Time:

7:00 p.m.

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Linda Barnes
Councillor Cynthia Chen
Councillor Derek Dang
Councillor Evelina Halsey-Brandt
Councillor Sue Halsey-Brandt
Councillor Rob Howard
Councillor Bill McNulty
Councillor Harold Steves

Director, City Clerk’s Office – David Weber

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R05/21-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council Meeting held on Monday, November 28^th, 2005;

(2)

the minutes of the Inaugural Council Meeting held on Monday, December 5^th, 2005;

(3)

the minutes of the Special Council Meeting held on Monday, December 12^th, 2005; and

(4)

the minutes of the Regular Council Meeting for Public Hearings held on Monday, December 12^th, 2005;

each be adopted as circulated; and that the GVRD “Board in Brief” dated October 28th, 2005, be received for information.

CARRIED

AGENDA ADDITIONS & DELETIONS

R05/21-2

It was moved and seconded

That the resolutions regarding the 2006 Torino Olympic and Paralympic Games Mission, be added to the Council Agenda as Item No. 5A, and that the order of the agenda be varied to deal with Item No. 32 - Oval Expenses as part of Item No. 5A.

CARRIED

PRESENTATION

Greg Scott, the Manager, Major Projects, and the Oval Project Team, presented the Oval Form and Character to Council and the gallery, and entered into discussion with Council about the project.

COMMITTEE OF THE WHOLE

R05/21-3

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (8:01 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items –

Item No. 32 – Oval Expenses; No. 9 - DFO/Garden City Lands And Trade & Exhibition Centre; and Adoption of Tree Protection Bylaw No. 8014

Michael Wolfe, 9731 Odlin Road, referred to subsection 3.2.1 of Tree Protection Bylaw No. 8014, and to the exemptions listed within that subsection.  He asked that these exemptions be removed from the bylaw because the public was now of the opinion that developers simply had to purchase property for development, and then were able to remove all significant trees from that property without applying for the necessary permits.  He voiced concern that the tree bylaw was not protecting trees as it had been intended to do.

With reference to Item No. 32 – Oval Expenses, Mr. Wolfe requested additional information on marsh transformation, and stated that if the Oval project went over budget, that it was not because of environmental issues.  He also suggested that the proposed trade and exhibition centre should be included on the Oval site rather than on the DFO property, and provided his rationale for this suggestion.

Mr. Wolfe then talked about the property within the Agricultural Land Reserve and the impact which the proposed trade and exhibition centre (Item No. 9) would have on this property.  He also suggested that there should be no parking provided on the Garden City lands, and questioned why the public was not being consulted about the trade and exhibition centre proposal.  In concluding his presentation, Mr. Wolfe offered ten alternate uses for the DFO property.

(Cllr. Howard left the meeting at 8:07 p.m., and returned at 8:09 p.m., during the above presentation.)

Item No. 32 – Oval Expenses

Ms. Annie McKitrick, of Seventh Avenue, questioned whether the construction cost for the Richmond Olympic Oval included staff time and other associated costs, including the refitting of the facility after the 2010 Olympics.  Ms. McKitrick also questioned whether efforts were being made to ensure that the Oval and its facilities would remain accessible to low income residents who could not afford parking and equipment rental costs.  Information was provided to Ms. McKitrick in answer to her questions.

Bylaw Adoption - Tree Protection Bylaw No. 8014

Mr. Doug Louth thanked Council for considering the adoption of a tree bylaw, which he felt would be a strong and viable law.  He then commented briefly on the views of members of Council about the proposed bylaw.

Bylaw Adoption - Tree Protection Bylaw No. 8014

Mr. Massot, of 16160 Westminster Highway, voiced his strong opposition to the inclusion of private properties within the proposed tree retention area of Bylaw No. 8014, and he asked that any reference to private residential property within the bylaw be removed.

R05/21-4

4.

It was moved and seconded

That Committee rise and report (8:32 p.m.).

CARRIED

REGULAR (CLOSED) COUNCIL

5.

