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ITEM

MINUTES

1.

Motion to adopt:

(1)

the minutes of the Regular Council Meeting held on Monday, November 28^th, 2005 (distributed previously);

(2)

the minutes of the Inaugural Council Meeting held on Monday, December 5^th, 2005 (distributed previously);

(3)

the minutes of the Special Council Meeting held on Monday, December 12^th, 2005 (distributed previously); and

1

(4)

the minutes of the Regular Council Meeting for Public Hearings held on Monday, December 12^th, 2005; and

16

to receive for information, the GVRD “Board in Brief” dated October 28th, 2005.

AGENDA ADDITIONS & DELETIONS

PRESENTATION

Greg Scott, the Manager, Major Projects, and the Oval Project Team, to present the Oval Form and Character.

COMMITTEE OF THE WHOLE

2.

Motion to resolve into Committee of the Whole to hear delegations on agenda items.

3.

Delegations from the floor on Agenda items.

(PLEASE NOTE THAT FOR LEGAL REASONS, DELEGATIONS ARE NOT PERMITTED ON ZONING OR OCP AMENDMENT BYLAWS WHICH ARE TO BE ADOPTED; OR ON DEVELOPMENT PERMITS/DEVELOPMENT VARIANCE PERMITS - ITEM NO. 33.)

4.

Motion to rise and report.

RATIFICATION OF COMMITTEE ACTION

REGULAR (CLOSED) COUNCIL

5.

APPOINTMENTS TO THE RICHMOND FAMILY COURT COMMITTEE

COMMUNITY SAFETY COMMITTEE –

Councillor Rob Howard, Chair

22

6.

That the minutes of the Community Safety Committee meeting held on Tuesday, December 13^th, 2005, be received for information.

30

7.

IMPLEMENTATION OF AN RCMP FULL TIME EMERGENCY RESPONSE TEAM
(Report:  Dec. 7/05, File No.:  09-5000-00/Vol 01) (REDMS No. 1715602)

COMMITTEE RECOMMENDATION

(1)

That the Mayor and Council send a letter to Deputy Commissioner Bev Busson to:

(a)

express the City’s concerns about the lack of a consultative process used with regard to the implementation of the full time Emergency Response Team;

(b)

request that any other integration initiatives being contemplated by the LMD be shared with the City as soon as possible;

(c)

request that a standing consultative process be used with the City in the future;

(2)

That staff request further information prior to implementation of the Emergency Response Team, on:

(a)

the operational details, such as:

(i)

utilization of the members between emergencies; and

(ii)

a comparison to the existing ERT including those of private forces; and

(b)

the cost allocations and equity thereof;

(3)

That staff explore cost recovery for the ERT from YVR;

(4)

That staff investigate and report on the status of the Mayor’s Consultative Forum;

(5)

That staff request that the LMMA and the UBCM on behalf of the City and other municipal jurisdictions, approach the Provincial Government to include those cities and municipalities with RCMP detachments in the discussions and negotiation of a new policing contract to be negotiated for 2012; and

(6)

That staff request an extension in implementation until consultation has occurred on the Emergency Response Team initiative.

GENERAL PURPOSES COMMITTEE –

Mayor Malcolm D. Brodie, Chair

48

8.

That the minutes of the General Purposes Committee meeting held on Monday, December 12^th, 2005, be received for information. 

58

9.

DFO/GARDEN CITY LANDS, AND TRADE & EXHIBITION CENTRE

(Report:  Nov. 17/05, File No.:   08-4105-10-04) (REDMS No. 1700418, 1704551, 1722477)

COMMITTEE RECOMMENDATION  (Cllr. Steves opposed)

That Tourism Richmond be advised that the City will support the development of a Trade and Exhibition Centre facility at the DFO/Garden City Lands subject to the following:

(1)

That a business plan be requested from the proponent that includes a complete financial evaluation of both the construction and operation of a Trade and Exhibition Centre at an affordable and feasible scale, including all confirmed sources of funding, and based on the most efficient use of the allocated DFO lands that seeks to minimize the footprint for both the building and all its directly associated amenities - including and especially parking;

(2)

