December 10, 2012 - Minutes

Time:

7:00 p.m.

Place:

Council Chambers

Richmond City Hall

Present:

Mayor Malcolm D. Brodie

Councillor Chak Au

Councillor Linda Barnes

Councillor Evelina Halsey-Brandt

Councillor Ken Johnston

Councillor Bill McNulty

Councillor Linda McPhail

Councillor Harold Steves

Corporate Officer – David Weber

Absent:

Councillor Derek Dang

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R12/20-1

1.

It was moved and seconded

(1)

That:

(a)

the minutes of the Regular Council Meeting held on Monday, November 26, 2012;

(b)

the minutes of the Special Council Meeting held on Monday, November 26, 2012;

each be adopted as circulated; and

(2)

the Metro Vancouver ‘Board in Brief’ dated November 30, 2012 be received for information.

CARRIED

2.

ANNUAL ADDRESS BY MAYOR MALCOLM D. BRODIE

Mayor Brodie gave his Annual Address, a copy of which is attached to and forming part of these minutes as Schedule 1.

3.

APPOINTMENT OF COUNCIL MEMBERS TO EXTERNAL ORGANIZATIONS

R12/20-2

It was moved and seconded

That Mayor Brodie be appointed as the Council liaison to the Richmond Olympic Oval Corporation until December 9, 2013.

CARRIED

R12/20-3

It was moved and seconded

That Councillor Harold Steves be appointed as the alternate Council liaison to the Richmond Olympic Oval Corporation until December 9, 2013.

CARRIED

R12/20-4

It was moved and seconded

That Councillor Linda Barnes be appointed as the Council liaison to the BC Aviation Council until December 9, 2013.

CARRIED

R12/20-5

It was moved and seconded

That Councillor Chak Au be appointed as the alternate Council liaison to the BC Aviation Council until December 9, 2013.

CARRIED

4.

NAMING OF STANDING COMMITTEES AND THEIR COMPOSITION BY THE MAYOR

(in accordance with the Community Charter)

Mayor Brodie announced the following Standing Committees and their memberships:

COMMUNITY SAFETY COMMITTEE

Cllr. Derek Dang (Chair)

Cllr. Linda McPhail (Vice-Chair)

Cllr. Ken Johnston

Cllr. Evelina Halsey-Brandt

Cllr. Bill McNulty

FINANCE COMMITTEE

Mayor Malcolm Brodie (Chair)

All members of Council

GENERAL PURPOSES COMMITTEE

Mayor Malcolm Brodie (Chair)

All members of Council

PARKS, RECREATION & CULTURAL SERVICES COMMITTEE

Cllr. Harold Steves (Chair)

Cllr. Ken Johnston (Vice-Chair)

Cllr. Linda Barnes

Cllr. Evelina Halsey-Brandt

Cllr. Bill McNulty

PLANNING COMMITTEE

Cllr. Bill McNulty (Chair)

Cllr. Evelina Halsey-Brandt (Vice-Chair)

Cllr. Chak Au

Cllr. Linda Barnes

Cllr. Harold Steves

PUBLIC WORKS AND TRANSPORTATION COMMITTEE

Cllr. Linda Barnes (Chair)

Cllr. Chak Au (Vice-Chair)

Cllr. Derek Dang

Cllr. Linda McPhail

Cllr. Harold Steves

5.

