Time:

7:00 p.m.

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Derek Dang
Councillor Evelina Halsey-Brandt
Councillor Sue Halsey-Brandt
Councillor Rob Howard
Councillor Kiichi Kumagai
Councillor Bill McNulty
Councillor Harold Steves

Acting City Clerk David Weber

Absent:

Councillor Linda Barnes

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R 03/5-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council Meeting held on Monday, February 24^th, 2003;
 

(2)

the minutes of the Special Council Meeting held on Monday, March 3^rd, 2003,
 

each be adopted as circulated; and that the GVRD Board in Brief dated February 21st, 2003, be received for information.

CARRIED

AGENDA ADDITIONS & DELETIONS

R 03/5-2

It was moved and seconded

That:

(1)

Item No. 19 Section 700 of the Local Government Act 11579 Bridgeport Road be deleted from the Council Agenda; and
 

(2)

a report (dated March 10^th, 2003, from the Director, Finance), regarding the Implementation of a Sale and Leaseback Agreement for Vehicle Fleet, be added to the Council agenda as Item No. 19A.

CARRIED

COMMITTEE OF THE WHOLE

R 03/5-3

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:03 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items
 

Item No. 19A Implementation of Sale and Leaseback Agreement for Vehicle Fleet
 

Mr. Tom Knowles, 2^nd Vice President, CUPE Local 394, expressed concern that the successful candidate was a multi-national company and questioned (i) whether the free trade act could have an impact on the company in question; and (ii) this proposal could involve a P3 partnership.
 

Ian Norton, of CUPE 394, raised a number of questions with respect to revenue generation; the future of staff in the garage; and who would be responsible for vehicle maintenance.  He urged Council to seriously examine the proposal as he felt that there were still many unanswered questions, and he suggested that the matter be tabled.
 

Item No. 16 Memorial Garden Feasibility Study

Item No. 15 Richmond Tall Ships 2005
 

Bob Light, 10751 Palmberg Road, supported the proposal to locate a memorial garden in the City (Item No. 16).  With regard to Item No. 15, Mr. Light urged Council not to be responsible for the organization of any future Tall Ships events, but to only provide assistance with respect to traffic and safety concerns, with all costs being paid for by the organizers.

R 03/5-4

4.

It was moved and seconded

That Committee rise and report (7:16 p.m.).

CARRIED

REGULAR (CLOSED) COUNCIL

5.

ADDITIONAL APPOINTMENTS TO THE RICHMOND FAMILY COURT COMMITTEE FOR 2003

R 03/5-5

It was moved and seconded

That Janene Preston, Gerry Browne, Bill Shayler and Afeeza Sovani be appointed to the Richmond Family Court Committee for the remainder of the current one-year term to expire on December 31, 2003. 

CARRIED

6.

APPOINTMENTS TO THE BRITANNIA HERITAGE SHIPYARD ADVISORY BOARD

R 03/5-6

It was moved and seconded

(1)

That the following persons be appointed as the community members of the Britannia Heritage Shipyard Advisory Board for the term to expire December 31, 2004:

(a)

Mr. Ron Bradley 

(b)

Mr. Bob Butterworth, and

(c)

Mr. Bill Nelson.
 

(2)

That Mr. Peter Cross be appointed as the Britannia Heritage Shipyard Society s representative to the Britannia Heritage Shipyard Advisory Board for the term to expire December 31, 2004; and
 

(3)

That Mr. Jim McMillan be appointed as the Britannia Heritage Shipyard Society s representative to the Britannia Heritage Shipyard Advisory Board, replacing Mr. Patrick Wilson, for the term to expire December 31, 2003.

CARRIED

GENERAL PURPOSES COMMITTEE
Mayor Malcolm D. Brodie, Chair

R 03/5-7

7.

It was moved and seconded

That the minutes of the General Purposes Committee meeting held on Monday, March 3^rd, 2003, be received for information.

CARRIED

8.

RICHMOND SUNSET ROTARY CLUB CENTENNIAL VEHICLE PROJECT
(Report:  Feb. 24/03, File No.:   0780-01) (REDMS No. 971006)
 

R 03/5-8

It was moved and seconded

That staff prepare a Memorandum of Understanding between the City and the Richmond Sunset Rotary Club which outlines the responsibilities of both parties with respect to the donation of a 22 seat lift-equipped passenger bus to the City of Richmond in 2005.