That in the detailed business plan options for paid parking be considered in association with a partner that can support the capital construction costs of a tiered parking system so as to guarantee the parking footprint will remain minimal; and further that a parking footprint that extends significantly beyond 10 per cent of the DFO lands will be considered if it is shared and supports adjoining public uses, and other parking strategies are impractical;

(3)

That the proponent work closely with staff to review any and all private sector involvement in order to ensure compliance with the Purchase and Sales Agreements for the DFO properties, given that commercial activities not directly related to the Trade and Exhibition functions will not be permitted;

(4)

That the proponent be advised of the Master Planning requirements for the project, including due public process associated with all development on the DFO lands; and

(5)

That a timeline be assigned to the completion of the proponent’s detailed business planning phase, whereby a report can be brought to City Council by May 31, 2006.

73

10.

RFR – RECORDS MANAGEMENT SYSTEM

(Report:  Dec. 13/05, File No.:   03-1000-18-023) (REDMS No. 1710827)

COMMITTEE RECOMMENDATION

That RFR enter into a contract to participate in a new regionally shared Fire Records Management System (RMS) that will be housed at and managed by E-Comm, integrated with the Computer Aided Dispatch System and various Richmond databases.

78

11.

COUNCIL APPROVED PROCESS FOR DISCHARGING RIGHTS OF WAY

(Report:  Nov. 29/05, File No.:  06-2285-00/Vol 01) (REDMS No. 1683999)

COMMITTEE RECOMMENDATION

That the process for approval of discharging rights of way (as set out in the report dated November 29^th, 2005, from the Manager, Lands & Property), be approved.

81

12.

DISCHARGES OF RIGHTS OF WAY

(Report:  Nov. 29/05, File No.:  06-2285-40-01/2005-Vol 01) (REDMS No. 1692035)

COMMITTEE RECOMMENDATION

That discharges of rights of way be approved over the following properties:

(1)

7371 Westminster Highway;

(2)

6111 London Road; and

(3)

22311 Westminster Highway, and

that staff be authorized to take all necessary steps to complete the discharges, including advertising.

84

13.

RESCHEDULING OF JANUARY 23RD, 2006 REGULAR COUNCIL MEETINGS

(Report:  Dec. 5/05, File No.:  01-0105-01/2005-Vol 01) (REDMS No. 1712591)

COMMITTEE RECOMMENDATION

That the regular open and closed Council meetings scheduled for Monday, January 23rd, 2006 be rescheduled to Tuesday, January 24th, 2006 to accommodate the Federal General Election.

86

14.

WINE STORES

(Report:  Nov. 7/05, File No.:  12-8060-20-8010; xr 08-4015-00, 12-8275-00 - Vol 01) (REDMS No. 1703569)

COMMITTEE RECOMMENDATION

(1)

That Bylaw 8010, which amends Zoning and Development Bylaw 5300 by amending the definition for a Licensee Retail Stores (Type 2), be introduced and given first reading.

(2)

That Policy 9309 - Guidelines for Free-Standing Licensee Retail Store (LRS) Rezoning Applications be revised to amend the definition for a Free-Standing Licensee Retail Store.

91

15.

OVAL – FORM AND CHARACTER, SCHEMATIC DESIGN

(Report:  Nov. 23/05, File No.:  06-2052-50-04) (REDMS No. 1704581, 1669855)  (From the November 21^st, 2005 meeting of the General Purposes Committee)

COMMITTEE RECOMMENDATION

That the report (dated November 18th, 2005, from the Director, Major Projects), entitled Oval - Form and Character, Schematic Design Report (SDR) be received for information, and that staff proceed with detailed design of the Oval building with continued valued engineering to meet project budget, and that a communication plan be prepared for release to the public regarding the Oval, and that staff prepare a list which could be published of the environmental elements which have been included in the facility.

96

NOTE:

Memorandum from the Senior Manager, Corporate Communications, regarding the “Oval – Form and Character Communications Plan.

PARKS, RECREATION AND CULTURAL SERVICES COMMITTEE –

Councillor Harold Steves, Chair

97

16.

That the minutes of the Parks, Recreation and Cultural Services Committee meeting held on Tuesday, November 29^th, 2005, be received for information.

147

17.

