Time:

7:00 p.m.

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Linda Barnes
Councillor Lyn Greenhill
Councillor Evelina Halsey-Brandt
Councillor Sue Halsey-Brandt
Councillor Rob Howard
Councillor Kiichi Kumagai
Councillor Bill McNulty
Councillor Harold Steves

City Clerk J. Richard McKenna

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R02 /16-1

1.

It was moved and seconded

That:

(1 )

the minutes of the Regular Council Meeting held on Monday, August 26^th, 2002); and

(2 )

the minutes of the Regular Council Meeting for Public Hearings held on Tuesday, August 27^th, 2002,

each be adopted as circulated.

CARRIED

COMMITTEE OF THE WHOLE

R02 /16-2

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:01 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items

Item No. 19 Application for Rezoning Amar Sandhu

(Councillor Steves left the meeting - 7:02 p.m.).

Mr. Patrick Cotter, representing the applicant, spoke about the City's lane policy, its application with regard to the proposed redevelopment of property at 8411 Steveston Highway, and the impact which this requirement could have on the project.  In concluding his presentation, Mr. Cotter urged Council to approve the application.

Mr. Mike Reevan, realtor and land assembler, expressed concern about the staff proposal to approve the location of the garages at the rear of the properties because (i) the street light which would be installed in the rear lane allowance would impact the adjoining property; (ii) the placement of the garages at the rear of the property and the lack of visibility from the homes could result in break-ins occurring; and (iii) such a proposal would limit access to the rear of the property.

Mr. Gerry Giesbrecht, of 10291 Bridgeport Road, advised that he would soon be submitting a similar application to the City and asked that Council consider making exceptions to the current lane policy.

Mr. Sam Sandhu, of 4691 Tilton Road, spoke about the number of small pockets of development occurring throughout the City which were not consistent with City rules and regulations.  He also spoke about the impact which the lane requirement would have on the surrounding area.

R02 /16-3

4.

It was moved and seconded

That Committee rise and report (7:24 p.m.).

CARRIED

(Councillor Steves returned to the meeting 7:25 p.m., and clarified that he had left the meeting because he had a potential conflict of interest under Section 231 of the Local Government Act, as he was the owner of property on Steveston Highway which was similar to the property now under discussion, and any action which was applied to that lot may be applicable to his property.)

COMMUNITY SAFETY COMMITTEE
Councillor Linda Barnes, Chair

R02 /16-4

5.

It was moved and seconded

That the minutes of the Community Safety Committee meeting held on Wednesday, August 28^th, 2002, be received for information.

CARRIED

6.

Community Safety Buildings Master Plan Schedule Change
(Report:  August 12/02, File No.:  2050-20-F3, 2050-20-F4 ) (REDMS No. 830734)

R02 /16-5

It was moved and seconded

That the revised Community Safety Buildings Master Plan Schedule be approved (as outlined in Attachment 1 to the report dated August 12, 2002 from the Fire Chief).

CARRIED

7.

Request for Support for Canada to Ratify the Kyoto Protocol
(Report:  August 9/02, File No.:  6125-01) (REDMS No. 733274, 843721)

R02 /16-6

It was moved and seconded

That:

(1 )

the City of Richmond support Canadas ratification of the Kyoto Protocol agreement;

(2 )

a letter be written to communicate this resolution to the Federal Members of Parliament; Federal Ministry of Environment, Provincial Ministers of Water, Land and Air Protection, Sustainable Resource Management and Energy and Mines; Federal and Provincial opposition leaders; and the Federation of Canadian Municipalities (FCM); and

(3 )

the letter referred to in Part (2) above, include (i) the concerns expressed by the Advisory Committee on the Environment; and (ii) the following considerations and assumptions:

Considerations -

(a )

Climate change could result in significant environmental, economic and social impacts to the City of Richmond and its residents;

(b )

Climate change is a global issue and requires effort around the globe - the Kyoto Protocol represents an unified approach at the international level for proceeding with collective action;

(c )

The Kyoto Protocol has established conservative targets when compared to reduction measures called for by the scientific community; this suggests that the Protocol represents a reasonable first-time effort, one that balances immediate economic concerns with  long-term economic and environmental objectives;

(d )

The Federal Government has prepared a set of strategic options that they believe will enable Canada to meet its targets despite the lack of involvement by the United States; and

(e )

Support for the ratification of the Kyoto Protocol is an extension of the City of Richmond's already existing commitments towards reducing greenhouse gas emissions and addressing climate change.

