CNCL

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ITEM

MINUTES

1.

Motion to adopt:

(1)

the minutes of the Regular Council Meeting held on Tuesday, April 14, 2009 (distributed previously); and

1

(2)

the minutes of the Regular Council Meeting for Public Hearings held on Monday, April 20, 2009.

AGENDA ADDITIONS & DELETIONS

PRESENTATION

Translink and Coast Mountain Bus Company’s Canada Line Bus Integration Plan.

COMMITTEE OF THE WHOLE

2.

Motion to resolve into Committee of the Whole to hear delegations on agenda items.

3.

Delegations from the floor on Agenda items.

(PLEASE NOTE THAT FOR LEGAL REASONS, DELEGATIONS ARE NOT PERMITTED ON ZONING OR OCP AMENDMENT BYLAWS WHICH ARE TO BE ADOPTED; OR ON DEVELOPMENT PERMITS/DEVELOPMENT VARIANCE PERMITS - ITEM NO. 28.)

4.

Motion to rise and report.

RATIFICATION OF COMMITTEE ACTION

CONSENT AGENDA

(PLEASE NOTE THAT ITEMS APPEARING ON THE CONSENT AGENDA WHICH PRESENT A CONFLICT OF INTEREST FOR COUNCIL MEMBERS MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.)

CONSENT AGENDA HIGHLIGHTS

·   

Receipt of Committee minutes.

·   

Electrical & Fire Safety Inspection Program

·   

Steveston Harbour Authority Long Term Development Concept

·   

Acquisition of New Taxation Software System

·   

Council Term Goals

·   

Application By Berane Construction For Rezoning At 16360 River Road Application By Virdi Pacific Holdings For Rezoning At 16540 River Road Application By Alan Clark For Rezoning At 16700/16780/16820/16860 River Road

·   

Land use applications for first reading (to be further considered at the Public Hearing on Tuesday, May 19, 2009):

·         

8531 No. 2 Road – Rezone from (R1/E) and 8571 No. 2 Road Rezone from (R1/B) to (R9) (Sansui Holdings Ltd. – applicant).

·         

8080 and 8100 Blundell Road – Rezone from (R1/E) to (R2-0.6) (0752349 B.C. Ltd. – applicant).

·   

Proposed Amendments to Single-Family Housing District (R1-0.6)

·   

Mid Island Dike Scoping Study

·   

Sea Level Rise

·   

Pesticide Use Management in Richmond

·   

T.2988 – Request for Contract Amendment Due to Economic Downturn in Recycling Commodity Markets

·   

Metro Vancouver’s Zero Waste Challenge

·   

2008/2009 Extreme Weather and Snow Response Operation

5.

Motion to adopt items 6 through 19 by general consent.

6.

COMMITTEE MINUTES

That the minutes of:

13

(1)

the Community Safety Committee meeting held on Wednesday, April 15, 2009;

19

(2)

the Finance Committee meeting held on Tuesday, April 14, 2009;

23

(3)

the General Purposes Committee meeting held on Monday, April 20, 2009;

31

(4)

the Planning Committee meeting held on Tuesday, April 21, 2009; and

41

(5)

the Public Works & Transportation Committee meeting held on Wednesday, April 22, 2009,

be received for information.

7.

Electrical & Fire Safety Inspection Program

(Report:  March 27, 2009, File No.:  09-5140-01/2009-Vol 01) (REDMS No. 2581146)

See Page CS-33 of the Community Safety Committee agenda for full report

COMMUNITY SAFETY COMMITTEE RECOMMENDATION

(1)

That the Electrical & Fire Safety Inspection Program become an established program for the City of Richmond; and

(2)

That the Property Maintenance and Repair (Grow-Op) Bylaw No. 7897, Amendment Bylaw No. 8485 be introduced and given first, second and third readings.

8.