CARRIED

9.

council term priorities
(Report:  Feb. 11/03, File No.:  0105-07) (REDMS No. 961817, 975902)
 

R03/5-9

It was moved and seconded

That the Council Priorities 2003-2005 (as described in Appendix One of the report dated February 11^th, 2003, from the Acting Chief Administrative Officer), be endorsed as amended with respect to the goal identified for Long Term Financial Management by:
 

(1)

inserting after the words revenue sources, the following, controls expenditure growth, rationalizes resources and reviews the relevancy of existing operating and capital costs; and
 

(2)

adding the following as a new bullet under Measures of Success for the same goal, There will be an on-going plan developed and implemented which will provide for the control of expenditure growth, the rationalization of resources and reviews the relevancy of existing operating and capital costs.

CARRIED

10.

council remuneration and expenses
(Report:  Feb. 26/03, File No.:  0105-08) (REDMS No. 972110)
 

R 03/5-10

It was moved and seconded

That the report (dated February 26^th, 2003, from the General Manager, Finance & Corporate Services), regarding the Year 2002 Council Remuneration and Expenses, be received by Council for information.

CARRIED

11.

Community Safety Building Replacement - Fire Hall Construction Program
(Report:  Feb. 24/03, File No.:  2052-02-FH) (REDMS No. 930214)
 

R03/5-11

It was moved and seconded

(1)

That the Fire Hall Replacement Schedule be amended, (as detailed in the report dated February 19, 2003 from the Fire Chief);
 

(2)

That structural preloading of the two fire hall sites at 22451 Westminster Highway (Hamilton) and 3911 Russ Baker Way (Sea Island), proceed using funds identified in the 2003 Capital Program for the Hamilton Fire Hall following rezoning of the properties; and
 

(3)

That the conceptual designs for both Hamilton Fire Hall and Sea Island Fire Hall (attached to the report dated February 19, 2003 from the Fire Chief), be approved in principle for the rezoning applications and to solicit further community input.

CARRIED

PARKS, RECREATION AND CULTURAL SERVICES COMMITTEE
Councillor Harold Steves, Chair

R 03/5-12

12.

It was moved and seconded

That the minutes of the Parks, Recreation and Cultural Services Committee meeting held on Tuesday, February 25^th, 2003, be received for information.

CARRIED

13.

Richmond Nature Park Accessible Washroom/ Interpretation Kiosk
(Report:  February 7/03, File No.:  2345-20-NPAR1 ) (REDMS No. 961594, 973818, 959888)
 

R 03/5-13

It was moved and seconded

(1)

That the Richmond Nature Park Accessible Washroom/Interpretation kiosk project proceed as approved in the 2003 Capital Plan.
 

(2)

That the results of the tendering process be presented to Council prior to the project proceeding.
 

(3)

That the project budget not exceed $100,000, and that staff report back to the Parks, Recreation & Cultural Services Committee on a revised scope for the project prior to proceeding further.

CARRIED

14.

history and heritage in city hall
(Report:  February 11/03, File No.:  0105-01; xr 2050-20-CH) (REDMS No. 961909)
 

R03/5-14

It was moved and seconded

That:

(1)

a photographic exhibition of former Reeves/Mayors and City Councils be mounted on the glass walls outside Council Chambers (as outlined in Option 1 described in the report dated February 11^th, 2003, from the Manager, Heritage & Cultural Services);
 

(2)

the photographs of the current Mayor and Council be mounted on the concrete pillar outside Council Chambers;
 

(3)

brushed aluminium plaques with names of Council members by decade be mounted on the concrete pillars in front of the photographic exhibition; and
 

(4)

Council allocate the necessary funding for the above from Council Contingency Expenses.

CARRIED

15.

Richmond Tall Ships 2005
(Report:  February 13/2003, File No.: 7400-20-TALL1 ) (REDMS No. 959536, 973821, 885760)
 

R03/5-15

It was moved and seconded

That the City encourage the establishment of a non-profit society that would combine private sector and community interest, to host Tall Ships 2005.

CARRIED

OPPOSED:  Cllr. Howard

16.

Memorial Garden Feasibility Study
(Report:  February 14, 2003, File No.:  2345-01) (REDMS No. 964922)
 

R 03/5-16

It was moved and seconded

That staff undertake a phased feasibility study examining the issues and options around the  potential of locating a memorial garden in Richmond.
 