Assumptions

(a )

That Richmond and its stakeholders will be consulted and have a range of acceptable choices;

(b )

That the Kyoto Protocol would be implemented in a fair and equitable manner;

(c )

That the City of Richmond will be able to apply our principles of sustainability, equitability, cost-effectiveness, affordability, flexibility, integration, efficiency and co-operation; and

(d )

That senior governments will provide the necessary support (e.g., financial, technological, information, professional and technical expertise, etc.).

The question on Resolution No. R02/16-6 was not called, as the following amendment was introduced:

R02 /16-7

It was moved and seconded

That Part (3) of Resolution No. R02/16-6 be amended by adding the following to the list of Assumptions, That implementation would be conducted in such a manner to minimize the economic impact.

CARRIED

The question on Resolution No. R02/16-6, as amended by Resolution No. R02/16-7, was then called, and it was CARRIED with Cllr. Kumagai opposed.

8.

Hamilton Fire Hall Configuration
(Report:  July 25/ 02, File No.:  2050-20-F5) (REDMS No. 820399))

R02 /16-8

It was moved and seconded

That the scope of the new Hamilton Fire Hall project, be changed to include public washrooms, at a cost of $55,000.

CARRIED

9.

Service Level Review - Emergency Services Program
(Report:  August 13/02, File No.:  0340-20-CSAF3) (REDMS No. 818303, 831695, 843727)

(Cllr. Greenhill left the meeting 7:56 p.m.)

R02 /16-9

It was moved and seconded

That:

(1 )

the report (dated August 13, 2002 from the Manager, Emergency & Environmental Programs), regarding Emergency Services Administration service levels, be received for information; and

(2 )

letters be sent to the Minister of Public Safety, the Solicitor General and the Office of the Premier urging the Provincial Government to restore the Provincial Emergency Programs funding for Emergency Management Training and the Personal Disaster Assistance Program.

The question on Resolution No. R02/16-9 was not called, as the following amendment was introduced:

R02 /16-10

It was moved and seconded

That Resolution No. R02/16-9 be amended by adding the following as Part (3), letters be sent to the Councils of all member municipalities within the Greater Vancouver Regional District, advising of Richmond City Councils action on this matter.

CARRIED

The question on Resolution No. R02/16-9, as amended by Resolution No. R02/16-10, was then called, and it was CARRIED.

10.

Service Level Review  - Environmental Programs
(Report:  August 14/02, File No.:  0340-20-CSAF3) (REDMS No. 832391, 833487, 843731)

R02 /16-11

It was moved and seconded

That:

(1 )

the report (dated August 14, 2002 from the Manager, Emergency & Environmental Programs), regarding Environmental Programs services levels, be received for information; and

(2 )

the fee for disposal of yard waste items at the Recycling Depot be increased from $12 per cubic yard to $15 per cubic yard effective January 1, 2003.

CARRIED

GENERAL PURPOSES COMMITTEE
Mayor Malcolm D. Brodie, Chair

R02 /16-12

11.

It was moved and seconded

That the minutes of the General Purposes Committee meetings held on Monday, August 26th, 2002 and on Tuesday, September 3^rd, 2002, be received for information.

CARRIED

12.

CITY WIDE FLOOD PROTECTION AND MANAGEMENT STRATEGY
(Report:  Aug. 22/02, File No.:  6045-01) (REDMS No. 295625)

(Cllr. Greenhill returned to the meeting 7:59 p.m.)

R02 /16-13

It was moved and seconded

That Phase One of the Work Program for preparing a comprehensive updated City-wide 2021 Flood Protection and Management Strategy be approved (as described in the report dated August 22, 2002, from the Manager, Policy Planning).