Steveston Harbour Authority Long Term Development Concept

(Report:  April 6, 2009, File No.:  08-4060-07-01/2009-Vol 01) (REDMS No. 2597416)

See Page GP-11 of the General Purposes Committee agenda for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

That:

(1)

staff, working in partnership with the Steveston Harbour Authority, be directed to develop implementation options for the intertidal habitat and causeway fronting the London Farm area as presented in the Steveston Harbour Authority Long Term Development Concept drawing L.02; and

(2)

the Waterfront Strategy Implementation Plan currently under development for the Steveston Village/Homeport Waterfront Character Area;

(a)

be integrated with the intertidal habitat and causeway concept, and

(b)

include consideration of the Steveston Harbour Authority Long Term Development Concept.

9.

Acquisition of New Taxation Software System

(Report:  March 25, 2009, File No.:) (REDMS No. 2330797)

See Page GP-21 of the General Purposes Committee agenda for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

That the General Manager, Business and Financial Services be authorized to execute agreements associated with the licensing and support services required for the acquisition of a Taxation Software System from Tempest Development Group Inc.

69

10.

COUNCIL TERM GOALS

(Report:  March 2, 2009 File No.:  ) (REDMS No. 2581928)

See Page GP-77 of the General Purposes Committee agenda for original report
or Page CNCL-69 for the revised report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

That the attached Council Term Focus for 2008-2011 paper, with the inclusion of:

(1)

the potential effect of the unionization of the RCMP, including the financial impact as well as the effect on the overall operational model; and

(2)

economic development and expansion of Asian Pacific relations,

be approved as a working document to help guide the development of the City’s work programs, with the understanding that it will be reviewed periodically to ensure it remains relevant in light of changing community needs and opportunities.

11.

APPLICATION BY BERANE CONSTRUCTION FOR REZONING AT 16360 RIVER ROAD APPLICATION BY VIRDI PACIFIC HOLDINGS FOR REZONING AT 16540 RIVER ROAD APPLICATION BY ALAN CLARK FOR REZONING AT 16700/16780/16820/16860 RIVER ROAD

(RZ 06-338974, RZ 07-365508, RZ 07-380171 - Report:  March 30, 2009 File No.:  12-8060-20-7085) (REDMS No. 2588792)

See Page PLN-10 of the Planning agenda for full report

PLANNING COMMITTEE RECOMMENDATION

That:

(1)

Bylaw No. 7085 for 16540 River Road be abandoned; and

(2)

the applications for the rezoning of 16360 River Road by Berane Construction (RZ 06-338974), 16540 River Road by Virdi Pacific Holdings (RZ 07-365508) and 16700, 16780, 16820 and 16860 River Road by Alan Clark (RZ 07-380171) be denied.

12.

APPLICATIONS FOR REZONING

(A)

SANSUI HOLDINGS LTD.

(RZ 08-411151  Report:  March 11, 2009, File No.:  12-8060-20-8478) (REDMS No. 2580455)

See Page PLN-30 of the Planning Committee agenda for full report

(B)

0752349 B.C. LTD.

(RZ 06-340471  Report:  March 26, 2009, File No.:  12-8060-20-8484) (REDMS No. 2589273)

See Page PLN-45 of the Planning Committee agenda for full report

PLANNING COMMITTEE RECOMMENDATION

That the following bylaws each be introduced and given first reading:

(1)

Bylaw No. 8478, for the rezoning of 8531 No. 2 Road from “Single-Family Housing District, Subdivision Area E (R1/E)” and 8571 No. 2 Road from “Single-Family Housing District, Subdivision Area B (R1/B)” to “Coach House District (R9)”; and

(2)

Bylaw No. 8484, for the rezoning of 8080 and 8100 Blundell Road from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Townhouse District (R2-0.6)”.

13.

PROPOSED AMENDMENTS TO SINGLE-FAMILY HOUSING DISTRICT (R1-0.6)

(Report:  March 12, 2009, File No.: 12-8060-20-8370) (REDMS No. 2585534)

See Page PLN-66 of the Planning Committee agenda for full report

PLANNING COMMITTEE RECOMMENDATION

That Bylaw No. 8370, which amends Zoning and Development Bylaw 5300 by replacing the existing Single-Family Housing District (R1-0.6), be introduced and given first reading.

