April 25, 2017 - Minutes
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Parks, Recreation and Cultural Services Committee
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Date: |
Tuesday, April 25, 2017 |
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Place: |
Anderson Room |
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Present: |
Councillor Harold Steves, Chair |
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Call to Order: |
The Chair called the meeting to order at 4:00 p.m. |
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MINUTES |
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It was moved and seconded |
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That the minutes of the meeting of the Parks, Recreation and Cultural Services Committee held on March 28, 2017, be adopted as circulated. |
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CARRIED |
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NEXT COMMITTEE MEETING DATE |
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May 24, 2017, (tentative date) at 4:00 p.m. in the Anderson Room |
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DELEGATION |
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1. |
With the aid of a PowerPoint presentation (copy on-file, City Clerk’s Office), Karen Smith and Paul Dylla, representing the Richmond Adult Ballet students, spoke on securing programming space at the Minoru Place Activity Centre, noting that (i) there has been a high demand for the dance program, with many individuals on the waiting list, (ii) all age groups can participate in the dance program, (iii) there is a lack of change room and warm up space in the current location, and (iv) Minoru Place Activity Centre is an ideal location with parking facilities and nearby amenities. |
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In reply to queries from Committee, staff noted that stakeholder consultation on the repurposing of the Minoru Place Activity Centre is anticipated to take place in June 2017. Also, Cathryn Volkering Carlile, General Manager, Community Services, clarified that the Richmond Adult Ballet program is a Richmond Arts Centre Program. |
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In reply to queries from Committee, Mr. Dylla noted that sharing programming space with other groups during peak times may be challenging. Also, Mr. Dylla provided information documents related to the Adult Dance Program (attached to and forming part of these minutes as Schedule 1). |
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Discussion ensued with regard to converting current storage space to change rooms and providing recreational dance classes for children and youth. |
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As a result of the discussion, the following referral motion was introduced: |
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It was moved and seconded |
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(1) |
That the presentation from Richmond Adult Ballet be received for information; and |
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(2) |
That staff consider programming space for Richmond Adult Ballet in the Minoru Place Activity Centre and report back. |
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CARRIED |
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COMMUNITY SERVICES DIVISION |
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2. |
Lansdowne Road Street as Canvas Temporary Public Art Installation Detailed Design |
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Eric Fiss, Public Art Planner, reviewed the proposed temporary public art installation on Landsdowne Road, noting that the design will be painted on the surface of the raised multi-modal path and the temporary art installation will last the lifespan of the paint. |
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Discussion ensued with regard to options to incorporate community engagement into the project. |
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It was moved and seconded |
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That the staff report titled, “Lansdowne Road Street as Canvas Temporary Public Art Installation Detailed Design,” dated March 31, 2017, from the Director, Arts, Culture and Heritage Services, be endorsed. |
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CARRIED |
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3. |
Richmond Public Art Program 2016 Annual Report and Public Art Advisory Committee 2017 Work Plan |
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Mr. Fiss briefed Committee on the Richmond Public Art Program 2016 Annual Report and Public Art Advisory Committee’s (PAAC) 2017 Work Plan, noting that the city’s historical themes can be incorporated into PAAC’s work plan. |
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Discussion ensued with regard to incorporating the city’s history into proposed public art projects and placing public art in appropriate locations. |
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It was moved and seconded |
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(1) |
That incorporating themes related to Richmond’s history into proposed art projects be included in the Public Art Advisory Committee’s 2017 Work Plan; and |
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(2) |
That the Richmond Public Art Advisory Committee 2017 Work Plan, as amended, be approved. |
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CARRIED |
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4. |
Spring Break Program Update 2017 |
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Elizabeth Ayers, Manager, Community Services Planning and Projects, presented a video on the 2017 Spring Break Program (copy on-file, City Clerk’s Office), noting that there was a positive community response to free swim and skate coupons. |
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It was moved and seconded |
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That the staff report titled, “Spring Break Program Update 2017” from the Senior Manager, Recreation and Sport Services, dated April 6, 2017, be received for information. |
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CARRIED |
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5. |
Review of Local Sport Group Residency Requirement |
