy, presented the award from the American Association of Engineers for the 2019 Energy Project of the Year for Alexandra District Energy.

(3)

Chris Duggan, Program Manager, Child Care, presented the UBCM Community Excellence Award for Child Care Needs Assessment and Strategy.

COMMITTEE OF THE WHOLE

R19/17-2

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:12 p.m.).

CARRIED

3.

Delegation from the floor on Agenda items

Item No. 18 – Youth City Council

Annie Lai, Richmond resident, spoke about the proposed Youth Civic Engagement Program, and noted that she would like (i) a mock council meeting to take place to allow participants to apply their learning, (ii) a final project to address issues discussed and presented to Council, (iii) a mentorship program where participants can meet with Council members, (iv) groups of 9-10 to ensure ample participation time, and (v) the age group to be 16-23 years old.

In reply to queries from Council, Ms. Lai advised that (i) various discussion topics would be considered, (ii) the mentorship program would allow participants to meet Council members and learn from their perspective on various issues, (iii) a mock council meeting would take place in the Council Chambers, and (iv) a relationship between the Richmond School Board and the City would be beneficial.

R19/17-3

4.

It was moved and seconded

That Committee rise and report (7:25 p.m.).

CARRIED

CONSENT AGENDA

R19/17-4

5.

It was moved and seconded

That Items No. 7 through No. 17 be adopted by general consent.

CARRIED

Council requested a staff memorandum in relation to Item No. 10, regarding sustainability and environmental guidelines in the City’s Purchasing Policy.

6.

COMMITTEE MINUTES

That the minutes of:

(1)

the Community Safety Committee meeting held on October 16, 2019;

(2)

the Special General Purposes Committee meeting held on October 15, 2019;

(3)

the General Purposes Committee meeting held on October 21, 2019;

(4)

the Planning Committee meeting held on October 22, 2019; and

(5)

the Public Works and Transportation Committee meeting held on October 23, 2019;

be received for information.

ADOPTED ON CONSENT

7.

HOUSEKEEPING AMENDMENTS FOR TRAFFIC BYLAW NO. 5870; PARKING (OFF-STREET) REGULATION BYLAW NO. 7403; NOTICE OF BYLAW VIOLATION DISPUTE ADJUDICATION BYLAW NO. 8122; AND CONSOLIDATED FEES BYLAW NO. 8636 
(File Ref. No. 12-8060-20-10023/10024/10025/10026) (REDMS No. 6155988; 6256761; 6256794; 6256673; 6256668)

That the following bylaws are introduced and given first, second and third readings:

(1)

Traffic Bylaw No. 5870, Amendment Bylaw No. 10023;

(2)

Parking (Off-Street) Regulation Bylaw No. 7403, Amendment Bylaw No. 10024;

(3)

Notice of Bylaw Violation Dispute Adjudication Bylaw No. 8122, Amendment Bylaw No. 10025; and

(4)

Consolidated Fees Bylaw No. 8636, Amendment Bylaw No. 10026.

ADOPTED ON CONSENT

8.

AWARD  OF CONTRACT 6334Q - SUPPLY AND DELIVERY OF BOOTS AND ACCESSORIES FOR RICHMOND FIRE-RESCUE 
(File Ref. No. 03-1000-20-6334Q) (REDMS No. 6301150 v.5)

(1)

That Contract 6334Q - Supply and Delivery of Boots and Accessories for an initial three year term be awarded to Associated Fire Safety Group for the estimated average annual amount of $150,000.00, with an option to renew for two further one year terms, for an estimated total contract value of $750,000.00 over the five year term; and

(2)

That the Chief Administrative Officer and the General Manager of Community Safety be authorized to execute the Contract 6334Q as outlined in the staff report titled “Award of Contract 6334Q – Supply and Delivery of Boots and Accessories for Richmond Fire-Rescue”, dated September 16, 2019, from the Fire Chief.

ADOPTED ON CONSENT

9.

ROYAL CANADIAN MARINE SEARCH AND RESCUE FUNDING REQUEST 
(File Ref. No)

That a letter of support for Royal Canadian Marine Search and Rescue’s funding request for new equipment to the Vancouver Airport Authority be endorsed.

ADOPTED ON CONSENT

10.