14.

MID ISLAND DIKE SCOPING STUDY

(Report:  April 2, 2009, File No.:  10-6340-20-P.08309) (REDMS No. 2579609)

See Page PWT-33 of the Public Works & Transportation Committee agenda for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

(1)

That, while the perimeter dikes and a future Mid Island Dike are recognized as two critical components of the City’s flood protection strategy, the improvement of perimeter dikes is endorsed as a priority over construction of a Mid Island Dike.

(2)

That the Mid Island Dike be recognized as a critical component to the City’s 2008 –2031 Flood Protection Strategy.

(3)

That a letter be sent to the Provincial Government presenting the Mid Island Dike Scoping Study Report and requesting;

(i)

Provincial acknowledgement that perimeter dike improvements are a priority over the construction of the Mid Island Dike, and

(ii)

Provincial funding be dedicated to complete the perimeter dike improvements and construction of the Mid Island Dike.

15.

SEA LEVEL RISE

(Report:  March 30, 2009, File No.:  10-6045-01) (REDMS No. 2594708)

See Page PWT-39 of the Public Works & Transportation Committee agenda for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

That:

(1)

a letter under the Mayor’s signature be sent to the Premier requesting that the Province fund and complete a sea level rise policy specific to the Lower Fraser Delta by December 31, 2009 and identify funding that will allow the City to address any increased risk.

(2)

a letter under the Mayor’s signature be sent to the Fraser Basin Council Executive Director to seek their support that the Province fund and complete a sea level rise policy specific to the Lower Fraser Delta.

16.

PESTICIDE USE MANAGEMENT IN RICHMOND

(Report:  April 3, 2009, File No.:  ) (REDMS No. 2537280)

See Page PWT-59 of the Public Works & Transportation Committee agenda for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

(1)

That the staff report dated April 16, 2009 from the Director of Parks and Public Works Operations, entitled “Pesticide Use Management in Richmond” be received for information;

(2)

That Option 4 (as outlined in the staff report dated April 16, 2009 from the Director of Parks and Public Works Operations, entitled “Pesticide Use Management in Richmond”), be enacted and related policies and procedures be reviewed in one year to measure its effectiveness and improve it; and

(3)

That the timing of budgetary implications be reviewed.

(1)

That the staff report dated April 16, 2009 from the Director of Parks and Public Works Operations, entitled “Pesticide Use Management in Richmond” be received for information.

17.

T.2988 – REQUEST FOR CONTRACT AMENDMENT DUE TO ECONOMIC DOWNTURN IN RECYCLING COMMODITY MARKETS

(Report:  , File No.:  ) (REDMS No. )

See Page PWT-75 of the Public Works & Transportation Committee agenda for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

(1)

That the General Manager of Engineering and Public Works be authorized to execute an amendment to Contract T.2988, Residential Garbage and Recycling Collection Services as follows:

(a)

Amend the schedule of quantity and prices to:

(i)

reflect proposed increases in recycling material processing costs;

(ii)

eliminate the fixed revenue portion of the Contract.

(b)

Amend Schedule A to reflect financial benefit to the City from increases in commodity market revenues based on market indicators above fixed amounts.

(2)

That the additional estimated cost of $520,000 in 2009 be funded from the 2009 Sanitation and Recycling rate stabilization account.

18.