The question on Resolution No. R02/16-13 was not called, as the following amendment was introduced:

R02 /16-14

It was moved and seconded

That Resolution No. R02/16-13 be amended by inserting the words, with emphasis on finding an alternative to the mid-island dyke, following the word Strategy.

CARRIED

The question on Resolution No. R02/16-13, as amended by Resolution No. R02/16-14, was then called, and it was CARRIED.

13.

INTERMUNICIPAL - FRASER RIVER PORT AUTHORITY (FRPA) ACCORD
(Report:  July 30/02, File No.:  0140-20-FRHA1) (REDMS No. 808728)

R02 /16-15

It was moved and seconded

That, the proposed Intermunicipal - Fraser River Port Authority (FRPA) Accord be endorsed (in accordance with the report dated July 30, 2002 from the Manager, Policy Planning).

CARRIED

14.

City of Richmond Position Paper PROVINCIAL ENERGY TASK FORCE
(Report:  Aug. 29/02, File No.:  0035-01) (REDMS No. 843205, 844783)

R02 /16-16

It was moved and seconded

(1 )

That the Provincial Task Force on Energy Policy be requested to implement an open, transparent and inclusive consultation process so that the full impacts and benefits can be researched and accounted for on a local, regional and provincial basis.

(2 )

That the Task Force and Minister be requested to consider the direct economic and social impact and costs to local governments and residents as a result of:

(a )

electricity deregulation,

(b )

gas storage in the Lower Mainland,

(c )

right-of-way management of transmission and distribution corridors

(d )

increased coal use on the environment, and

(e )

changing existing electricity rate endowment mechanisms that current customers currently enjoy.

(3 )

That the Energy Policy:

(a )

honour existing agreements between local governments and B.C. Hydro;

(b )

enable local government the right to control, manage and collect revenues for the use of rights of way; and

(c )

improve or extend environmental stewardship programs.

(4 )

That the GVRD be requested to compile and coordinate concerns of member municipalities and other input to the Task Force.

The question on Resolution No. R02/16-16 was not called, as the following amendment was introduced:

R02 /16-17

It was moved and seconded

That clause (a) of Part (2) of Resolution No. R02/16-16 be deleted in its entirety, and the subsequent clauses renumbered accordingly.

CARRIED

The question on Resolution No. R02/16-16, as amended by Resolution No. R02/16-17, was then called, and it was CARRIED.

15.

REVISIONS TO Positions on the Community Charter
(Report:  Aug. 27/02; File No.:  0035-02) (REDMS No. 841728, 841650)

R02 /16-18

It was moved and seconded

That the report (dated August 14^th, 2002, from the Acting Chief Administrative Officer, as amended, and as detailed in the report dated August 27^th, 2002, from the City Solicitor), be endorsed and forwarded to the Ministry of State for Community Charter, the Executive of the UBCM, and the Community Charter Council .

CARRIED

16.

PURCHASE OF PENSIONABLE SERVICE
(Report:  Aug. 8/02, File No.:  1450-02) (REDMS No. 828644)

R02 /16-19

It was moved and seconded

That funding for the purchase of past service be offered to all interested employees, and that such funds be reimbursed to the City through a payroll deduction program.

CARRIED

17.

2002 CASINO FUNDS
(Report:  July 24/02, File No.:  1085-01) (REDMS No. 819807, 844777)

R02 /16-20

It was moved and seconded

That the remaining $79,000 (one time only) of Casino funds be allocated to the 2003 Grants Program, for distribution in 2003.

DEFEATED

OPPOSED:  Cllr. Greenhill
E. Halsey-Brandt
S. Halsey-Brandt
Howard
Kumagai
McNulty
Steves

R02 /16-21

It was moved and seconded

That the remaining $79,000 be allocated to the 2003 casino funds for distribution in 2003 for new programs only, utilizing the Casino guidelines.

DEFEATED

OPPOSED:  Cllr. Barnes
Greenhill
E. Halsey-Brandt
Howard
Steves

PLANNING COMMITTEE
Councillor Bill McNulty, Chair

R02 /16-22

18.

It was moved and seconded

That the minutes of the Planning Committee meeting held on Wednesday, September 4^th, 2002, be received for information.

