March 10, 2008 - Agenda

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ITEM

MINUTES

1.

Motion to adopt:

(1)

the minutes of the Regular Council Meeting held on Monday, February 25, 2008 (distributed previously);

1

(2)

the minutes of the Special Council Meeting held on Monday, March 3, 2008;

10

to receive for information, the GVRD “Board in Brief” dated January 25, 2008.

AGENDA ADDITIONS & DELETIONS

PRESENTATION

Annual Street Banner Unveiling Ceremony

COMMITTEE OF THE WHOLE

2.

Motion to resolve into Committee of the Whole to hear delegations on agenda items.

3.

Delegations from the floor on Agenda items.

(PLEASE NOTE THAT FOR LEGAL REASONS, DELEGATIONS ARE NOT PERMITTED ON ZONING OR OCP AMENDMENT BYLAWS WHICH ARE TO BE ADOPTED.)

4.

Motion to rise and report.

RATIFICATION OF COMMITTEE ACTION

CONSENT AGENDA

(PLEASE NOTE THAT ITEMS APPEARING ON THE CONSENT AGENDA WHICH PRESENT A CONFLICT OF INTEREST FOR COUNCIL MEMBERS MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.)

CONSENT AGENDA HIGHLIGHTS

·   

Receipt of Committee minutes.

·   

Memorandum of Agreement on Local Government Twinning Relationships

·   

2008 Artificial Turf Field Site Recommendation

5.

Motion to adopt items 6 through 8 by general consent.

6.

COMMITTEE MINUTES

That the minutes of:

15

(1)

the Parks, Recreation & Cultural Services Committee meeting held on Tuesday, February 26, 2008;

21

(2)

the General Purposes Committee meeting held on Monday, March 3, 2008

be received for information.

GENERAL PURPOSES COMMITTEE –

Mayor Malcolm D. Brodie, Chair

26

7.

MEMORANDUM OF AGREEMENT ON LOCAL GOVERNMENT TWINNING RELATIONSHIPS

(Report:  February 2919, 2008, File No.: 03-1000-18-041; xr 01-0135-04-01) (REDMS No. 2350666)

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That Council approve entering in to this Memorandum of Agreement On Local Government Twinning Relationships with the Province and commit to meeting the Agreement deliverables on the basis that the funding be used for Official Representatives of the City or the Sister City Committee consistent with the City’s policies.

(2)

That the General Manager, Business and Financial Services be authorized to execute the attached Memorandum of Agreement.

PARKS, RECREATION AND CULTURAL SERVICES COMMITTEE –

Councillor Linda Barnes, Chair

35

8.

2008 Artificial Turf Field Site Recommendation

(Report:  February 8, 2008, File No.:  06-2345-20-MINO1) (REDMS No. 2330820)

PARKS RECREATION AND CULTURAL SERVICES COMMITTEE RECOMMENDATION

That the Minoru Park Oval field be approved as the location for construction of an artificial turf sports field in 2008.

CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

PUBLIC ANNOUNCEMENTS AND EVENTS

PUBLIC ANNOUNCEMENTS ARISING FROM CLOSED COUNCIL

(1)

Item Arising from the Closed Council Meeting of April 23, 2007 Relating to the City’s Candidates for the Police Review Steering Committee

That the following list of candidates for the Police Review Steering Committee be approved:

Chief Constable Jim Cessford, Delta Police Department,

Chief Constable Lorne Zapotichny, New Westminster Police Department,

Chief Constable Ian Mackenzie, Abbotsford Police Department,

Gail Stephens, CEO, BC Pensions; and

Dr. Paul Brantingham.

(2)

Item Arising from the Closed Council Meeting of June 11, 2007 Relating to the Purchase of a Subdivided Portion of the Property at 9680 Odlin Road for Open Space (Parks)

1.

That the acquisition of a subdivided portion of the property at 9680 Odlin Road for $1,605,939 for Park acquisition, be approved; and

2.

That staff to take all necessary steps to complete the matter, including authorizing the Manager, Real Estate Services, to execute all documentation to effect the transaction.

(3)

Item Arising from the Closed Council Meeting of June 25, 2007 Relating to the Acquisition of City Utility Statutory Right-of-Way for the Property at 8760 General Currie Road

That:

1.

The acquisition of a City utility statutory right-of-way over Lot 384 … Plan 61488 at 8760 General Currie Road, be approved; and

2.

Staff be authorized to take the necessary steps to complete the matter, including authorizing the Manager, Real Estate Services, to execute all documentation to effect the transaction.

(4)

Item Arising from the Closed Council Meeting of June 25, 2007 Relating to the Purchase of Property at 9660 and 9700 Cambie Road for Future Fire Hall

That:

1.