APPOINTMENTS TO THE RICHMOND FAMILY COURT COMMITTEE

R05/21-5

It was moved and seconded

(1)

That John Abelseth and Dulce Cuenca be appointed to the Richmond Family Court Committee for one-year terms to expire December 31, 2006;

(2)

That Gerry Browne, Jessa Hafeez, Michael Larden, Janene Preston and Farina Reinprecht be re-appointed to the Richmond Family Court Committee for one-year terms to expire December 31, 2006.

(3)

That the vacancies on the Richmond Family Court Committee be re-advertised early in 2006.

CARRIED

5A.

2006 TORINO OLYMPIC AND PARALYMPIC GAMES MISSION

32.

OVAL EXPENSES

(Report:  Dec. 16/05, File No.:   06-2052-50-03) (REDMS No. 1722665)

R05/21-6

It was moved and seconded

(1)

WHEREAS Council has approved the following scope of participation in the Torino Mission:

·        

Senior Delegate Program:  Mayor, two Councillors, and the Chief Administrative Officer;

·        

Observer Program:  Two staff

·        

Budget:  $81,000.

THEREFORE BE IT RESOLVED that the following revised scope of participation and budget for participation in the Learning Program at the 2006 Torino Winter Olympic Games be approved:

·        

Senior Delegate Program:  Mayor (1/2 time), one Councillor (1/2 time), the Chief Administrative Officer (part-time); one Senior Staff (1/2 time);

·        

Observer Program:  one staff (up to full-time), three staff (1/2 time)

·        

Support Person:  One staff (full-time).

(2)

(a)

That the Economic Development Strategy for Torino be approved, which includes participating in British Columbia Canada Place to leverage opportunities to promote Trade and Investment, Tourism and Oval-related Sport Tourism opportunities for Richmond, and to showcase the Richmond Oval and International Destination strategy.

(b)

That the budget for the Torino Mission be adjusted to reflect the addition of four participants, as outlined in Recommendation No. 1 above, at an additional cost of approximately $39,798, for a total cost of approximately $120,798.

(c)

That the total cost of $120,798 is to be reduced by the net savings that will be achieved by decreasing the number of Councillors participating in the Torino Mission from two to one.

(d)

That the cost of staff participation in the Economic Development Strategy for Torino, as identified in Recommendation No. (2)(a) above, be included in the revised budget of $120,798, and that the total number of participants in the Torino Mission not be increased as a result of participation in this Program.

(3)

That VANOC be advised immediately of the names of the personnel and Council members identified through discussions of this report for the Torino Mission, in order to obtain the required accreditation for the Games.

(4)

That the detailed report from the Director – Corporate Programs and Olympic Business Office on the Oval Expenses, be received for information.

(5)

That Councillor Bill McNulty be appointed to represent Richmond on the Torino Mission.

The question on Resolution No. R05/21-6 was not called, as the request was made that the recommendations be dealt with separately.

The question on Parts (1) and (2) of Resolution No. R05/21-6 was called, and it was CARRIED with Cllrs. Chen and Steves opposed.

The question on Parts (3), (4) and (5) of Resolution No. R05/21-6 was called, and it was CARRIED.

COMMUNITY SAFETY COMMITTEE –
Councillor Rob Howard, Chair

R05/21-7

6.

It was moved and seconded

That the minutes of the Community Safety Committee meeting held on Tuesday, December 13^th, 2005, be received for information.

CARRIED

7.

IMPLEMENTATION OF AN RCMP FULL TIME EMERGENCY RESPONSE TEAM

(Report:  Dec. 7/05, File No.:  09-5350-01/Vol 01) (REDMS No. 1715602, 1720864)

R05/21-8

It was moved and seconded

(1)

That the Mayor and Council send a letter to Deputy Commissioner Bev Busson to:

(a)

express the City’s concerns about the lack of a consultative process used with regard to the implementation of the full time Emergency Response Team;

(b)

request that any other integration initiatives being contemplated by the LMD be shared with the City as soon as possible;

(c)

request that a standing consultative process be used with the City in the future;

(2)