Award of Contract 6430P – Provision For Managed Print Services 
(File Ref. No. 03-1000-20-6430P) (REDMS No. 6138283 v. 27)

(1)

That Contract 6430P–Provision for Managed Print Services, for a five (5) year contract with the option to extend for two additional one-year periods, be awarded to Xerox Canada Ltd., for the total amount of $840,527.85; and

(2)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to negotiate and execute a managed print services contract with Xerox Canada Ltd. on the terms and conditions of the contract as outlined in Contract 6430P–Provision for Managed Print Services.

ADOPTED ON CONSENT

11.

2020 POLLINATOR PARTNERSHIP INITIATIVES 
(File Ref. No. 10-6161-06; 10-6125-11-07) (REDMS No. 6236942 v. 11; 6308340)

That, as described in the report titled ‘2020 Pollinator Initiatives’ from the Manager, Environment, dated September 18, 2019:

(1)

staff collaborate with Border Free Bees to carry out the Richmond Nectar Trail Pilot Project;

(2)

staff inform Council in 2020 with information on the final route for the Nectar Trail route in Richmond; and

(3)

the City of Richmond pursues “Bat-Friendly Community” certification from the Community Bat Programs of BC.

ADOPTED ON CONSENT

12.

Final Regulations For New Cannabis Products: Edibles, Extracts and Topicals 
(File Ref. No. 09-5000-03-03) (REDMS No. 6222948 v. 4; 6105948)

(1)

That the report titled “Final Regulations for New Cannabis Products: Edibles, Extracts and Topicals,” dated September 23, 2019, from the General Manager, Community Safety, be received for information;

(2)

That staff examine the discrepancies of the penalties related to smoking offenses compared to vaping offenses, and report back; and

(3)

That staff examine signage requirements related to cannabis in public facilities, and report back.

ADOPTED ON CONSENT

13.

Application by Colliers International Consulting to Create the “Rental Tenure Residential and Religious Assembly (ZMU42) - St. Albans (City Centre)” Zone, and Rezone the Site at 8131 and 8151 Bennett Road from the "Single Detached (RS1/E)" Zone and the "Assembly (ASY)" Zone to the " Rental Tenure Residential and Religious Assembly (ZMU42) - St. Albans (City Centre)" Zone 
(File Ref. No. RZ 18-808220; 12-8060-20-10065) (REDMS No. 6210273; 1012887; 6226983)

That Richmond Zoning Bylaw 8500, Amendment Bylaw 10065 to create the “Rental Tenure Residential and Religious Assembly (ZMU42) - St. Albans (City Centre)” zone, and to rezone 8131 and 8151 Bennett Road from the “Single Detached (RS1/E)” zone and the “Assembly (ASY)” zone to the “Rental Tenure Residential and Religious Assembly (ZMU42) - St. Albans (City Centre)” zone, be introduced and given first reading.

ADOPTED ON CONSENT

14.

Proposed Amendments to Child Care Development Policy 4017 and Richmond Zoning Bylaw No. 8500 
(File Ref. No. 07-3070-00; 12-8060-20-10095; 01-0095-20-4017) (REDMS No. 6160957; 4731429; 6321236; 6323042)

(1)

That Richmond Zoning Bylaw No. 8500, Amendment Bylaw
No. 10095 be introduced and given first reading; and

(2)

That upon adoption of Richmond Zoning Bylaw No. 8500, Amendment 10095, the Child Care Development Policy 4017 be amended, as set out in Attachment 1 of the report dated October 7, 2019 from the Director, Community Social Development, titled “Proposed Amendments to the Child Care Development Policy 4017 and Richmond Zoning Bylaw No. 8500.”

ADOPTED ON CONSENT

15.

TRANSLINK 2020 COST-SHARE APPLICATIONS 
(File Ref. No. 01-0154-04) (REDMS No. 6248060 v. 6)

That as described in the report titled “TransLink 2020 Cost-Share Applications” dated August 26, 2019 from the Director, Transportation:

(a)

the Cambie Road Overpass project be endorsed;

(b)

the submission of road, pedestrian, bicycle and transit facility improvement projects as part of the TransLink 2020 cost-share programs be endorsed;

(c)

the information will be considered in the 2020 Capital Budget process; and

(d)

the Chief Administrative Officer and General Manager, Planning and Development be authorized to execute the successful funding agreements.

ADOPTED ON CONSENT

16.