The acquisition of the property located at 9660 and 9700 Cambie Road at $1,300,000 for each lot (total cost of $2,600,000) for future Fire Hall development to replace Bridgeport Fire Hall #3 be approved; and

2.

Staff be authorized to take the necessary steps to complete the matter, including authorizing the Manager, Real Estate Services, to execute all documentation to effect the transaction.

PUBLIC ANNOUNCEMENTS ARISING FROM CLOSED COUNCIL (Continued)

(5)

Item Arising from the Closed Council Meeting of July 9, 2007 Relating to the Purchase of Property at 6620 Eckersley Road for Open Space (Parks)

That:

1.

The acquisition of the property at 6620 Eckersley Road for $800,000 for Park acquisition be approved; and

2.

Staff be authorized to take all the necessary steps to complete the matter including authorizing the Manager, Real Estate Services, to negotiate and execute all documentation to effect the transaction.

(6)

Item Arising from the Closed Council Meeting of October 9, 2007 Relating to the Acquisition of 7400 River Road

That:

1.

the City acquire the property known as 7400 River Road at a purchase price of $13,000,000 plus an additional $500,000 for lease and mortgage buy-outs as well as additional related acquisition expenses as identified in the staff report dated October 4, 2007, with funding based on $12,000,000 cash plus a donation receipt of $1,500,000;

2.

Staff be authorized to take all necessary steps to complete the matter including authorizing the Manager, Real Estate Services, to negotiate and execute all documentation to effect the transaction including all contracts and land title office documentation; and

3.

Should the City acquire the property and receive any lease buy-out funds from existing tenants, that such funds be deposited back into the Parks DCC reserve.

(7)

Item Arising from the Closed Council Meeting of November 26, 2007 Relating to the Rental of 2420 Westminster Highway

That:

1.

The property at 2420 Westminster Highway be approved for rent (as outlined in the report dated November 7th, 2007, from the Manager, Real Estate Services); and

2.

Staff be authorized to take all the necessary steps to complete the matter including authorizing the Manager, Real Estate Services or the General Manager of Business & Financial Services to negotiate and execute all documentation to effect the transaction, including executing the rental agreement.

PUBLIC ANNOUNCEMENTS ARISING FROM CLOSED COUNCIL (Continued)

(8)

Item Arising from the Closed Council Meeting of November 26, 2007 Relating to the Purchase of Property at 9211 Granville Avenue for Open Space (Parks)

That:

1.

The purchase of the property at 9211 Granville Avenue for $801,650 for Park acquisition, be approved; and

2.

Staff be authorized to take all the necessary steps to complete the matter including authorizing the Manager, Real Estate Services or the General Manager of Business & Financial Services, to negotiate and execute all documentation to effect the transaction, including all contracts and Land Title Office documents.

(9)

Item Arising from the Closed Council Meeting of November 26, 2007 Relating to the Sub-Lease of 5440 Hollybridge Way

1.

That the City sub lease office space at 5440 Hollybridge Way (as outlined in the report dated November 15, 2007 from the Director, Engineering & Public Works and the General Manager, Business & Financial Services); and

2.

That staff be authorized to take all necessary steps to complete this matter including authorizing the Manager, Real Estate Services or the General Manager of Business & Financial Services to execute the sub lease and all other documents in connection with the same.

(10)

Official Signing with Xiamen and Qingdao

(1)

That a change in the date for the signing of the friendly cooperative relationship agreement with Xiamen, Fujian Province, People’s Republic of China, and of an ‘Olympic’ relationship agreement with Qingdao, People’s Republic of China, be moved from November 2007 to April 2008; and

(2)

That the official delegation as outlined in the report be approved to attend the official signing of the two relationship agreements.

NEW BUSINESS

BYLAWS FOR ADOPTION

45

Local Improvement Projects Charges Bylaw No. 7189, Repeal Bylaw No. 8318

Opposed at 1^st/2^nd/3^rd Readings – None.

46

Municipal Ticket Information Authorization Bylaw No. 7321, Amendment Bylaw No. 8320

Opposed at 1^st/2^nd/3^rd Readings – None.

47

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 8235

(9351 and 9391 Ferndale Road, RZ 07-355977)

Opposed at 1^st Reading – None.

Opposed at 2^nd/3^rd Readings – None.

49

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 8265

(8500 Francis Road, RZ 07-370956)

Opposed at 1^st Reading – None.

Opposed at 2^nd/3^rd Readings – None.

51

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 8280

(3800 Cessna Drive, RZ 06-355463)

Opposed at 1^st Reading – None.

Opposed at 2^nd/3^rd Readings – None.

55

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 8321

(8571 Ash Street, RZ 07- 377838)

Opposed at 1^st Reading – None.

Opposed at 2^nd/3^rd Readings – None.

ADJOURNMENT