APPOINTMENT OF MEMBERS OF COUNCIL (AND THEIR ALTERNATES) AS THE LIAISONS TO CITY ADVISORY COMMITTEES AND ORGANIZATIONS

R12/20-6

It was moved and seconded

That the following Council liaisons (and where applicable, their alternates) be appointed until December 9, 2013:

(a)

Advisory Committee on the Environment – Councillor Chak Au;

(b)

Agricultural Advisory Committee – Councillor Harold Steves;

(c)

Child Care Development Advisory Committee – Councillor Evelina Halsey-Brandt;

(d)

Council / School Board Liaison Committee – Councillor Linda McPhail and Councillor Linda Barnes;

(e)

Economic Advisory Committee – Councillor Derek Dang and Councillor Chak Au;

(f)

Heritage Commission – Councillor Derek Dang;

(g)

Richmond Athletic Commission – Councillor Harold Steves;

(h)

Richmond Centre for Disability – Councillor Bill McNulty;

(i)

Richmond Chamber of Commerce – Councillor Bill McNulty;

(j)

Richmond Community Services Advisory Committee – Councillor Linda McPhail;

(k)

Richmond Family & Youth Court Committee – Councillor Evelina Halsey-Brandt;

(l)

Richmond Farmers' Institute – Councillor Harold Steves;

(m)

Richmond Intercultural Advisory Committee – Councillor Derek Dang;

(n)

Richmond Olympic Experience Advisory Committee – Councillor Bill McNulty;

(o)

Richmond Parking Advisory Committee – Councillor Derek Dang;

(p)

Richmond Public Art Advisory Committee – Councillor Evelina Halsey-Brandt;

(q)

Richmond Safe Communities Alliance – Councillor Chak Au;

(r)

Richmond Sister City Committee – Councillor Ken Johnston and Councillor Linda Barnes (alternate);

(s)

Richmond Sports Council – Councillor Bill McNulty;

(t)

Richmond Traffic and Transportation Advisory Committee – Councillor Ken Johnston;

(u)

Seniors' Advisory Committee – Councillor Ken Johnston; and

(v)

Vancouver Coastal Health/Richmond Health Services Local Governance Liaison Group – Councillor Linda McPhail.

CARRIED

6.

APPOINTMENT OF MEMBERS OF COUNCIL AS LIAISONS TO COMMUNITY ASSOCIATIONS

R12/20-7

It was moved and seconded

That the following Council liaisons (and where applicable, their alternates) be appointed until December 9, 2013:

(a)

Arenas Community Association – Councillor Bill McNulty;

(b)

City Centre Community Association – Councillor Evelina Halsey-Brandt;

(c)

East Richmond Community Association – Councillor Chak Au;

(d)

Hamilton Community Association – Councillor Ken Johnston;

(e)

Richmond Art Gallery Association – Councillor Evelina Halsey-Brandt;

(f)

Richmond Fitness and Wellness Association – Councillor Linda McPhail;

(g)

Sea Island Community Association – Councillor Harold Steves;

(h)

South Arm Community Association – Councillor Linda Barnes;

(i)

Thompson Community Association – Councillor Bill McNulty; and

(j)

West Richmond Community Association – Councillor Derek Dang.

CARRIED

7.

APPOINTMENT OF MEMBERS OF COUNCIL AS THE LIAISONS TO VARIOUS BOARDS

R12/20-8

It was moved and seconded

That the following Council liaisons (and where applicable, their alternates) be appointed until December 9, 2013:

(a)

Aquatic Services Board – Councillor Linda McPhail;

(b)

Museum Society Board – Councillor Ken Johnston;

(c)

Richmond Gateway Theatre Society Board – Councillor Chak Au; and

(d)

Richmond Public Library Board – Councillor Linda Barnes and Councillor Derek Dang (alternate).

CARRIED

8.

APPOINTMENT OF MEMBERS OF COUNCIL AS LIAISONS TO VARIOUS SOCIETIES

R12/20-9

It was moved and seconded

That the following Council liaisons (and where applicable, their alternates) be appointed until December 9, 2013:

(a)

Britannia Heritage Shipyard Society – Councillor Harold Steves;

(b)

Gulf of Georgia Cannery Society – Councillor Linda Barnes;

(c)

London Heritage Farm Society – Councillor Chak Au;

(d)

Minoru Seniors Society – Councillor Derek Dang;

(e)

Richmond Nature Park Society – Councillor Linda McPhail;

(f)

Steveston Community Society – Councillor Linda McPhail; and

(g)

Steveston Historical Society – Councillor Linda Barnes.