AWARD OF CONTRACT 6509P – MATTRESS AND UPHOLSTERED FURNITURE RECYCLING SERVICES 
(File Ref. No. 03-1000-20-6509P) (REDMS No. 6285538 v. 7)

That Contract 6509P – Mattress and Upholstered Furniture Recycling Services be awarded to Canadian Mattress Recycling Inc. at an estimated total contract value of $1,029,185 over a maximum five-year term and the Chief Administrative Officer and General Manager, Engineering & Public Works be authorized to negotiate and execute a service contract with Canadian Mattress Recycling Inc. incorporating the key terms outlined in the staff report dated September 24, 2019.

ADOPTED ON CONSENT

17.

AWARD OF CONTRACT 6503P – EV CHARGING INFRASTRUCTURE AND MANAGEMENT PROVIDER 
(File Ref. No. 03-1000-20-6503P) (REDMS No. 6282527 v. 10)

That Contract 6503P – Electric Vehicle Charging Infrastructure and Management Provider be awarded to Forseeson Technology for a five-year term for an estimated total value of $1,506,322, and the Chief Administrative Officer and Acting General Manager, Engineering & Public Works be authorized to negotiate and execute a service contract with Forseeson Technology incorporating the key terms outlined in the staff report dated October 9, 2019.

ADOPTED ON CONSENT

CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

NON-CONSENT AGENDA ITEMS

GENERAL PURPOSES COMMITTEE

18.

Youth City Council 
(File Ref. No. 07-3425-01) (REDMS No. 6236478 v. 13; 6309027)

R19/17-5

It was moved and seconded

(1)

That the Youth Civic Engagement Program (Option 1) as described in the staff report titled “Youth City Council,” dated October 8, 2019, from the Director, Community Social Development be approved;

(2)

That staff consider establishing an annual conference for all program participants and explore collaboration opportunities such as mock Council meetings and visits with Council members; and

(3)

That the Youth Civic Engagement Program be reviewed in one year.

The question on the motion was not called as discussion took place with regard to (i) fine-tuning details of the program to reflect suggestions by the delegation, (ii) the age range that would be appropriate for the program, (iii) frequency of the sessions, and (iv) the number of participants in each group.

As a result of the discussion, the following amendment motion was introduced:

R19/17-6

It was moved and seconded

That recommendation 1 be amended to specify that program participants be limited to 15-23 years old.

CARRIED
Opposed: Cllr. McPhail

Discussion further ensued regarding making the mock Council Meeting component mandatory.

As a result of the discussion, the following amendment motion was introduced:

R19/17-7

It was moved and seconded

(1)

That recommendation 2 be amended by deleting the reference to mock Council meetings; and

(2)

That the following recommendation be added as Part (4):

That a component of each program be a mock Council meeting.

CARRIED

Discussion further ensued regarding referring the report back to staff to allow more feedback from the public on the proposed program.

As a result of the discussion, a referral motion to defer the matter to the next Council Meeting to provide more opportunities for the public to speak was introduced, but failed to receive a seconder.

The question on the main motion, which reads as follows:

(1)

That the Youth Civic Engagement Program (Option 1) as described in the staff report titled “Youth City Council,” dated October 8, 2019, from the Director, Community Social Development be approved and that program participants be limited to 15-23 years old;

(2)

That staff consider establishing an annual conference for all program participants and explore collaboration opportunities such as visits with Council members;

(3)

That the Youth Civic Engagement Program be reviewed in one year; and

(4)

That a component of each program be a mock Council meeting.

was then called and it was CARRIED with Cllr. Wolfe opposed.

PUBLIC ANNOUNCEMENTS

Mayor Brodie announced that the Early Childhood Development Hub at 3328 Carscallen Road will be named Sprouts Early Childhood Development Hub.

BYLAWS FOR ADOPTION

R19/17-8

It was moved and seconded

That the following bylaws be adopted:

Indemnification Bylaw No. 9911;

City Centre District Energy Utility Bylaw No. 9895, Amendment  Bylaw No. 10100;

Permissive Exemption (2020) Bylaw No. 10027.

CARRIED

R19/17-9

It was moved and seconded

That Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 9852 be adopted.

CARRIED
Opposed: Cllr. Greene

ADJOURNMENT

R19/17-10

It was moved and seconded

That the meeting adjourn (8:38 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular meeting of the Council of the City of Richmond held on Monday, October 28, 2019.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (Claudia Jesson)