2006 “LULU SERIES: ART IN THE CITY” LECTURES

(Report:  November 7^th, 2005, File No.:  7000-09-01) (REDMS No. 1610310)

COMMITTEE RECOMMENDATION

That, (as per the report dated November 7, 2005 from the Manager, Policy Planning), $25,000 be allocated to fund the 2006 “Lulu Series: Art in the City” Lectures.

170

18.

PAULIK GARDENS NEIGHBOURHOOD PARK - COMMUNITY PUBLIC ART PROPOSAL
(Report:  November 7^th, 2005, File No.: 7000-09-20-054 ) (REDMS No. 1692599, 1475640)

COMMITTEE RECOMMENDATION

That an allocation of $30,000 for the development of a Community Public Art Project at Paulik Gardens Neighbourhood Park, as presented in the report (dated November 7, 2005 from the Manager, Policy Planning), be approved.

179

19.

RICHMOND SOCCER ALLIANCE FIELD SPORT PROPOSAL AND ARTIFICIAL TURF INSTALLATIONS
(Report:  November 17^th, 2005, File No.:  06-2345-01) (REDMS No. 1673973, 1690332, 1700229, 1688950, 1712125)

COMMITTEE RECOMMENDATION

(1)

That Option 1A and 1B (as detailed in the report dated November 17^th, 2005 from the Director of Parks Operations) be endorsed for future artificial turf field upgrades in Richmond, and that Council commit to four fields by 2008, as per the Richmond Soccer Alliance Field Sport Proposal.

(2)

That staff prepare a capital submission to implement Option 1A for Council consideration as part of the 2006 capital program year for $2,750,000.

(3)

That staff seek approval for the proposed Hugh Boyd artificial turf field option from the Richmond School Board.

(4)

That staff prepare a contribution agreement with the Richmond Soccer Alliance to formalize their offer of up to $250,000 as a community capital contribution towards artificial turf field improvements in Richmond.

(5)

That staff develop and bring forward a process and schedule for the implementation of sand field natural grass playing field user fees in 2006, and that this be discussed with the Richmond Sports Council and that this information be brought to Committee as soon as possible.

(6)

That staff report to Council in 2006 with a phased implementation plan for additional future artificial turf installations in Richmond (as outlined in the report dated November 17^th, 2005 from the Director of Parks Operations).

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20.

MINORU CHAPEL RENTAL RATES

(Report:  November 17^th, 2005, File No.:  7140-20-MCHA1) (REDMS No. 1700419)

COMMITTEE RECOMMENDATION

That Council approve an increase in the rental fees for Minoru Chapel from $350 for 75 minutes to $500 for 90 minutes.

226

21.

KEEFER & ASH STREET/MACLEAN HOMES PUBLIC ART PROJECT

(Report:  November 16^th, 2005, File No.:7000-09-20-047) (REDMS No. 1694084)

COMMITTEE RECOMMENDATION

That the artwork donated by Maclean Homes at Keefer & Ash Street to the City of Richmond, as presented in the report dated November 10, 2005 from the Manager, Policy Planning, be approved.

242

22.

POLYGON HOMES WESTBURY PROJECT - DONATION OF PUBLIC ART

(Report:  November 10^th, 2005, File No.:  11-7000-09-20-056) (REDMS No. 1693931)

COMMITTEE RECOMMENDATION

That the artwork donation from Polygon Homes to the City of Richmond (as presented in the Manager, Policy Planning report dated
November 16, 2005) be accepted.

23.

BRITANNIA HERITAGE SHIPYARD ADVISORY BOARD APPOINTMENTS

24.

RICHMOND MUSEUM SOCIETY APPOINTEES

25.

COUNCIL APPOINTMENTS TO THE RICHMOND AQUATIC SERVICES BOARD

26.

APPOINTMENTS TO THE RICHMOND PUBLIC ART COMMISSION

PLANNING COMMITTEE –

Councillor Bill McNulty, Chair

254

27.

That the minutes of the Planning Committee meeting held on Tuesday, December 6^th, 2005, be received for information.

258

28.