That staff request further information prior to implementation of the Emergency Response Team, on:

(a)

the operational details, such as:

(i)

utilization of the members between emergencies; and

(ii)

a comparison to the existing ERT including those of private forces; and

(b)

the cost allocations and equity thereof;

(3)

That staff explore cost recovery for the ERT from YVR;

(4)

That staff investigate and report on the status of the Mayor’s Consultative Forum;

(5)

That staff request that the LMMA and the UBCM on behalf of the City and other municipal jurisdictions, approach the Provincial Government to include those cities and municipalities with RCMP detachments in the discussions and negotiation of a new policing contract to be negotiated for 2012; and

(6)

That staff request an extension in implementation until consultation has occurred on the Emergency Response Team initiative; and

(7)

That a copy of the resolutions adopted be circulated to the RCMP jurisdictions and to the GVRD.

CARRIED

GENERAL PURPOSES COMMITTEE –
Mayor Malcolm D. Brodie, Chair

R05/21-9

8.

It was moved and seconded

That the minutes of the General Purposes Committee meeting held on Monday, December 12^th, 2005, be received for information.

CARRIED

9.

DFO/GARDEN CITY LANDS, AND TRADE & EXHIBITION CENTRE

(Report:  Nov. 17/05, File No.:   08-4105-10-04) (REDMS No. 1700418, 1704551, 1722477)

R05/21-10

It was moved and seconded

That Tourism Richmond be advised that the City will support the development of a Trade and Exhibition Centre facility at the DFO/Garden City Lands subject to the following:

(1)

That a business plan be requested from the proponent that includes a complete financial evaluation of both the construction and operation of a Trade and Exhibition Centre at an affordable and feasible scale, including all confirmed sources of funding, and based on the most efficient use of the allocated DFO lands that seeks to minimize the footprint for both the building and all its directly associated amenities - including and especially parking;

(2)

That in the detailed business plan options for paid parking be considered in association with a partner that can support the capital construction costs of a tiered parking system so as to guarantee the parking footprint will remain minimal; and further that a parking footprint that extends significantly beyond 10 per cent of the DFO lands will be considered if it is shared and supports adjoining public uses, and other parking strategies are impractical;

(3)

That the proponent work closely with staff to review any and all private sector involvement in order to ensure compliance with the Purchase and Sales Agreements for the DFO properties, given that commercial activities not directly related to the Trade and Exhibition functions will not be permitted;

(4)

That the proponent be advised of the Master Planning requirements for the project, including due public process associated with all development on the DFO lands; and

(5)

That a timeline be assigned to the completion of the proponent’s detailed business planning phase, whereby a report can be brought to City Council by May 31, 2006.

CARRIED

OPPOSED:  Cllr. Steves

10.

RFR – RECORDS MANAGEMENT SYSTEM

(Report:  Dec. 13/05, File No.:   03-1000-18-023) (REDMS No. 1710827)

R05/21-11

It was moved and seconded

That RFR enter into a contract to participate in a new regionally shared Fire Records Management System (RMS) that will be housed at and managed by E-Comm, integrated with the Computer Aided Dispatch System and various Richmond databases.

CARRIED

11.

COUNCIL APPROVED PROCESS FOR DISCHARGING RIGHTS OF WAY

(Report:  Nov. 29/05, File No.:  06-2285-00/Vol 01) (REDMS No. 1683999)

R05/21-12

It was moved and seconded

That the process for approval of discharging rights of way (as set out in the report dated November 29^th, 2005, from the Manager, Lands & Property), be approved.

CARRIED

12.

DISCHARGES OF RIGHTS OF WAY

(Report:  Nov. 29/05, File No.:  06-2285-40-01/2005-Vol 01) (REDMS No. 1692035)

R05/21-13

It was moved and seconded

That discharges of rights of way be approved over the following properties:

(1)

7371 Westminster Highway;

(2)

6111 London Road; and

(3)

22311 Westminster Highway, and

that staff be authorized to take all necessary steps to complete the discharges, including advertising.

CARRIED

13.