CARRIED

9.

APPOINTMENT OF PARCEL TAX ROLL REVIEW PANEL FOR LOCAL AREA SERVICES

R12/20-10

It was moved and seconded

That the members of the Public Works & Transportation Committee be appointed as the Parcel Tax Roll Review Panel for Local Area Services until December 9, 2013.

CARRIED

10.

APPOINTMENT OF ACTING MAYORS FROM DECEMBER 11, 2012 TO DECEMBER 9, 2013

R12/20-11

It was moved and seconded

That the following Acting Mayors be appointed until December 9, 2013:

December 11, 2012 – January 31, 2013

Cllr. Harold Steves

February 1 – March 15, 2013

Cllr. Derek Dang

March 16 – April 30, 2013

Cllr. Evelina Halsey-Brandt

May 1 – June 15, 2013

Cllr. Linda Barnes

June 16 – July 31, 2013

Cllr. Bill McNulty

August 1 – September 15, 2013

Cllr. Ken Johnston

September 16 – October 31, 2013

Cllr. Chak Au

November 1 – December 9, 2013

Cllr. Linda McPhail

CARRIED

COMMITTEE OF THE WHOLE

R12/20-12

11.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:30 p.m.).

CARRIED

12.

Delegations from the floor on Agenda items – None.

R12/20-13

13.

It was moved and seconded

That Committee rise and report (7:31 p.m.).

CARRIED

CONSENT AGENDA

R12/20-14

14.

It was moved and seconded

That Items 15 through 24 be adopted by general consent.

CARRIED

15.

COMMITTEE MINUTES

That the minutes of:

(1)

the Finance Committee meeting held on Monday, December 3, 2012;

(2)

the General Purposes Committee meeting held on Monday, December 3, 2012;

(3)

the Parks, Recreation & Cultural Services Committee meeting held on Tuesday, November 27, 2012;

(4)

the Planning Committee meeting held on Tuesday, December 4, 2012;

be received for information.

ADOPTED ON CONSENT

16.

2013 operating budget

(File Ref. No. 03-0970-01) (REDMS No. 3690906)

That:

(1)

the 2013 Operating Budget as presented in the staff report dated October 18, 2012 from Director of Finance be approved;

(2)

ongoing additional levels for a total of $400,000 be approved; and

(3)

the 5 Year Financial Plan (2013-2017) be prepared for presentation to Council incorporating the 2013 Operating Budget.

ADOPTED ON CONSENT

17.

UBCM Age-Friendly Community Planning and Project Grant Application

(File Ref. No. 03-1087-32-01) (REDMS No. 3708063, 3706611, 3706884)

That an application for a UBCM 2013 Age Friendly Community Planning and Project Grant be endorsed, the purpose of which is to fund the project titled “Kiwanis Towers: Ready, Set, Plan – A Collaborative Stakeholder Process to Support Health Tenancy in a Seniors Affordable Housing Project”.

ADOPTED ON CONSENT

18.

governance & financing - ALEXANDRA DISTRICT energy UTILITY

(File Ref. No. 10-6600-10-01, 01-0060-20-LIEC1, 05-1810-06, 10-6340-20-P.11206) (REDMS No. 3442906, 3649159, 3649160)

That Council:

(1)

authorize staff to incorporate a wholly owned local government corporation including:

(a)

naming the corporation Lulu Island Energy Company (pending name availability)(LIEC) with the City of Richmond as the sole share holder to own and operate the Alexandra District Energy Utility (ADEU);

(b)

authorizing the Chief Administrative Officer and the General Manager, Engineering and Public Works to execute legal agreements and documentation related to the incorporation;

(2)

authorize staff to explore the merits of external borrowing of up to $6M to finance phase 3 of the ADEU and report to Council through Committee on the budget impacts to future capital projects;

(3)

re-classify the District Energy Manager position from Temporary Full Time (TFT) to Regular Full Time (RFT); and

(4)

approve the creation of a Position Control Complement (PCC) for the District Energy Manager position.