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In reply to queries from Committee with regard to the Richmond residency rate for participants enrolled in Richmond Gymnastics, Gregg Wheeler, Manager, Sport and Community Events, noted that Richmond Gymnastics has a 90% Richmond residency participation rate. |
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Discussion ensued with regard to the residency verification process and the three year introductory period for new sports groups to grow participation and meet residency requirements. |
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As a result of the discussion, staff were directed to seek consultation with Sports Council on the policy related to the three year introductory period. |
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It was moved and seconded |
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That Council Policy 8701 be amended to include a requirement that Richmond Sport organizations have a membership of at least 70 per cent prior to receiving assistance from the City as described in the staff report titled “Review of Local Sport Group Residency Requirement,” dated April 6, 2017, from the Senior Manager, Recreation and Sport Services. |
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CARRIED |
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6. |
Supporting Vertical Parenting in Richmond’s City Centre |
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Serena Lusk, Senior Manager, Recreation and Sport Services, spoke on vertical parenting in the city centre, noting that the United Way provided funding towards research and programs on the matter. |
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It was moved and seconded |
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That the staff report titled, “Supporting Vertical Parenting in Richmond’s City Centre,” dated April 5, 2017, from the Senior Manager, Recreation and Sport Services, be received for information. |
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CARRIED |
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7. |
Garden City Lands April 2017 Update |
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Mike Redpath, Senior Manager, Parks, and Jamie Esko, Manager, Parks Planning, Design and Construction, provided an update on the Garden City Lands development, noting that (i) construction of the site’s pathways is on-going, (ii) a TransLink bus stop was installed near the south-east corner of the site, (iii) the ditch along the Westminster Highway portion of the side will be filled in, (iv) the farming agreement with Kwantlen Polytechnic University (KPU) will proceed to KPU’s Board of Governors for authorization, (v) multiple soil sources are used and soils are tested to an agricultural standard prior to installation, (vi) tree and plant species native to the Fraser River zone will be planted on-site, and (vii) proposed designs for the community hub structures will be provided to Council prior to submission to the Agricultural Land Commission. |
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Discussion ensued with regard to utilizing clean sources of soil and organic standards for soil testing, and planting native tree species on-site. |
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The Chair provided a map of the distribution of the native species in Richmond (attached to and forming part of these minutes as Schedule 2) and provided staff a book listing the native species in Richmond, titled Native Plants of Marsh and Upland in Richmond (copy on-file, City Clerk’s Office). |
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It was moved and seconded |
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(1) |
That the staff report titled “Garden City Lands April 2017 Update,” dated April 5, 2017, from the Senior Manager, Parks be received for information; and |
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(2) |
That a copy of the staff report titled “Garden City Lands April 2017 Update,” dated April 5, 2017, from the Senior Manager, Parks, be forwarded to Kwantlen Polytechnic University, stakeholder groups and be posted on the City’s website. |
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CARRIED |
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The Chair advised that Memorial for Canadians of Japanese Descent will be considered as Item No. 7A. |
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7A. |
memorial for Canadians of japanese decent |
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Referring to a letter from the Steveston Cultural Centre, (attached to and forming part of these minutes as Schedule 3), it was noted that 2017 marks the 75th anniversary of the internment of Richmond residents of Japanese descent. |
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Discussion ensued with regard to establishing a memorial to commemorate the internment of Richmond residents of Japanese descent in the city. |
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As a result of the discussion, the following referral motion was introduced: |
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It was moved and seconded |
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(1) |
That the letter from the Steveston Cultural Centre regarding the Nikkei Memorial Project be referred to staff; and |
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(2) |
That staff examine funding options for the Nikkei Memorial Project and report back to the General Purposes Committee. |
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CARRIED |
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8. |
MANAGER’S REPORT |
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Wellness Strategy |
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Ms. Ayers noted that the public engagement for the City’s Wellness Strategy has commenced and will include consultation through Let’s Talk Richmond online and open house sessions. |
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ADJOURNMENT |
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It was moved and seconded |
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That the meeting adjourn (5:14 p.m.). |
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CARRIED |
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Certified a true and correct copy of the Minutes of the meeting of the Parks, Recreation and Cultural Services Committee of the Council of the City of Richmond held on Tuesday, April 25, 2017. |
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Councillor Harold Steves |
Evangel Biason |