RESCHEDULING OF JANUARY 23RD, 2006 REGULAR COUNCIL MEETINGS

(Report:  Dec. 5/05, File No.:  01-0105-01/2005-Vol 01) (REDMS No. 1712591)

R05/21-14

It was moved and seconded

That the regular open and closed Council meetings scheduled for Monday, January 23rd, 2006 be rescheduled to Tuesday, January 24th, 2006 to accommodate the Federal General Election.

CARRIED

14.

WINE STORES

(Report:  Nov. 7/05, File No.:  12-8060-20-8010; xr 08-4105-00, 12-8275-00 - Vol 01) (REDMS No. 1703569, 1709631, 1709490)

R05/21-15

It was moved and seconded

(1)

That Bylaw 8010, which amends Zoning and Development Bylaw 5300 by amending the definition for a Licensee Retail Stores (Type 2), be introduced and given first reading.

(2)

That Policy 9309 - Guidelines for Free-Standing Licensee Retail Store (LRS) Rezoning Applications be revised to amend the definition for a Free-Standing Licensee Retail Store.

CARRIED

15.

OVAL – FORM AND CHARACTER, SCHEMATIC DESIGN

(Report:  Nov. 23/05, File No.:  06-2052-50-04) (REDMS No. 1704581, 1669855)  (From the November 21^st, 2005 meeting of the General Purposes Committee)

R05/21-16

It was moved and seconded

That the report (dated November 18th, 2005, from the Director, Major Projects), entitled Oval - Form and Character, Schematic Design Report (SDR) be received for information, and that staff proceed with detailed design of the Oval building with continued valued engineering to meet project budget, and that a communication plan be prepared for release to the public regarding the Oval, and that staff prepare a list which could be published of the environmental elements which have been included in the facility.

CARRIED

PARKS, RECREATION AND CULTURAL SERVICES COMMITTEE –
Councillor Bill McNulty, Chair

R05/21-17

16.

It was moved and seconded

That the minutes of the Parks, Recreation and Cultural Services Committee meeting held on Tuesday, November 29^th, 2005, be received for information.

CARRIED

17.

2006 “LULU SERIES: ART IN THE CITY” LECTURES(Report:  November 7^th, 2005, File No.:  7000-09-01) (REDMS No. 1610310)

R05/21-18

It was moved and seconded

That, (as per the report dated November 7, 2005 from the Manager, Policy Planning), $25,000 be allocated to fund the 2006 “Lulu Series: Art in the City” Lectures.

CARRIED

18.

PAULIK GARDENS NEIGHBOURHOOD PARK - COMMUNITY PUBLIC ART PROPOSAL(Report:  November 7^th, 2005, File No.: 7000-09-20-054 ) (REDMS No. 1692599, 1475640)

R05/21-19

It was moved and seconded

That an allocation of $30,000 for the development of a Community Public Art Project at Paulik Gardens Neighbourhood Park, as presented in the report (dated November 7, 2005 from the Manager, Policy Planning), be approved.

CARRIED

19.

RICHMOND SOCCER ALLIANCE FIELD SPORT PROPOSAL AND ARTIFICIAL TURF INSTALLATIONS

(Report:  November 17^th, 2005, File No.:  06-2345-01) (REDMS No. 1673973, 1690332, 1700229, 1688950, 1712125)

R05/21-20

It was moved and seconded

(1)

That Option 1A and 1B (as detailed in the report dated November 17^th, 2005 from the Director of Parks Operations) be endorsed for future artificial turf field upgrades in Richmond, and that Council commit to four fields by 2008, as per the Richmond Soccer Alliance Field Sport Proposal.

(2)

That staff prepare a capital submission to implement Option 1A for Council consideration as part of the 2006 capital program year for $2,750,000.

(3)

That staff seek approval for the proposed Hugh Boyd artificial turf field option from the Richmond School Board.

(4)

That staff prepare a contribution agreement with the Richmond Soccer Alliance to formalize their offer of up to $250,000 as a community capital contribution towards artificial turf field improvements in Richmond.