ADOPTED ON CONSENT

19.

Alexandra District Energy Utility Energy Centre Public Art ProjecT 

(File Ref. No. 11-7000-09-20-148) (REDMS No. 3694618 v.2)

That the concept proposal and installation of the Alexandra District Energy Utility Energy Centre Public Art Project by artist Andrea Sirois, as presented in the staff report from the Director, Arts, Culture & Heritage Services dated November 6, 2012, be endorsed.

ADOPTED ON CONSENT

20.

Repeal and Replacement of Development Application Fees Bylaw No. 7984, Amendments to Consolidated Fees Bylaw No. 8636 and heritage procedures bylaw no. 8400

(File Ref. No. 12-8060-20-8951/8959/8964) (REDMS No. 3667121, 3653844, 3666679, 3685096)

(1)

That Development Application Fees Bylaw No. 8951 be introduced and given first, second and third readings;

(2)

That Consolidated Fees Bylaw No. 8636, Amendment Bylaw No. 8959 be introduced and given first, second and third readings; and

(3)

That Heritage Procedures Bylaw No. 8400, Amendment Bylaw No. 8964 be introduced and given first, second and third readings.

ADOPTED ON CONSENT

21.

2012 river road and no. 7 road traffic counts and Application by dagneault planning consultants ltd. for rezoning at 16700 River Road from agriculture (ag1) to industrial storage (is1)

(File Ref. No. 12-8060-20-8979, 08-4040-01, 10-6450-01, RZ 12-603740) (REDMS No. 3701187)

(1)

That the Interim Action Plan (amended by council in 2008) continue to be endorsed to allow for the consideration of rezoning applications for commercial truck parking, outdoor storage and supporting uses in the 16,000 block of River Road; and

(2)

That Bylaw 8979, for the rezoning of 16700 River Road from “Agriculture (AG1)” to “Industrial Storage (IS1)”, be introduced and given first reading.

ADOPTED ON CONSENT

22.

application by interface architecture inc. for rezoning at 6711, 6771 and 6791 williams road from single detached (rs1/e) to low density townhouses (rtl4)

(File Ref. No. 12-8060-20-8967, RZ 12-598701) (REDMS No. 3618406, 3690919)

That Bylaw 8967, for the rezoning of 6711, 6771 and 6791 Williams Road from “Single Detached (RS1/E)” to “Low Density Townhouses (RTL4)”, be introduced and given first reading.

ADOPTED ON CONSENT

23.

application by ronald herman, anita herman and tammia bowden for rezoning at 10251 bird road from single detached (rs1/e) to single detached (rs2/b)

(File Ref. No. 12-8060-20-8970, RZ 12-615299) (REDMS No. 3696232, 3697394)

That Bylaw 8970, for the rezoning of 10251 Bird Road from “Single Detached (RS1/E)” to “Single Detached (RS2/B)”, be introduced and given first reading.

ADOPTED ON CONSENT

24.

application by yamamoto architecture inc. for rezoning at 9431, 9451, 9471 and 9491 williams road from single detached (rs1/e) to medium density townhouses (rtm2)

(File Ref. No. 12-8060-20-8972, RZ 11-586280) (REDMS No. 3702424, 3703950)

That Bylaw 8972, for the rezoning of 9431, 9451, 9471 and 9491 Williams Road from “Single Detached (RS1/E)” to “Medium Density Townhouses (RTM2)”, be introduced and given first reading.

ADOPTED ON CONSENT

CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

NON-CONSENT AGENDA ITEMS

FINANCE COMMITTEE –
Mayor Malcolm Brodie, Chair

25.