CARRIED

Councillor Steves, in accordance with Section 231 of the Local Government Act, advised that he was in a potential conflict of interest regarding Item Nos. 19 and 21 because as he was the owner of property on Steveston Highway which was similar to the property at 8411 Steveston Highway, and any action which was applied to that lot could be applied to his property.  He then left the meeting (8:50 p.m.).

19.

APPLICATION FOR REZONING - AMAR SANDHU
(RZ 02-203809 - Report:  August 16/02, File No.:  8060-20-7418) (REDMS No. 833331, 833760, 833762)

R02 /16-23

It was moved and seconded

That the rezoning of 8411 Steveston Highway from Single-Family Housing District, Subdivision Area E (R1/E) to Single-Family Housing District, Subdivision Area K (R1/K), BE DENIED.

The question on Resolution No. R02/16-23 was not called, as the following referral  motion was introduced:

R02 /16-24

It was moved and seconded

That the report (dated August 16^th, 2002, from the Manager, Development Applications), regarding an application for rezoning at 8411 Steveston Highway (RZ 02-203809), be referred to staff to:

(1 )

obtain a new letter of commitment from the developer to clarify (i) the land being dedicated to the City; (ii) the amount of funds being contributed as a Neighbourhood Improvement Charge; and (iii) the developers intentions regarding the placement of restrictive covenants on the property;

(2 )

re-examine the position of the garages in an effort to find a solution to the current problem;

(3 )

clarify whether the funds contributed as a Neighbourhood Improvement Charge could be set aside specifically for the future construction of the required lane; and

(4 )

the terms of the restrictive covenants, including financial implications.

CARRIED

Councillor McNulty asked that Item No. 21 be dealt with at this time, while Councillor Steves was still absent from the meeting, and this was agreed to by the Chair.

21.

APPLICATION FOR REZONING -  PARM DHINJAL & MICHAEL TILBE, REMAX SELECT PROPERTIES
(RZ 02-208491 - Report:  August 1/02, File No.:  8060-20-7412) (REDMS No. 812799, 279865, 820534, 820473, 820486)

R02 /16-25

It was moved and seconded

That the following recommendation be forwarded to Public Hearing:

(1 )

That Single Family Lot Size Policy 5438, (adopted by Council on April 17, 1990), be rescinded; and

(2 )

That Bylaw No. 7412, for the rezoning of 4640, 4700, 4720, 4740 Steveston Highway from Single-Family Housing District, Subdivision Area E (R1/E) to Single-Family Housing District, Subdivision Area K (R1/K), be introduced and given first reading.

CARRIED

(Councillor Steves returned to the meeting 9:08 p.m.)

20.

APPLICATION FOR REZONING - G5 MANAGEMENT INC.
(RZ 02-202113 - Report:  July 16/02, File No.:  8060-20-7411) (REDMS No. 814042, 820342, 820347)

R02 /16-26

It was moved and seconded

That Bylaw No. 7411, for the rezoning of 8220 and 8240 Garden City and 9020 Dixon Avenue from Single-Family Housing District, Subdivision Area C (R1/C) and 9040 Dixon Avenue from Single-Family Housing District, Subdivision Area B (R1/B) to Comprehensive Development District (CD/43), be introduced and given first reading.

CARRIED

22.

UPDATE TO AREA PLANS & ADMINISTRATIVE AMENDMENTS
(Report:  July 26/02, File No.:  8060-20-7406) (REDMS No. 803499, 809213, 817796, 809752, 836861, 809219, 809436, 361390, 513674, 532059, 489114, 817907, 808183, 814043)

R02 /16-27

It was moved and seconded

(1 )

That Bylaw No. 7406, which amends Official Community Plan Bylaw No. 7100, by:

(a )

substituting the following Area Plans for the existing Area Plans:

i)

Steveston as Schedule 2.4;

ii)

West Cambie as Schedule 2.11A;

iii)

East Cambie as Schedule 2.11B; and

iv)

Bridgeport as Schedule 2.12;

(b )

replacing the Planning Areas Map on two pages of the OCP and for the Key Maps in eight Sub-Area Plans;

