October 21, 2019 - Minutes

Date:

Monday, October 21, 2019

Place:

Anderson Room
Richmond City Hall

Present:

Mayor Malcolm D. Brodie, Chair
Councillor Chak Au
Councillor Carol Day
Councillor Kelly Greene
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Linda McPhail
Councillor Harold Steves 
Councillor Michael Wolfe

Call to Order:

The Chair called the meeting to order at 4:00 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the General Purposes Committee held on October 7, 2019, and the Special General Purposes Committee held on October 15, 2019 be adopted as circulated.

CARRIED

FINANCE AND CORPORATE SERVICES DIVISION

1.

Award of Contract 6430P–Provision For Managed Print Services 
(File Ref. No. 04-1300-01) (REDMS No. 6138283 v. 28)

It was moved and seconded

(1)

That Contract 6430P–Provision for Managed Print Services, for a five (5) year contract with the option to extend for two additional one-year periods, be awarded to Xerox Canada Ltd., for the total amount of $840,527.85; and

(2)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to negotiate and execute a managed print services contract with Xerox Canada Ltd. on the terms and conditions of the contract as outlined in Contract 6430P–Provision for Managed Print Services.

CARRIED

ENGINEERING AND PUBLIC WORKS DIVISION

2.

2020 Pollinator Partnership Initiatives 
(File Ref. No. 10-6161-06) (REDMS No. 6236942 v. 11)

Discussion ensued with regard to incorporating the initiatives with other City programs and promoting the preservation of bat habitat.

In reply to queries from Committee, staff noted that staff can examine potential programs that discourage use of the illegal bat market and that the partnership with Border Free Bees will have no financial impact to the City.

It was moved and seconded

That, as described in the report titled ‘2020 Pollinator Initiatives’ from the Manager, Environment, dated September 18, 2019:

(1)

staff collaborate with Border Free Bees to carry out the Richmond Nectar Trail Pilot Project;

(2)

staff inform Council in 2020 with information on the final route for the Nectar Trail route in Richmond; and

(3)

the City of Richmond pursues “Bat-Friendly Community” certification from the Community Bat Programs of BC.

CARRIED

COMMUNITY SAFETY DIVISION

3.

Final Regulations For New Cannabis Products: Edibles, Extracts and Topicals 
(File Ref. No. 09-5350-01) (REDMS No. 6222948 v. 4)

Discussion ensued with regard to (i) aligning of fines related to vaping with fines related to smoking, (ii) tracking medical incidents related to the consumption of cannabis products, (iii) collaborating with Vancouver Coastal Health on cannabis educational programs, and (iv) updating signage in public washrooms to discourage use of cannabis products.

In reply to queries from Committee, staff noted that staff can discuss fines related to cannabis offenses with the RCMP and odour-related complaints on the cultivation of cannabis are received by Metro Vancouver. Staff added that Metro Vancouver will be reviewing policies aimed at regulating odours related to cannabis production.

It was moved and seconded

(1)

That the report titled “Final Regulations for New Cannabis Products: Edibles, Extracts and Topicals,” dated September 23, 2019, from the General Manager, Community Safety, be received for information;

(2)

That staff examine the discrepancies of the penalties related to smoking offenses compared to vaping offenses, and report back; and

(3)

That staff examine signage requirements related to cannabis in public facilities, and report back.

CARRIED

COMMUNITY SERVICES DIVISION

4.

Youth City Council 
(File Ref. No. 07-3000-01) (REDMS No. 6236478 v. 13)

In reply to queries from Committee, staff noted that the proposed Youth Civic Engagement Program’s schedule would allow for participation of more youth,  have a shorter time commitment, and be more operationally manageable compared to the Youth Council option.

Discussion ensued with regard to existing community youth civic education programs and combining aspects of the Youth Council option with the proposed Youth Civic Engagement Program such as mock Council meetings and annual conferences.

It was moved and seconded

(1)

That the Youth Civic Engagement Program (Option 1) as described in the staff report titled “Youth City Council,” dated October 8, 2019, from the Director, Community Social Development be approved;

(2)

That staff consider establishing an annual conference for all program participants and explore collaboration opportunities such as mock Council meetings and visits with City Council members; and

(3)

That the Youth Civic Engagement Program be reviewed in one year.

The question on the motion was not called as discussion ensued with regard to (i) extending participation to younger-aged youth and young adults, (ii) maintaining participation and interest in the Program, and (iii) collaborating with local post-secondary institutions on development of youth civic programs.

The question on the motion was then called and it was CARRIED with Cllrs. Day, Greene and Wolfe opposed.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:45 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, October 21, 2019.

_________________________________

_________________________________

Mayor Malcolm D. Brodie
Chair

Evangel Biason
Legislative Services Coordinator