October 21, 2024 - Minutes

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Chak Au
Councillor Carol Day
Councillor Laura Gillanders
Councillor Kash Heed
Councillor Andy Hobbs
Councillor Alexa Loo
Councillor Bill McNulty
Councillor Michael Wolfe

Corporate Officer – Claudia Jesson

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R24/18-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council meeting held on October 7, 2024; and

(2)

the minutes of the Regular Council meeting for Public Hearings held on October 15, 2024,

be adopted as circulated.

CARRIED

COMMITTEE OF THE WHOLE

R24/18-2

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:01 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items – None.

R24/18-3

4.

It was moved and seconded

That Committee rise and report (7:02 p.m.).

CARRIED

CONSENT AGENDA

R24/18-4

5.

It was moved and seconded

That Items No. 6, 7 and 9 through No. 15 be adopted by general consent.

CARRIED

6.

COMMITTEE MINUTES

That the minutes of:

(1)

the Community Safety Committee meeting held on October 8, 2024;

(2)

the General Purposes Committee meeting held on October 15, 2024;

(3)

the Planning Committee meeting held on October 16, 2024;

(4)

the Public Works and Transportation Committee meeting held on October 16, 2024; and

(5)

the Council/School Board Liaison Committee meeting held on September 11, 2024;

be received for information.

ADOPTED ON CONSENT

7.

Award of Contract 8283P – Employee & Family Assistance Program

(File Ref. No. 05-1400-01) (REDMS No. 7795677)

(1)

That Contract 8283P – Employee & Family Assistance Program (EFAP) be awarded to Green Shield Canada for a three-year term for an estimated value of $589,050.00, excluding taxes, as described in the report titled “Award of Contract 8283P – Employee& Family Assistance Program,” dated September 18, 2024, from the Senior Director, People & Culture, Human Resources;

(2)

That the Chief Administrative Officer and General Manager, Finance and Corporate Services be authorized to execute the contract and all related documentation with Green Shield Canada; and

(3)

That the Chief Administrative Officer and General Manager, Finance and Corporate Services be authorized to extend the initial three-year contract term for an additional one year, up to the maximum total term of four years, for an estimated total value of $785,400.00, excluding taxes.

ADOPTED ON CONSENT

8.

City of Richmond Signature and Community Events Plan 2025–2029

(File Ref. No. 11-7000-01) (REDMS No. 7591445)

Please see page 8 for action on this item.

9.

2025 Council and Committee Meeting Schedule

(File Ref. No. 01-0105-01) (REDMS No. 7810334)

(1)

That the 2025 Council and Committee meeting schedule, as shown in Attachment 1 of the staff report dated September 17, 2024 from the Director, City Clerk’s Office, be approved, with the addition of the following:

(a)

That the January 6, 2025 General Purposes Committee and Finance Committee meetings be rescheduled to January 7, 2025; and

(b)

That the January 7, 2025 Planning Committee meeting be rescheduled to January 8, 2025.

(2)

That the Council Procedure Bylaw No. 7560 be varied to allow for the following revisions as detailed in the staff report titled “2025 Council and Committee Meeting Schedule” dated September 17, 2024, from the Director, City Clerk’s Office, be approved:

(a)

That the Regular Council meetings (open and closed) of August 11 and August 25, 2025 be cancelled; and

(b)

That the August 18, 2025 Public Hearing be rescheduled to September 2, 2025 at 7:00 p.m. in the Council Chambers at Richmond City Hall.

ADOPTED ON CONSENT

10.

Japanese Canadian Legacies Community Grant Opportunities
(File Ref. No. 10-6000-01) (REDMS No. 7823342)

(1)

That the scope of work related to the two grant applications to the Japanese Canadian Legacies Community Fund, for an aggregate total of up to $1,500,000, be endorsed in principle by Council, as described in the report titled “Japanese Canadian Legacies Community Grant Opportunities,” dated October 2, 2024, from the Director, Facilities and Project Development and the Director, Parks Services;

(2)

That should the grant application(s) be successful, the Chief Administrative Officer and the Deputy Chief Administrative Officer be authorized to execute the agreement on behalf of the City of Richmond with the Steveston Community Society (SCS), for the contribution from SCS to the City for the Japanese Canadian Legacy Improvements work; and

(3)

That a capital budget up to $1,500,000 for the Japanese Canadian Legacy Improvements be approved and be included in the Consolidated 5 Year Financial Plan (2025-2029).