Prior to the question on Resolution No. R03/5-16 being called, staff were requested to include in the report, information on the number of places of worship within the City which were considering the establishment of their own memorial gardens.

The question on Resolution No. R03/5-16 was then called, and it was CARRIED.

17.

Delivery of Youth Recreation Services
(Report:  February 13, 2003, File No.:  3425-01) (REDMS No. 963280, 973823)
 

R 03/5-17

It was moved and seconded

(1)

That the report (dated February 13, 2003 from the Director, Recreation and Cultural Services), regarding the Delivery of Youth Recreation Services, be received for information.
 

(2)

That the report be presented to the Council/School Board Liaison Committee in support of schools being included in the delivery model of youth services.

CARRIED

DEVELOPMENT PERMIT PANEL

R 03/5-18

18.

It was moved and seconded

(1)

That the minutes and the Chairs report for the Development Permit Panel meeting held on February 26^th, 2003, be received for information.
 

(2)

That the recommendations of the Panel to authorize the issuance of Development Permits for the properties at:
 

(a)

9151 Bridgeport Road (DP 02-202398); and
 

(b)

8080 Bennett Road (DP 02-212789),
 

be endorsed, and the Permits so issued.

CARRIED

URBAN DEVELOPMENT DIVISION

19.

SECTION 700 OF THE LOCAL GOVERNMENT ACT 11579 BRIDGEPORT ROAD
(Report:  Feb. 17/03, File No.:  8360-02-2001-185779 ) (REDMS No. 962928, 966748)
 

Please see Page 2 of these minutes for action taken on this matter.

FINANCE & CORPORATE SERVICES DIVISION

19A.

IMPLEMENTATION OF SALE AND LEASEBACK AGREEMENT FOR VEHICLE FLEET
(Report:  Mar. 10/03, File No.:  0745-01) (REDMS No. 963059)
 

R 03/5-19

It was moved and seconded

(1)

That the replacement of the City's fleet acquisition system with a Sale and Leaseback program be approved.
 

(2)

That the contract for the Sale and Leaseback Program be awarded to GE Fleet Services which will allow the City to receive $5,383,600 in cash up front which will be reinvested to increase the Public Works Vehicle Reserve fund.

CARRIED

OPPOSED:  Cllr. Steves

PUBLIC DELEGATIONS ON NON-AGENDA ITEMS

R 03/5-20

20.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on non‑agenda items (8:14 p.m.).

CARRIED

Ms. Debby Green, of 13471 Blundell Road, addressed Council regarding the need for a tree preservation bylaw in the City to prevent the removal of trees from private properties.  A copy of the material submitted by Ms. Green on this matter is on file in the City Clerks Office.
(File No. 6550-05)  (REDMS No. 974227, 2358, 856539, 113935, 113734)

R 03/5-21

21.

It was moved and seconded

That Committee rise and report (8:29 p.m.).

CARRIED

NEW BUSINESS

R 03/5-22

It was moved and seconded

That staff report to the Parks, Recreation & Cultural Services Committee with a comprehensive budget on the holding a Wooden Boat Festival, including total income and expenditures, and how the festival would be operated.

CARRIED

OPPOSED:  Cllr. E. Halsey-Brandt
S. Halsey-Brandt
Howard

R 03/5-23

It was moved and seconded

That staff report to the Planning Committee to clarify the work plan of the Intercultural Advisory Committee and the purpose of the $20,000 budget requested for allocation to that Committee, with the funding source to be the Council Provision Account.

CARRIED

BYLAWS FOR ADOPTION

R 03/5-24

It was moved and seconded

That the following bylaws be adopted:
 

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7353
(8060, 8080 and 8100 Bennett Road, RZ 01-197892)

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7412
(4640, 4700, 4720 and 4740 Steveston Highway, RZ 02-208491)

Road Exchange Bylaw No. 7443
(Property in the area of Wireless Way and Sparwood Place.)
 

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7458 (10260 Bird Road, RZ 02-219324).

CARRIED

R 03/5-25

It was moved and seconded

That Development Cost Charges Imposition Bylaw No. 7480 be adopted.

CARRIED

OPPOSED:  Cllr. McNulty
Steves

ADJOURNMENT

R 03/5-26

It was moved and seconded

That the meeting adjourn (8:49 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular Meeting of the Council of the City of Richmond held on Monday, March 10^th, 2003.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Acting City Clerk (David Weber)