METRO VANCOUVER'S ZERO WASTE CHALLENGE

(Report:  March 24, 2009, File No.:  10-6405-04-02) (REDMS No. 2592200)

See Page PWT-82 of the Public Works & Transportation Committee agenda for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

That the Metro Vancouver Board be advised of the City of Richmond’s comments relative to the Zero Waste Challenge Goals, Strategies and Actions document as contained in their March 13, 2009 letter as follows:

(1)

the City of Richmond generally supports the overall intent of the Zero Waste Challenge to further waste reduction and enhance recycling;

(2)

the cost implications of the Zero Waste Challenge should be more clearly defined and considered prior to adoption of the strategies and actions;

(3)

a strategy and supporting actions to foster market development for recycled materials should be added to the Zero Waste Challenge.  This should include a regional role in processing and marketing, a potential non-agricultural land acquisition strategy for required recycling facilities, and enhanced policy-based initiatives to promote local recycled content in consumer goods; and

(4)

that Metro Vancouver evaluate whether economies of scale could be realized for a regionally-controlled recycling program for the Industrial, Commercial and Institutional sector.

19.

2008/2009 EXTREME WEATHER AND SNOW RESPONSE OPERATIONS

(Report:  April 5, 2009, File No.:  ) (REDMS No. 2597418)

See Page PWT-121 of the Public Works & Transportation Committee agenda for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

That:

(1)

staff bring forward amendments to Traffic Bylaw No. 5870 to require owners of commercial, industrial, or multi-family properties to clear snow from sidewalks adjacent to their property, seven days per week;

(2)

 a “Snow Angels” volunteer registry for residents and volunteers be developed to promote snow clearing and related assistance to seniors and others during major snow events; and

(3)

staff explore community partnership opportunities for the development and management of a “For Hire” listing of individuals and private contractors that would be available to provide snow removal services in areas not covered under the City’s Snow Response Policy, on a fee for service basis.

CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

GENERAL PURPOSES COMMITTEE –

Mayor Malcolm D. Brodie, Chair

84

20.

Canada Line Information and Advertising Displays

(Report:  March 30, 2009, File No.:  ) (REDMS No. 2594877)

See Page GP-25 of the General Purposes Committee agenda for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION (Cllr. E. Halsey-Brandt opposed)

That staff be directed to negotiate a pilot program of Canada Line information and advertising displays as outlined in the staff report dated March 30, 2009, from the General Manager, Business & Financial Services, entitled “Canada Line Information and Advertising Displays”, and to report back on content guidelines and the draft agreement. 

21.

Rokapa Management Ltd., doing buisness as Well Pub 6511 Buswell Street Re-location of liquor Primary Licence

(Report:  April 6, 2009, File No.:  ) (REDMS No. 2589969)

See Page GP-41 of the General Purposes Committee agenda for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION (Cllrs. McNulty and Steves opposed)

That the application by Rokapa Management Ltd., doing business as Well Pub, for relocation of the Liquor Primary Licence from 8220 Lansdowne Road to 6511 Buswell Street, in order to operate a 25 seat capacity Liquor Primary establishment with the proposed operating hours of Sunday to Monday 11:00 a.m. to 3:00 p.m., be supported and that a letter be sent to the Liquor Control and Licensing Branch advising that:

(1)

Council recommends the issuance of the licence based on the community responses received and that the operation will not have a significant negative impact on the community;

(2)

Council’s comments on the prescribed considerations are as follows:

(a)

The potential for additional noise and traffic in the area if the application is approved was considered;

(b)

That the application for a 25 person capacity Liquor Primary operation, with limited hours of operation, will not pose a significant negative impact on the community based on the responses received from residents and businesses in the area;

(c)

The proximity of the proposed location to residential districts that may be impacted by the application was considered;

(d)

That the schools and public parks within a 500 metre radius of the proposed location        are not anticipated to be impacted by the application;

(e)

That the zoning of the proposed location, Downtown Commercial District (C7) and parking requirements were reviewed and conform to the regulations;

(f)

That the 2007 population figure of 42,600 for the City Centre area with a projected growth to 90,000 by 2031 was considered;

(3)

Council comments on the views of residents and businesses are as follows:

(a)

A large number of written responses, both opposed and in support of the application, were received and considered, as outlined in the staff report;

(b)

As per City Policy, residents, property owners and businesses within a 100 metre radius of the subject property were contacted by letter detailing the application and were provided with instruction on how comments or concerns could be submitted; and

(c)

In addition, signage was posted at the subject property and three public notices were published in a local newspaper.  This signage and notice provided information on the application and instruction on how community comments or concerns could be submitted. 