(5)

That staff develop and bring forward a process and schedule for the implementation of sand field natural grass playing field user fees in 2006, and that this be discussed with the Richmond Sports Council and that this information be brought to Committee as soon as possible.

(6)

That staff report to Council in 2006 with a phased implementation plan for additional future artificial turf installations in Richmond (as outlined in the report dated November 17^th, 2005 from the Director of Parks Operations).

CARRIED

20.

MINORU CHAPEL RENTAL RATES

(Report:  November 17^th, 2005, File No.:  7140-20-MCHA1) (REDMS No. 1700419)

R05/21-21

It was moved and seconded

That Council approve an increase in the rental fees for Minoru Chapel from $350 for 75 minutes to $500 for 90 minutes.

CARRIED

21.

KEEFER & ASH STREET/MACLEAN HOMES PUBLIC ART PROJECT
(Report:  November 16^th, 2005, File No.:7000-09-20-047) (REDMS No. 1694084)

R05/21-22

It was moved and seconded

That the artwork donated by Maclean Homes at Keefer & Ash Street to the City of Richmond, as presented in the report dated November 10, 2005 from the Manager, Policy Planning, be approved.

CARRIED

22.

R05/21-23

It was moved and seconded

That the artwork donation from Polygon Homes to the City of Richmond (as presented in the Manager, Policy Planning report dated
November 16, 2005) be accepted.

CARRIED

23.

BRITANNIA HERITAGE SHIPYARD ADVISORY BOARD APPOINTMENTS

R05/21-24

It was moved and seconded

That Jim McMillan, Jo-Anne Rocque and Graham Turnbull be re-appointed to the Britannia Heritage Shipyard Advisory Board for a two-year term to expire December 31, 2007.

CARRIED

24.

RICHMOND MUSEUM SOCIETY APPOINTEES

R05/21-25

It was moved and seconded

That the following individuals be re-appointed to the Richmond Museum Society Board for a period of two years ending December 31, 2007:

(a)

Mr. Bob Mukai

(b)

Mrs. Sreedevi Kuttamkulangara.

CARRIED

25.

COUNCIL APPOINTMENTS TO THE RICHMOND AQUATIC SERVICES BOARD

R05/21-26

It was moved and seconded

That:

(a)

Roger Watts be appointed to the Richmond Aquatic Services Board for a two-year term to expire on December 31, 2007; and

(b)

That Ron Climenhaga, Craig McCord and Barbara Mathias be re-appointed to the Richmond Aquatic Services Board for two-year terms to expire on December 31, 2007.

CARRIED

26.

APPOINTMENTS TO THE RICHMOND PUBLIC ART COMMISSION

R05/21-27

It was moved and seconded

That: 

(a)

Section 7 of the existing Terms of Reference for the Public Art Commission be revised to delete the following words “including four members being recommended by the Community Arts Council of Richmond”.

(b)

That the following persons be appointed to the Richmond Public Art Commission for a term of two (2) years (expiring
December 31, 2007):

(i)

Ms. Valerie Jones

(ii)

Mr. Alexander Schick

(iii)

Ms. Willa Walsh

(iv)

Ms. Judy Ronnenberg.

CARRIED

PLANNING COMMITTEE –
Councillor Harold Steves, Chair

R05/21-28

27.

It was moved and seconded

That the minutesof the Planning Committee meeting held on Tuesday, December 6^th, 2005, be received for information.

CARRIED

28.

APPLICATION FOR REZONING - MUSSON CATTELL MACKEY PARTNERSHIP ARCHITECTS
(RZ 05-303728 - Report:  Nov. 21/05, File No.:  12-8060-20-7995) (REDMS No. 1680387, 1688588, 1688578, 1716079)

R05/21-29

It was moved and seconded

(1)

That Bylaw No. 7995, for rezoning 3200 and 3600 Lysander Lane and 3720 and 3780 Cessna Drive from “Airport District (AIR)” to “Comprehensive Development District (CD/51)”, be introduced and given first reading;

(2)

That Bylaw No. 7995 be referred to the next available Public Hearing for which all advertising and notification requirements can be fulfilled, following confirmation being received by staff from the applicant that a Public Information Meeting has been scheduled with the residents of Burkeville to take place prior to the application being heard at Public Hearing; and

(3)

That the applicant be requested to report to the Public Hearing the results of the consultation with staff on how best to provide a boardwalk/walkway on the portion of the site fronting the Fraser River.