(c )

removing specific wording and instead directing readers to the OCP with regard to the requirement for lands adjacent to the Agricultural Land Reserve (ALR) in the Terra Nova Sub-Area Plan and the Ash Street Sub-Area Plan;

(d )

removing a redundant Issue statement in the Thompson (Terra Nova Sub-Area) Plan;

(e )

changing the wording of the policy relating to aircraft noise requirements in the Dover Crossing Area Plan to be consistent with the other Area Plans; and

(f )

replacing Attachment 1 & 2 to Schedule 1 (Generalized Land Use Map) to update the ALR boundaries and correct the reference numbers for the Area and Sub-Area Plans;

be introduced and given first reading.

(2 )

That Bylaw No. 7406, having been considered in conjunction with:

(a )

the City's Financial Plan and Capital Program; and

(b )

the Greater Vancouver Regional District Solid Waste and Liquid Waste Management Plans,

is hereby deemed to be consistent with said program and plans, in accordance with Section 882(3)(a) of the Local Government Act.

(3 )

That Bylaw No. 7406, having been considered in conjunction with Section 882(3)(c) of the Local Government Act, be referred to the Land Reserve Commission for comment and response by October 16, 2002.

(4 )

That Bylaw No. 7406 having been considered in accordance with the City Policy on Consultation During OCP Development, is hereby deemed not to require further consultation.

(Councillor Kumagai left the meeting 9:10 p.m.)

CARRIED

PUBLIC WORKS & TRANSPORTATION COMMITTEE
Councillor Lyn Greenhill, Chair

R02 /16-28

23.

It was moved and seconded

That the minutes of the Public Works & Transportation Committee meeting held on Thursday, September 5^th, 2002, be received for information.

(Councillor Kumagai returned to the meeting 9:12 p.m.)

CARRIED

24.

AWARD OF T.1538 RESIDENTIAL SOLID WASTE AND RECYCLING COLLECTION SERVICES
(Report:  Aug. 8/02, File No.:  0775-20-T.1538) (REDMS No. 829546)

R02 /16-29

It was moved and seconded

(1 )

That Contract T.1538, Residential Solid Waste and Recycling Collection Services, for the period January 1, 2003 December 31, 2007, be awarded to International Paper Industries Ltd., at the unit rates quoted, in the total tendered annual amount of $3,053,831.10.

(2 )

That pizza boxes be added to the scope of the City's recycling collection program, at an additional annual cost of $20,340.

(Councillor E. Halsey-Brandt left the meeting 9:16 p.m.)

CARRIED

25.

TRANSLINK 2003 MAJOR ROAD NETWORK (MRN) MINOR CAPITAL PROGRAM SUBMISSION
(Report:  Aug. 20/02, File No.:  1000-03-012) (REDMS No. 836767)

(Councillor E. Halsey-Brandt returned to the meeting 9:18 p.m.)

R02 /16-30

It was moved and seconded

(1 )

That the submission of the following 10 road improvement projects for cost-sharing as part of the TransLink 2003 Major Road Network Minor Capital Program, (as described in the report  dated August 20^th, 2002, from the Director, Transportation), be endorsed:

(a )

Bridgeport Road/Knight Street Interchange Improvements;

(b )

No. 3 Road Sidewalk Improvements (Cambie Road to Sea Island Way);

(c )

Nelson Road Widening Improvements (Westminster Highway to Blundell Road);

(d )

Steveston Highway Traffic Signal Improvements (Shell Road, Gilbert Road and No. 3 Road);

(e )

Bridgeport Road/Simpson Road Traffic Signal Improvements;

(f )

No. 2 Road Traffic Signal Improvements (Francis Road and Williams Road);

(g )

No. 2 Road/Steveston Highway Traffic Signal Improvements;

(h )

Elmbridge Way/Westminster Highway Traffic Signal Improvements;

(i )

Westminster Highway/No. 4 Road Intersection Safety Improvements; and

(j )

Westminster Highway/No. 8 Road Pedestrian/Cyclist-Actuated Signal Installation.

(2 )

That staff report to Council on the outcome of the evaluation by the Major Roads Technical Advisory Committee on the above proposed submission to the 2003 Major Road Network Capital Development Program.