ADOPTED ON CONSENT

11.

Recommended Long-term Steveston Streetscape Vision 2024

(File Ref. No. 08-4000-01) (REDMS No. 7746668)

(1)

That Option 2 as outlined in the report titled “Recommended Long-term Steveston Streetscape Vision 2024”, dated September 17, 2024, from the Director, Transportation, be endorsed for further investigation; and

(2)

That the development of the Recommended Long-term Steveston Streetscape Vision 2024, including Transportation Planning, Functional and Preliminary Design, be submitted for Council’s consideration in the 2025 budget process.

ADOPTED ON CONSENT

12.

Application by Pooni Group Inc. for an Agricultural Land Reserve Non-Farm Use at 4880 no. 6 road

(File Ref. No. AG 23-017928) (REDMS No. 7688104)

That the application by Pooni Group Inc. for an Agricultural Land Reserve Non-Farm Use to permit an extension of the lease of an approximate 6.8 ha (16.8 acre) portion of 4880 No. 6 Road for up to 25 years, and to permit construction of a new 1,664 m² clubhouse and driving range structure on the leased portion of the site at 4880 No. 6 Road, be endorsed and forwarded to the Agricultural Land Commission.

ADOPTED ON CONSENT

13.

Proposed Amendments to Traffic Bylaw 5870 for Speed Limit Reduction in Steveston

(File Ref. No. 10-6450-15-01) (REDMS No. 7748450)

(1)

That Option 2 to reduce the posted speed limit on local roads in Steveston from 50 km/h to 30 km/h as described in the staff report titled “Proposed Amendments to Traffic Bylaw5870 for Speed Limit Reduction in Steveston, dated September 17, 2024, from the Director, Transportation, be endorsed; and

(2)

That Traffic Bylaw No. 5870, Amendment Bylaw No. 10607, to revise the posted speed limit be introduced and given first, second and third reading.

ADOPTED ON CONSENT

14.

Arterial Roadway Improvement Program (2021), Top 20 Collision Prone Intersections - Implementation of Medium/Long-term Improvements (2021), and Top 20 Collision Prone Intersections - Implementation of Medium/Long-term Improvements (2022) – Project Update

(File Ref. No. 10-6500-01) (REDMS No. 7808550)

(1)

That Option 1 be approved as presented in the report “Arterial Roadway Improvement Program (2021), Top 20 Collision Prone Intersections - Implementation of Medium/Long-term Improvements (2021), and Top 20 Collision Prone Intersections -Implementation of Medium/Long-term Improvements (2022) – Project Update”, dated September 18, 2024, from the Director, Engineering and Director, Transportation; and

(2)

That the budget increase of $3,750,000 funded by Roads Development Cost Charges (DCC) and Capital Reserve (Revolving Fund) be included in the Consolidated 5 Year Financial Plan (2025-2029).

ADOPTED ON CONSENT

15.

UBCM Community Emergency Preparedness Fund: 2024/25 Disaster Risk Reduction – Climate Adaptation Grant Applications

(File Ref. No. 10-6000-01) (REDMS No. 7776952)

(1)

That the application(s) to the Community Emergency Preparedness Fund, Disaster Risk Reduction – Climate Adaptation funding stream, as outlined in the staff report titled “UBCM Community Emergency Preparedness Fund: 2024/25 Disaster Risk Reduction – Climate Adaptation Grant Applications” dated September 13, 2024 from the Director, Engineering, be endorsed;

(2)

That should the grant application(s) be successful, the Chief Administrative Officer and the General Manager, Engineering and Public Works, be authorized to execute funding agreements with UBCM on behalf of the City for the Drainage Pump Station Condition Assessment, Flood Protection and Rain Gauge Monitoring Stations, and Blundell Road Canal Improvement projects; and

(3)

That should the grant application(s) be successful, capital projects of $150,000 for the Drainage Pump Station Condition Assessment, $150,000 for Flood Protection and Rain Gauge Monitoring Stations, and $5,000,000 for Blundell Road Canal Improvement be approved with 100% funding from the external grant, as outlined in the staff report titled “UBCM Community Emergency Preparedness Fund: 2024/25 Disaster Risk Reduction – Climate Adaptation Grant Applications” dated September 13, 2024 from the Director, Engineering, and be included in the Consolidated 5 Year Financial Plan (2025-2029) accordingly.