APPLICATION FOR REZONING - MUSSON CATTELL MACKEY PARTNERSHIP ARCHITECTS

(RZ 05-303728 - Report:  Nov. 21/05, File No.:  12-8060-20-7995) (REDMS No. 1680387, 1688588, 1688578)

COMMITTEE RECOMMENDATION

That Bylaw No. 7995, for rezoning 3200 and 3600 Lysander Lane and 3720 and 3780 Cessna Drive from "Airport District (AIR)" to "Comprehensive Development District (CD/51)", be introduced and given first reading, subject to the applicant:

(a)

scheduling a Public Information Meeting with the residents of Burkeville prior to the January 16, 2006 Public Hearing; and

(b)

consulting with staff on how best to provide a boardwalk/walkway on the portion of the site fronting the Fraser River.

273

29.

APPLICATION FOR REZONING - CHARNJIT SINGH MINHAS

(RZ 05-316529 - Report:  Nov. 22/05, File No.:  12-8060-20-8003) (REDMS No. 1700006, 1700427, 1700443)

COMMITTEE RECOMMENDATION

That Bylaw No. 8003, for the rezoning of 9611 No. 1 Road from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Single-Family Housing District (R1/0.6)”, be introduced and given first reading.

PUBLIC WORKS & TRANSPORTATION COMMITTEE –

Councillor Linda Barnes, Chair

284

30.

That the minutes of the Public Works & Transportation Committee meeting held on Wednesday, December 14^th, 2005, be received for information. 

288

31.

NO. 3 ROAD WALKWAY: STEVESTON HIGHWAY TO THE SOUTH DYKE

(Report:  Nov. 30/05, File No.:  10-6050-01/2005 – Vol 01) (REDMS No. 1675311)

COMMITTEE RECOMMENDATION

(1)

That Mr. Milan Ilich’s contribution of up to $100,000 for construction of a walkway on No. 3 Road between Steveston Highway and the South Dyke, be accepted.

(2)

That a walkway be constructed along the east side of No. 3 Road between Steveston Highway and the South Dyke.

290

32.

OVAL EXPENSES

(Report:  Dec. 16/05, File No.:   ) (REDMS No. 1722665)

STAFF RECOMMENDATION

That the report (dated December 16^th, 2005, from the Director, Corporate Administration & Olympic Business), regarding Oval Expenses, be received for information.

PUBLIC ANNOUNCEMENTS AND EVENTS

NEW BUSINESS

BYLAWS FOR ADOPTION

303

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7632
(9200 Bridgeport Road, RZ 03-239626)

Opposed at 1^st Reading – None.

Opposed at 2^nd/3^rd Readings – None.

305

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7979
(10431 Bird Road, RZ 05-309534)

Opposed at 1^st Reading – None.

Opposed at 2^nd/3^rd Readings – None.

307

Municipal Ticket Information Authorization Bylaw No. 7321, Amendment Bylaw No. 7985
Opposed at 1^st/2^nd/3^rd Readings – None.

313

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7987
(5400 Francis Road, RZ 04-274895)

Opposed at 1^st Reading – None.

Opposed at 2^nd/3^rd Readings – None.

315

Sanitary Sewer System and Drainage System Bylaw No. 7551, Amendment Bylaw No. 8004
Opposed at 1^st/2^nd/3^rd Readings – None.

319

Solid Waste & Recycling Regulation Bylaw No. 6808, Amendment Bylaw No. 8005
Opposed at 1^st/2^nd/3^rd Readings – None.

322

Waterworks and Water Rates Bylaw No. 5637, Amendment Bylaw No. 8006
Opposed at 1^st/2^nd/3^rd Readings – None.

331

Tree Protection Bylaw No. 8014
Opposed at 1^st/2^nd/3^rd Readings – None.

DEVELOPMENT PERMIT PANEL

353

33.

RECOMMENDATION

(1)

That the minutes for the Development Permit Panel meeting held on December 14th, 2005, and the Chair’s report for the Development Permit Panel meeting held on November 30^th, 2005 and on December 14^th, 2005, be received for information.

(2)

That the recommendations of the Panel to authorize the issuance of Development Permits for the properties at:

(a)

9200 Bridgeport Road (DP 05-300085);

(b)

3200 & 3600 Lysander Lane and 3720 & 3780 Cessna Drive (DP 05-309312); and

(c)

22311 Westminster Highway (DP 04-286809),

be endorsed, and the Permits so issued.

ADJOURNMENT