CARRIED

26.

SUBMISSION TO TRANSLINK 2003 MUNICIPAL BICYCLE INFRASTRUCTURE PROGRAM EXTENSION OF SHELL ROAD BIKE ROUTE (ATHABASCA DRIVE TO HORSESHOE SLOUGH TRAIL)
(Report:  Aug. 20/02, File No.:  6360-16) (REDMS No. 837071, 837599)

R02 /16-31

It was moved and seconded

(1 )

That the proposed 3-year project to extend the Shell Road bicycle route from Athabasca Drive to Horseshoe Slough Trail, (as described in the report dated August 20^th, 2002, from the Director, Transportation), be endorsed for submission for cost-sharing to TransLinks 2003 Municipal Bicycle Infrastructure Program at an estimated City cost of $250,000.

(2 )

That the source of funding for the City's share of the above project cost, if approved by TransLink for cost-sharing, be the Major Capital Works Program for Bike Lane Improvements in 2003, 2004 and 2005 subject to Councils approval of the annual budget for these years.

CARRIED

DEVELOPMENT PERMIT PANEL

R02 /16-32

27.

It was moved and seconded

(1 )

That the minutes and the Chairs report for the meeting held on August 28^th, 2002, be received for information.

(2 )

That the recommendations of the Panel to authorize the issuance of:

(a )

Development Permits for the properties at:

(i )

4388 Moncton Street (DP 01-198040);

(ii )

4388 Bayview Street (DP 01-198041);

(iii )

7780 & 7820 Garden City Road (DP 02-203209); and

(b )

Development Variance Permits for the properties at:

(i )

11591 Sealord Road (DV 02-207969);

(ii )

5951 McCallan Road (DV 01-198936); and

(iii )

4020 Moncton Street (DV 02-202908),

be endorsed, and the Permits so issued.

CARRIED

COMMUNITY SAFETY DIVISION

28.

UBCM RESOLUTION IN SUPPORT OF CANADIAN COAST GUARD HOVERCRAFT REPLACEMENT
(Report:  Sept. 4/02, File No.:  0140-20-TCAN1-04 ) (REDMS No. 844235) 

R02 /16-33

It was moved and seconded

That the following resolution be endorsed and forwarded to the Union of British Columbia Municipalities in support of a second hovercraft being commissioned to the West Coast of British Columbia:

WHEREAS the Canadian Coast Guard is responsible for marine rescue in the Fraser Delta and the critical approach area of the Vancouver International Airport off the City of Richmond foreshore, (wherein the Canadian Coast Guard has the exclusive mandate and responsibility to provide an adequate level of amphibious, dive-rescue capability); and

WHEREAS the recent capsizing of the fishing vessel, Cap Rouge II, resulting in the tragic loss of five lives, demonstrates the critical shortcomings in the Coast Guards capabilities and response; and

WHEREAS the hovercraft service is about to be dramatically reduced by the removal of hovercraft 045 from operational service;

THEREFORE BE IT RESOLVED that the Union of BC Municipalities petition the Federal Government to provide, as soon as possible, a modern, suitably equipped and staffed hovercraft, capable of meeting the service needs of the Richmond, Fraser Delta.

CARRIED

NEW BUSINESS

R02 /16-34

It was moved and seconded

That the first Director position on the Board of the Greater Vancouver Regional District be allocated five (5) votes, and the second Director position remain at four (4) votes, and that the GVRD be so advised.

CARRIED

BYLAWS FOR ADOPTION

R02 /16-35

It was moved and seconded

That the following bylaws be adopted:

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7303
(9051 and 9071 Beckwith Road, RZ 01-190942)

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 7326
(11271 Williams Road, RZ 02-199174) and

Traffic Bylaw No. 5870, Amendment Bylaw No. 7420.

CARRIED

ADJOURNMENT

R02 /16-36

It was moved and seconded

That the meeting adjourn (9:32 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular Meeting of the Council of the City of Richmond held on Monday, September 9^th, 2002.

_________________________________

__________________________________

Mayor (Malcolm D. Brodie)

City Clerk (J. Richard McKenna)