CARRIED

29.

APPLICATION FOR REZONING - CHARNJIT SINGH MINHAS

(RZ 05-316529 - Report:  Nov. 22/05, File No.:  12-8060-20-8003) (REDMS No. 1700006, 1700427, 1700443)

R05/21-30

It was moved and seconded

That Bylaw No. 8003, for the rezoning of 9611 No. 1 Road from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Single-Family Housing District (R1/0.6)”, be introduced and given first reading.

CARRIED

PUBLIC WORKS & TRANSPORTATION COMMITTEE –
Councillor Linda Barnes, Chair

R05/21-31

30.

It was moved and seconded

That the minutes of the Public Works & Transportation Committee meeting held on Wednesday, December 14^th, 2005, be received for information.

CARRIED

31.

NO. 3 ROAD WALKWAY: STEVESTON HIGHWAY TO THE SOUTH DYKE

(Report:  Nov. 30/05, File No.:  10-6360-12-01/2005 – Vol 01) (REDMS No. 1675311)

R05/21-32

It was moved and seconded

(1)

That Mr. Milan Ilich’s contribution of up to $100,000 for construction of a walkway on No. 3 Road between Steveston Highway and the South Dyke, be accepted.

(2)

That a walkway be constructed along the east side of No. 3 Road between Steveston Highway and the South Dyke.

CARRIED

32.

OVAL EXPENSES

(Report:  Dec. 16/05, File No.:   06-2052-50-03) (REDMS No. 1722665)

Please see Page 4 of these minutes for action taken on this matter.

(Cllr. Dang left the meeting – 10:16 p.m.)

NEW BUSINESS

R05/21-33

It was moved and seconded

That staff provide an update to Council in the form of a memorandum on the status of the situation relating to the Richmond Gardens apartments, and advise whether there are any options whereby Council could provide assistance.

CARRIED

BYLAWS FOR ADOPTION

R05/21-34

It was moved and seconded

That the following bylaws be adopted:

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7632
(9200 Bridgeport Road, RZ 03-239626)

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7979
(10431 Bird Road, RZ 05-309534)

Municipal Ticket Information Authorization Bylaw No. 7321, Amendment Bylaw No. 7985

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7987

(5400 Francis Road, RZ 04-274895)

Sanitary Sewer System and Drainage System Bylaw No. 7551, Amendment
Bylaw No. 8004

Solid Waste & Recycling Regulation Bylaw No. 6803, Amendment Bylaw No. 8005

Waterworks and Water Rates Bylaw No. 5637, Amendment Bylaw No. 8006

CARRIED

(Cllr. Dang returned to the meeting – 10:17 p.m.)

R05/21-35

It was moved and seconded

That Tree Protection Bylaw No. 8014 be adopted.

CARRIED

OPPOSED:  Cllr. Howard

DEVELOPMENT PERMIT PANEL

R05/21-36

33.

It was moved and seconded

(1)

That the minutes for the Development Permit Panel meeting held on December 14th, 2005, and the Chair’s report for the Development Permit Panel meeting held on November 30^th, 2005 and on December 14^th, 2005, be received for information.

(2)

That the recommendations of the Panel to authorize the issuance of Development Permits for the properties at:

(a)

9200 Bridgeport Road (DP 05-300085);

(b)

3200 & 3600 Lysander Lane and 3720 & 3780 Cessna Drive (DP 05-309312); and

(c)

22311 Westminster Highway (DP 04-286809),

be endorsed, and the Permits so issued.

CARRIED

ADJOURNMENT

R05/21-37

It was moved and seconded

That the meeting adjourn (10:24 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular Meeting of the Council of the City of Richmond held on Monday, December 19^th, 2005.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (David Weber)