PUBLIC WORKS & TRANSPORTATION COMMITTEE –

Councillor Linda Barnes, Chair

22.

TRANSLINK AND COAST MOUNTAIN BUS COMPANY’S CANADA LINE BUS INTEGRATION PLAN: COMMENTS FROM THE CITY OF RICHMOND

(Report:  April 7, 2009, File No.:  01-0154-04) (REDMS No. 2588015)

See Page PWT-20 of the Public Works & Transportation Committee agenda for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION (Cllrs. S. Halsey-Brandt and Steves opposed)

That:

(1)

TransLink and Coast Mountain Bus Company (CMBC) be advised that the City of Richmond endorses the Canada Line Bus Integration Plan in principle and requests that the issues summarized in Section 4 of the attached report from the Director of Transportation be addressed as part of the implementation of the Plan;

(2)

the use of sections of Sexsmith Road, Charles Street, Saba Road, and Buswell Street as part of the new routings for bus services to support the Canada Line Bus Integration Plan, as described in the attached report, be endorsed;

(3)

the proposed transit service plan of the Richmond Skating Oval-Richmond Centre Community Shuttle scheduled for implementation in September 2009 by TransLink and CMBC with the use of sections of Elmbridge Way, Hollybridge Way, River Road, and Lynas Lane, as described in the attached report, as part of the proposed routing of this new community shuttle service be endorsed; and

(4)

the attached report be forwarded to TransLink and CMBC for their consideration in the finalization of the Canada Line Bus Integration Plan for implementation.

PLANNING AND DEVELOPMENT DEPARTMENT

85

23.

Steveston Village Conservation Strategy & Implementation Program

(Report:  April 8, 2009, File No.:  08-4200-08/2009-Vol 01) (REDMS No. 2580392)

STAFF RECOMMENDATION

That, as per the report entitled: Steveston Village Conservation Strategy & Implementation Program, from the General Manager, Planning and Development, dated April 8, 2009:

(1)

The Steveston Village Conservation Strategy, dated January 23, 2009, be approved (Attachment 2);

(2)

For Steveston Village, a Heritage Conservation Area (HCA), updated heritage conservation policies, new heritage conservation Development Permit Guidelines and updated Sakamoto Development Permit Guidelines, be established by introducing and giving first reading to the Richmond Official Community Plan Bylaw 7100, Amendment Bylaw 8403, which amends Schedule 2.4 by repealing the existing Steveston Area Plan and replacing it with an updated Steveston Area Plan (Attachment 8);

(3)

The setback requirements, for example, to pull buildings to the street, be revised in the “Steveston Commercial (Two-Storey) District (C4)” by introducing and giving first reading to the Zoning & Development Bylaw 5300, Amendment Bylaw 8404 (Attachment 9);

(4)

The setback requirements, for example, to pull buildings to the street, in the “Steveston Commercial (Three-Storey) District (C5)”, by introducing and giving first reading to the Zoning & Development Bylaw 5300, Amendment Bylaw 8405 (Attachment 10);

(5)

The “Steveston Village Heritage Conservation Grant Program (Attachment 6)”, be approved;

(6)

For Item 2 above, Richmond Official Community Plan Bylaw 7100, Amendment Bylaw 8403, having been considered in conjunction with:

(a)

the City’s Financial Plan and Capital Program;

(b)

the Greater Vancouver Regional District Solid Waste and Liquid Waste Management Plans,

is hereby deemed to be consistent with said City Program and Plans, in accordance with Section 882(3)(a) of the Local Government Act;

(7)

In accordance with the City’s OCP Bylaw Preparation Consultation Policy 5043 and the Local Government Act:

(a)

Bylaw 8403 including the Steveston Village Conservation Strategy & Implementation Program, be referred to the Richmond School Board and Musqueam First Nation for comment, prior to Public Hearing,

(b)