ADOPTED ON CONSENT

CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

GENERAL PURPOSES COMMITTEE –
Mayor Malcolm D. Brodie, Chair

8.

City of Richmond Signature and Community Events Plan 2025–2029

(File Ref. No. 11-7000-01) (REDMS No. 7591445)

R24/18-5

It was moved and seconded

(1)

That the revised Guiding Principles for City Events as detailed in the report “City of Richmond Signature and Community Events Plan 2025–2029”, dated September 26, 2024, from the Director, Arts, Culture and Heritage be endorsed;

(2)

That the City of Richmond Signature and Community Events Plan 2025–2029 as detailed in the attached report, dated September 26, 2024, from the Director, Arts, Culture and Heritage be endorsed to guide the planning and delivery of City events for the next five years; and

(3)

That the expenditures totaling $950,200 for the City Events Program 2025 with funding of $890,600 from the Rate Stabilization Account, $31,000 estimated sponsorship and $28,600 estimated grant revenue be considered in the 2025 budget process.

The question on the motion was not called as discussion ensued regarding additional funding expenditure considerations to the City Events Program 2025.  As a result of the discussion, the following amendment motion was introduced:

R24/18-6

It was moved and seconded

That:

(1)

Item (2) be amended to include the addition of $10,000 for Doors Open Richmond and addition for year 2025 of $30,000 to the Supporting Food Security Through Community Driven Events Program; and

(2)

Item (3) be amended to update total expenditures to $990,200 for the City Events Program 2025, and $930,600 for the Rate Stabilization Account.

The question on amendment Resolution R24/18-6 was not called as a brief discussion ensued with respect to liability insurance for farmers markets.  Staff were given direction to speak to the organizers about what the options might be to mitigate the amount being paid for insurance.

The question on amendment Resolution R24/18-6 was then called and it was CARRIED.

Further discussion ensued with respect to funding availability for the Community Celebration Grant program.

In response to queries from Council, staff noted that the Community Celebration Grant applications not offered funding in 2024 had not met the eligibility criteria of the program.

Staff were asked to advise Council in the future should the number of eligible recipients for the Community Celebration Grant or Neighbourhood Block Party Program exceed the budgeted funds available.

The question on Resolution R24/18-5 as amended, which reads as follows:

(1)

That the revised Guiding Principles for City Events as detailed in the report “City of Richmond Signature and Community Events Plan 2025–2029”, dated September 26, 2024, from the Director, Arts, Culture and Heritage be endorsed;

(2)

That the City of Richmond Signature and Community Events Plan 2025–2029 as detailed in the attached report, dated September 26, 2024, from the Director, Arts, Culture and Heritage be endorsed to guide the planning and delivery of City events for the next five years, with the addition of $10,000 for Doors Open Richmond and addition for year 2025 of $30,000 to the Supporting Food Security Through Community Driven Events Program; and

(3)

That the expenditures totaling $990,200 for the City Events Program 2025 with funding of $930,600 from the Rate Stabilization Account, $31,000 estimated sponsorship and $28,600 estimated grant revenue be considered in the 2025 budget process.

was then called, and it was CARRIED.

BYLAWS FOR ADOPTION

R24/18-7

It was moved and seconded

That the following bylaws be adopted:

Permissive Property Tax Exemption (2025) Bylaw No. 10566

Consolidated 5 Year Financial Plan (2024-2028) Bylaw No. 10515, Amendment Bylaw No. 10604

CARRIED

DEVELOPMENT PERMIT PANEL

R24/18-8

16.

It was moved and seconded

That the minutes of the Development Permit Panel meeting held on October 9, 2024, be received for information.

CARRIED

ADJOURNMENT

R24/18-9

It was moved and seconded

That the meeting adjourn (7:41 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular meeting of the Council of the City of Richmond held on Monday, October 21, 2024.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (Claudia Jesson)