October 23, 2019 - Minutes

Date:

Wednesday, October 23, 2019

Place:

Anderson Room
Richmond City Hall

Present:

Councillor Chak Au, Chair
Councillor Linda McPhail
Councillor Kelly Greene
Councillor Alexa Loo
Councillor Michael Wolfe

Also Present:

Councillor Carol Day
Councillor Harold Steves

Call to Order:

The Chair called the meeting to order at 4:00 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the Public Works and Transportation Committee held on September 18, 2019, be adopted as circulated.

CARRIED

AGENDA ADDITION

It was moved and seconded

That Soil Remediation Potential for the Richmond Go Kart Track be added to the agenda as Item No. 4A.

CARRIED

NEXT COMMITTEE MEETING DATE

November 20, 2019, (tentative date) at 4:00 p.m. in the Anderson Room

PLANNING AND DEVELOPMENT DIVISION

1.

TransLink 2020 Cost-Share Applications
(File Ref. No. 01-0154-04) (REDMS No. 6248060 v. 6) 

In response to queries from Committee, staff advised that (i) the driveways along Steveston Highway that will impede the proposed multi-use pathway will be addressed once the project begins, (ii) the project north of Highway 99 will be included in the upcoming Capital Budget process, (iii) a request to increase transit from No. 5 Road and Cambie Road to Ironwood Mall can be forwarded to TransLink for consideration, (iv)  additional details can be provided regarding River Road and the potential for a bike lane, (v)  the Richmond Active Transportation Committee and HUB Cycling are regularly consulted on bicycle and transit facility improvement projects, (vi) expediting bus stop upgrades for accessibility can be made a priority with funding increased in the Capital Budget process, and (vii) the sidewalks at No. 5 Road and Cambie Road will be widened to accommodate a multi-use pathway.

It was moved and seconded

That as described in the report titled “TransLink 2020 Cost-Share Applications” dated August 26, 2019 from the Director, Transportation:

(a)

the Cambie Road Overpass project be endorsed;

(b)

the submission of road, pedestrian, bicycle and transit facility improvement projects as part of the TransLink 2020 cost-share programs be endorsed;

(c)

the information will be considered in the 2020 Capital Budget process; and

(d)

the Chief Administrative Officer and General Manager, Planning and Development be authorized to execute the successful funding agreements.

CARRIED

ENGINEERING AND PUBLIC WORKS DIVISION

2.

Award of Contract 6509P – Mattress and Upholstered Furniture Recycling Services
(File Ref. No. 10-6370-01) (REDMS No. 6285538 v. 7)

In response to queries by Committee, staff advised that (i) Canadian Mattress Recycling Inc. is located on Annacis Island, (ii) much of the stripping of furniture is done by hand; however, Canadian Mattress Recycling Inc. is expanding and exploring options to incorporate more machinery, (iii) any items received by the facility that is in excellent condition is donated to various organizations, (iv) the City has requested that the company provide a monthly statistics report of which items are recycled or donated, and (v) the City encourages residents to donate furniture in excellent condition to local organizations before bringing them to the City’s recycling depot.

It was moved and seconded

That Contract 6509P – Mattress and Upholstered Furniture Recycling Services be awarded to Canadian Mattress Recycling Inc. at an estimated total contract value of $1,029,185 over a maximum five-year term and the Chief Administrative Officer and General Manager, Engineering & Public Works be authorized to negotiate and execute a service contract with Canadian Mattress Recycling Inc. incorporating the key terms outlined in the staff report dated September 24, 2019.

CARRIED

3.

Award of Contract 6503P – EV Charging Infrastructure and Management Provider
(File Ref. No. 02-0780-01) (REDMS No. 6282527 v. 10)

In response to queries from Committee, staff advised that a future report with proposed bylaws and fees will be brought forward for Council’s consideration and the other bidders could not fulfill the full scope of services requested.

It was moved and seconded

That Contract 6503P – Electric Vehicle Charging Infrastructure and Management Provider be awarded to Forseeson Technology for a five-year term for an estimated total value of $1,506,322, and the Chief Administrative Officer and Acting General Manager, Engineering & Public Works be authorized to negotiate and execute a service contract with Forseeson Technology incorporating the key terms outlined in the staff report dated October 9, 2019.

CARRIED

4.

Proposed 2020 Paving Program
(File Ref. No.) (REDMS No. 6261681 v. 2)

In response to queries from Committee, staff advised that (i) through the Paving Management Program, a consultant inspects all sites to prioritize work; however, the City can request for demand work, and (ii) there are a number of projects, developments and capital works occurring on the east side of Westminster Highway and the Hamilton Community Centre, and (iii) staff are in direct communication with the school and community centre in Hamilton to ensure the safety of the residents.

It was moved and seconded

That the staff report titled, “Proposed 2020 Paving Program,” dated September 16, 2019, from the Acting Director, Engineering be received for information.

CARRIED

4A.

Soil remediation potential for richmond go kart track
(File Ref. No.)

Materials were distributed (attached to and forming part of these Minutes as Schedule 1) and discussion took place on the feasibility of combining the Richmond Go Kart Track with the City soil site and City road allowance in order to have an expanded soil remediation site.

As a result of the discussion, the following referral motion was introduced:

It was moved and seconded

That staff:

(1)

provide an update for potential uses for the Richmond Go Kart Track;

(2)

explore remediation options for the Richmond Go Kart Track; and

(3)

examine whether soil remediation can be considered as a use for the Richmond Go Kart Track;

and report back

CARRIED

5.

MANAGER’S REPORT

None.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:32 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the Public Works and Transportation Committee of the Council of the City of Richmond held on Wednesday, October 23, 2019.

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Councillor Chak Au
Chair

Stephanie Walrond
Legislative Services Coordinator