Staff be directed to hold a public open house regarding Bylaw 8403 including the Steveston Village Conservation Strategy & Implementation Program, and related Village parking proposals, on or around May 12, 2009, to inform and receive public comment, and to report the findings to Council prior to or at the Public Hearing, and

(c)

No additional consultation is required;

(8)

To establish immediate City control for identified Village heritage resources (Attachment 7):

(a)

Heritage Procedures Bylaw 8400, to establish clear protocols, authorities, application requirements and review procedures for heritage conservation activities, for Steveston Village, be introduced and given first, second and third readings;

(b)

Heritage Control Period Bylaw 8401, to provide a temporary period of protection while the proposed bylaws are approved, be introduced and given first, second and third readings; and

(c)

Building Regulation Bylaw 7230, Amendment Bylaw 8402, which amends the Building Regulation Bylaw, to prohibit demolition or alteration, until a building permit and any applicable development permit have been obtained, in respect of Steveston Village, be introduced and given first, second and third readings.

BUSINESS AND FINANCIAL SERVICES DEPARTMENT

127

24.

FIVE YEAR FINANCIAL PLAN (2009-2013) bYLAW 8490

(Report:  April 17, 2009, File No.:  ) (REDMS No. 2601914)

STAFF RECOMMENDATION

That the 5 Year Financial Plan (2009-2013) Bylaw 8490 be introduced and given first, second and third readings.

136

25.

2009 ANNUAL PROPERTY TAX RATES BYLAW 8487

(Report:  April 17, 2009, File No.:  ) (REDMS No. 2436073)

STAFF RECOMMENDATION

That the 2008 Property Tax Rates Bylaw 8356 be introduced and given first, second, and third readings.

PUBLIC ANNOUNCEMENTS AND EVENTS

PUBLIC ANNOUNCEMENTS ARISING FROM CLOSED COUNCIL

(1)

Item Arising from the Closed Council Meeting of June 26, 2006 Relating to the Partial Acquisition for Road Widening of parcels on Westminster Highway and Fraserwood Place:

That the following partial acquisitions be approved:

(1) 171.1 square metres from 21600 Westminster Highway, for the sum of $28,300;

(2) 121.7 square metres from 21500 Westminster Highway, for the sum of $26,200;

(3) 230.2 square metres from 6211 Fraserwood Place, for the sum of $49,559;

(4) 614.6 square metres from 22031 Fraserwood Way, for the sum of $132,314

(5) 491.2 square metres from 21900 Westminster Highway, for the sum of $105,748,

and payment for the temporary work space as necessary at each property, and that staff be authorized to take all necessary steps to complete the acquisition.

(2)

Item Arising from the Closed Council Meeting of October 23, 2006 Relating to the Acquisition of a Right of Way in Favour of BC Hydro at 8171 Cook Road:

That the acquisition of a right of way in favour of BC Hydro over an existing hydro facility located on private property at 8171 Cook Road for $20,000, be approved, conditional upon BC Hydro’s agreement to provide the necessary power from this source for the new Buswell sanitary pump station.

(3)

Item Arising from the Closed Council Meetings of January 27, 2007 and November 13, 2007 Relating to the Richmond Yacht Club Lease for 7471 River Road (A Portion of Lot N, Plan 23228 Municipally Known as 7411 River Road):

(From January 22, 2007)

That staff proceed with lease negotiations with the Richmond Yacht Club (“RYC”) in connection with the property referred to as 7471 River Road as follows:

(1) to negotiate a lease with the RYC as a commercial market tenant based on the primary business terms (noted in the report dated January 4, 2007 from the Manager, Real Estate Services) and report back to Council for approval of the finalized business terms and lease; and

(2) should the RYC create clear and open continued demonstration of the provision of community uses, with an emphasis on public access issues and potential community needs and amenities, staff will renegotiate the business terms as negotiated above with the RYC as a “Community Group” to reflect the level of services provided by the RYC to the community at large and thereafter report back to Council for approval of the amended terms of the lease.