2013 one time expenditures

(File Ref. No. 03-0970-01) (REDMS No. 3691391)

R12/20-15

It was moved and seconded

That:

(1)

the committee establishes a Rate Stabilization Account with a $3.2M transfer from the salary provision account;

(2)

the recommended One-time Expenditures in the amount of $1.75M, as outlined in the staff report titled 2013 One Time Expenditures dated November 16, 2012 from the Director, Finance, be approved;

(3)

the One-time Expenditures be included in the City’s Five Year Financial Plan (2013-2017) Bylaw; and

(4)

any future arising operating budget surplus be transferred into the Rate Stabilization Account.

The question on Resolution R12/20-15 was not called as the following amendment was introduced:

R12/20-16

It was moved and seconded

That Resolution R12/20-15 be amended by adding the following text to Part (2) after $1.75, ‘plus $30,000 for the Gateway Theatres Web Site Upgrade.’

DEFEATED

Opposed: Mayor Brodie

Cllr. Barnes

Cllr. Halsey-Brandt

Cllr. Johnston

Cllr. McNulty

Cllr. McPhail

Cllr. Steves

The question on Resolution R12/20-15 was then called and it was CARRIED.

PARKS, RECREATION AND CULTURAL SERVICES COMMITTEE –
Councillor Harold Steves, Chair

26.

Railway Corridor Greenway – Phase 1 Implementation Plan

(File Ref. No. 06-2400-20-RAIL1) (REDMS No. 3699055 v.2, 3702436)

R12/20-17

It was moved and seconded

(1)

That the Phase 1 Implementation Plan as described in the staff report titled Railway Corridor Greenway – Phase 1 Implementation Plan dated November 6, 2012 from the Senior Manager, Parks, be approved; and

(2)

That the property owners that are encroaching on the City’s property along the Railway Corridor Greenway be notified of their encroachment and be asked to remove any structures on the City’s property by a date as identified by staff.

CARRIED

Opposed:  Cllr. Steves

ANNOUNCEMENT OF APPOINTMENTS TO ADVISORY COMMITTEES

§ 

Gateway Theatre Society Board

Two-year Term:

-

Michael Anderson

-

Elana Gold

§ 

Richmond Aquatic Services Board

One-year Term:

-

Brigitte Fritz

Two-year Term:

-

Michael Crawford

-

Ian MacLeod

-

Andy Nimmo

-

Judith Pettifer

-

John Turchak

§ 

Richmond Public Art Advisory Committee

Two-year Term:

-

Chris Charlebois

-

Sandra Cohen

-

Aderyn Davies

-

Ximeng (Simone) Guo

-

Victoria F. Padilla

§ 

Richmond Museum Society

Two-year Term:

-

Greg Walker

-

Jack Wong

§ 

Vancouver International Airport Aeronautical Noise Management Committee

Two-year Term:

-

Margot Spronk

-

Donald Flintoff (alternate)

§ 

Advisory Committee on the Environment

Two-year Term:

-

Chuanrui (Cliff) Wang

-

Colin Dring

-

Joanne C. Fisher

-

Jerry Muir

-

Carolyn Prentice

-

Linda Samuels

§ 

Vancouver International Airport Environmental Advisory Committee

Two-year Term:

-

Paul Schapp

-

Robert Kiesman (alternate)

BYLAWS FOR ADOPTION

R12/20-18

It was moved and seconded

That the following bylaws be adopted:

Solid Waste & Recycling Regulation Bylaw No. 6803, Amendment Bylaw No. 8976;

Drainage, Dyke and Sanitary Sewer System Bylaw No. 7551, Amendment Bylaw No. 8977; and

Waterworks and Water Rates Bylaw No. 5637, Amendment Bylaw No. 8978.

CARRIED

ADJOURNMENT

R12/20-19

It was moved and seconded

That the meeting adjourn (8:54 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular Meeting of the Council of the City of Richmond held on Monday, December 10, 2012.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (David Weber)