September 21, 2016 - Minutes

Date:

Wednesday, September 21, 2016

Place:

Anderson Room
Richmond City Hall

Present:

Councillor Chak Au, Chair
Councillor Harold Steves
Councillor Derek Dang
Councillor Alexa Loo

Absent:

Councillor Ken Johnston

Also Present:

Councillor Carol Day

Call to Order:

The Chair called the meeting to order at 4:00 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the Public Works and Transportation Committee held on July 20, 2016, be adopted as circulated.

CARRIED

ENGINEERING AND PUBLIC WORKS DIVISION

1.

City of Richmond Energy Statement Initiative
(File Ref. No. 10-6125-05-01) (REDMS No. 5149960 v. 7)

It was moved and seconded

That the staff report titled “City of Richmond Energy Statement Initiative” from the Director, Engineering, dated August 29, 2016, be received for information.

CARRIED

2.

Release of BC Climate Leadership Plan
(File Ref. No. 10-6125-07-02) (REDMS No. 5146965 v. 5)

The Committee expressed satisfaction with the level of detail presented in the report.  In response to questions, Nicholas Heap, Sustainability Project Manager, confirmed that the Provincial and Federal governments are engaged in the development of a Pan-Canadian climate plan. 

It was moved and seconded

That a letter be sent to the Premier of BC to express the concerns regarding the Climate Leadership Plan, as identified in the report titled "Release of BC Climate Leadership Plan," dated August 24, 2016, from the Director, Engineering.

CARRIED

The Committee, after gathering input from staff, suggested that it would be beneficial to simplify the report and include the summary in a press release which could be made available to the public.  

PLANNING AND DEVELOPMENT DIVISION

3.

TransLink 2017 Capital Program Cost-Share Submissions
(File Ref. No. 01-0154-04) (REDMS No. 5106703 v. 3)

In reply to a query, Victor Wei, Director, Transportation, noted that the results of the cost share program could be complied as early as end of the year or toward the beginning of the next year.

It was moved and seconded

(1)

That the submission of pedestrian, bicycle and transit facility improvement projects for cost-sharing as part of the TransLink 2017 Bicycle Infrastructure Capital Cost Sharing Regional Needs Program and Transit-Related Road Infrastructure Program, as described in the report, titled, “TransLink 2017 Capital Program Cost-Sharing Submissions” dated August 10, 2016 from the Director, Transportation, be endorsed; and

(2)

That, should the above submissions be successful and the projects receive Council’s approval via the annual capital budget process, the Chief Administrative Officer and General Manager, Planning and Development be authorized to execute the funding agreements and the 2017 Capital Plan and the 5-Year Financial Plan (2017-2021) be updated accordingly.

CARRIED

4.

TransLink Southwest Area Transport Plan – Results of Phase 1 Consultation
(File Ref. No. 01-0154-04) (REDMS No. 5146696 v. 2)

It was moved and seconded

That the staff report titled “TransLink Southwest Area Transport Plan – Results of Phase 1 Consultation” providing a summary of the Phase 1 consultation results for TransLink’s Southwest Area Transport Plan, dated August 24, 2016, from the Director, Transportation, be received for information.

CARRIED

5.

Recommendation to Award Contract 5658P - Traffic Signal System Maintenance, Upgrading and Installation
(File Ref. No. 02-0775-50-5658) (REDMS No. 5104871)

In response to questions, Victor Wei, Director, Transportation, noted that Cobra Electric Limited has been providing service to the City of Richmond for more than 20 years.

It was moved and seconded

(1)

That Contract 5658P – “Traffic Signal System Maintenance, Upgrading and Installation” be awarded to Cobra Electric Limited in an amount not to exceed approved budgets and that staff be authorized to extend the contract in one-year increments up to five years in total and, if required, extend the contract beyond the five-year term on a month-by-month basis until such time a new contract can be advertised and awarded; and

(2)

That the Chief Administrative Officer and General Manager, Planning and Development, be authorized to execute the above contract.

CARRIED

6.

drainage box culvert replacement at no. 2 road and walton road
(File Ref. No.:  10-6060-01) (REDMS No. 5157881)

It was moved and seconded

(1)

That funding of $2,000,000 from the Drainage Utility Reserve be included as an amendment to the 5 Year Financial Plan (2016-2020) to complete the Drainage Box Culvert Replacement Project at No. 2 Road and Walton Road; and

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works, be authorized to award the Drainage Box Culvert Replacement Project at No. 2 Road and Walton Road and execute an agreement with respect thereto.

CARRIED

7.

Water Meter program Update
(File Ref. No.:  10-6650-02) (REDMS No. 5125648 v. 11)

In reply to questions, Lloyd Bie, Manager, Engineering Planning, explained that the Fixed Based Network offers many benefits, including: (i) providing real time consumption information, (ii) eliminating the need for workers to drive by water meters to gather information via radios, (iii) being able to witness and prevent leakages, and (iv) mitigating the wastage of water caused by leaks.  

It was moved and seconded

That staff bring forward options and recommendations for mandatory Multi-Family water metering for consideration through the Capital budget process.

CARRIED

8.

MANAGER’S REPORT

None.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:17 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the Public Works and Transportation Committee of the Council of the City of Richmond held on Wednesday, September 21, 2016.

_________________________________

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Councillor Chak Au
Chair

Shaun Divecha
Legislative Services Coordinator