(From November 13, 2007)

That:

(1) Staff be authorized to complete negotiations and enter into a lease agreement with the Richmond Yacht Club (“RYC”) for the premises known as 7471 River Road as outlined in Option 4 and the additional business terms for a 10 year unregistered lease, which incorporates two, five year renewal options, all as identified in the staff report dated October 31, 2007;

(2) Staff be authorized to take all necessary steps to complete the matter including authorizing the Manager, Real Estate Services, or the General Manager, Business & Financial Services, to negotiate and execute all documentation to effect the transaction including execution of the lease; and

(3) The Richmond Yacht Club be required to maintain its percentage of Richmond residents at a minimum of 60%.

(4)

Item Arising from the Closed Council Meeting of June 25, 2007 Relating to the Acquisition of a Right of Way for a Sanitary Pump Station at 8200 Ackroyd Road and 5880 No.3 Road:

That:

(1) The acquisition of a right of way for the Ackroyd pump station, a temporary working easement, and a right of way for a new BC Hydro facility, be approved, all for $41,495.63 plus other associated costs and GST; and

(2) Staff be authorized to take the necessary steps to complete the matter, including authorizing the Manager, Real Estate Services, to execute all documentation to effect the transactions.

(5)

Item Arising from the Closed Council Meeting of November 13, 2007 Relating to the Acquisition of a Statutory Right of Way for Road Widening and Intersection Improvements at 6951 Westminster Highway:

That:

(1) Staff be authorized to proceed with the acquisition of a statutory right of way from the Workers’ Compensation Board over a portion of the property known as 6951 Westminster Highway for road and intersection improvements at Elmbridge Way and Gilbert Road; and

(2) Staff be authorized to take all the necessary steps to complete this matter including authorizing the Manager, Real Estate Services, or the General Manager, Business & Financial Services, to execute all documentation to effect the transaction, including all contracts and Land Title Office documentation.

(6)

Item Arising from the Closed Council Meeting of November 13, 2007 Relating to the Acquisition of a Statutory Right of Way for Sanitary Sewer Purposes at 8520 and 8511 Anderson Road:

That:

(1) Staff be authorized to proceed with obtaining a Statutory Right of Way for sanitary sewer works on the BC Hydro site at 8520 and 8511 Anderson Road;

(2) Staff thereafter be authorized to terminate the unregistered right of way granted by British Columbia Electric Company Limited to the Township of Richmond in 1956 for operating and maintaining a drainage ditch over the west 20 feet of the lands; and

(3) Staff be authorized to take all the necessary steps to complete this matter including authorizing the Manager, Real Estate Services, or the General Manager, Business & Financial Services, to execute all documentation to effect the transaction including all contracts and Land Title Office documentation.

(7)

Item Arising from the Closed Council Meeting of February 25, 2008 Relating to the GVRD Labour Relations Bureau:

That a letter be prepared to the Chair of Metro Vancouver’s Labour Relations Bureau over the signatures of the Mayor and Councillor Barnes indicating:

(1) that Richmond would be pleased to continue communications with the Labour Relations Bureau at a political and staff level;

(2) that Richmond is declining the opportunity to formally participate in restructuring of the Labour Relations Bureau; and

(3) that Richmond is not currently contemplating rejoining the Labour Relations Bureau.

(8)

Item Arising from the Closed Council Meeting of February 25, 2008 Relating to the Lease Extension of 14420, 14580, 14720 & 14760 Triangle Road to Fraser Wharves, Ltd.:

That:

(1) The lease extension to Fraser Wharves Ltd. for the lease of 14420, 14580, 14720 & 14760 Triangle Road for ten years, with an option by both parties to terminate the lease effective any time on or after the fifth lease year, at net annual rental rates of $577,687 for Year 1, $735,375 for Years 2 to 3, $801,000 for Years 4 and 5 and $821,912 for Years 6 to 10 be approved as detailed in the staff report dated January 30, 2008; and

(2) Staff be authorized to take all necessary steps to complete the matter including authorizing the Manager, Real Estate Services, to negotiate and execute all documentation to effect the transaction, including lease documentation.

(9)

Item Arising from the Closed Council Meeting of March 10, 2008 and July 28, 2008 Relating to the Fire Hall No.2 – Steveston:

(From March 10, 2008)

That Council authorize the simultaneous negotiations on both the Steveston Highway site, and the No. 2 Road and Steveston Highway site for the replacement of Fire Hall No.2 – Steveston.

(From July 28, 2008)

That:

(1) the purchase of the property at 11051 No. 2 Road for $735,000 for the replacement of Fire Hall No. 2 be approved;

(2) upon completion of the property purchase noted above, the City enter into a nine-month rent-free tenancy agreement with the Vendor;

(3) the Vendor be granted salvage rights to the house and contents prior to demolition; and

(4) staff be authorized to take all the necessary steps to complete the above matters including authorizing the Manager, Real Estate Services to negotiate and execute all documentation, including all contracts and Land Title documents, to effect the transaction and tenancy agreement.

(10)

Item Arising from the Closed Council Meeting of June 16, 2008 Relating to the City of Richmond/CUPE Joint Job Evaluation Program:

(1) That the City of Richmond Joint Job Evaluation Program be approved for implementation (as per the procedures, costs and timelines outlined in the report dated May 22, 2008 from the Director, Human Resources), provided that the membership of both CUPE 718 and CUPE 394 also ratify the Program;

(2) That staff be authorized to publicly release the decision to implement a new Joint Job Evaluation Program, along with key details, following ratification of the Program by all parties.

(3) That the program be financed according to the schedule contained within the Financial Impact segment of the report.

(11)

Item Arising from the Closed Council Meeting of July 28, 2008 Relating to the Richmond Oval Agreement:

That:

(1) operating and partnering agreement (the “Richmond Oval Agreement”) be entered into with 0827805 B.C. Ltd., generally on the terms attached hereto as Schedule “A” and on terms acceptable to TAG; and

(2) the General Manager of Olympic Business & Major Projects or alternate General Manager be authorized to finalize and execute the Richmond Oval Agreement and any other documents or agreements necessary to give effect to the Richmond Oval Agreement.

(12)

Item Arising from the Closed Council Meeting of July 28, 2008 Relating to the New and Amended Versions of various Corporate Human Resources Policies:

(1) That the following Council Policies be rescinded (Attachment 1):

(a) Policy 6701 – Conflict of Interest – Staff Involvement With Outside Groups (adopted May 1980);

(b) Policy 6704 – Consumption of Alcoholic Beverages and/or Non-Prescription Drugs – City Employees (adopted June 1981);

(c) Policy 6004 – Harassment-Free Workplace (adopted January 22, 1996); and

(d) Policy 6004, Administrative Procedure 6004.02 – Accommodation for Employees with Disabilities (approved September 25, 2001);

(2) That the following proposed Policies and Administrative Procedures be adopted:

(a) Respectful Workplace Policy and Administrative Procedures (Attachment 2);

(b) Conflict of Interest Policy (Attachment 3);

(c) Accommodation of Employees with Disabilities Policy and Duty to Accommodate Administrative Procedures (Attachment 4);

(d) Alcohol and Substance Abuse Policy and Administrative Procedures (Attachment 5); and

(e) Antifraud Policy and Administrative Procedures (Attachment 6); and

(3) That these policies may be disclosed to the public after the civic unions are formally advised.

(13)

Item Arising from the Closed Council Meeting of November 24, 2008 Relating to the Nominations and Appointments to Advisory Committees:

That:

(1) the staff liaisons to the various advisory committees coordinate the appointment recommendations where applicants are applying to more than one advisory committee.

(2) staff explore the current methodology for securing nominations to ensure a wide and inclusive process.

(14)

Item Arising from the Special Closed Council Meeting of April 20, 2009 Relating to the Memorandum Of Understanding With BC Housing originally approved on March 9, 2009