December 5, 2022 - Minutes
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General Purposes Committee
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Date: |
Monday, December 5, 2022 |
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Place: |
Council Chambers |
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Present: |
Mayor Malcolm D. Brodie, Chair Councillor Kash Heed Councillor Andy Hobbs Councillor Laura Gillanders Councillor Michael Wolfe |
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Call to Order: |
The Chair called the meeting to order at 4:00 p.m. |
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MINUTES |
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It was moved and seconded |
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That the minutes of the meeting of the General Purposes Committee held on November 21, 2022, be adopted as circulated. |
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CARRIED |
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1. |
AWARD OF CONTRACT 8054P - TELECOMMUNICATIONS SERVICES (File Ref. No. 04-1300-01) (REDMS No. 7002906) |
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It was moved and seconded |
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(1) |
That contract 8054P - Telecommunications Services be awarded to TELUS Communications Company for an aggregate value of $3,696,898, excluding taxes, for an initial contract term of six years as described in the report titled “Award of Contract 8054P – Telecommunications Services”, dated October 26, 2022 from the Director, Information Technology; and |
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(2) |
That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to execute the contract with TELUS Communications Company; and |
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(3) |
That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to extend the contract at the end of the original contract for a further six-year term. |
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The question on the motion was not called as in response to queries from Committee, staff noted that (i) Telus salaries are well above living wage thresholds, (ii) some entry level positions are below the threshold; however, they have a variable composition component with performance enhancements that help to exceed the threshold, (iii) the Council Chambers audio visual replacement is underway and is forecasted to be implemented during the 2022 Christmas break, (iv) there has been a decrease in contracting costs, primarily mobility services, (v) Telus is rolling out their 5G network throughout Richmond but will take a number of years for completion, (vi) the annual sponsorship usage is at the discretion of the City on how it is to be used, and (vii) Rogers does not have investment in in-ground infrastructure to accommodate the landline component. |
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The question on the motion was then called and it was CARRIED. |
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COMMUNITY SAFETY DIVISION |
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2. |
(File Ref. No. 12-8275-30-001) (REDMS No. 6993027) |
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It was moved and seconded |
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(1) |
That the application from Birdie Indoor Golf Centre Ltd., doing business as Birdie Indoor Golf Centre, new Liquor Primary Licence to operate Indoor Golf Simulation Centre at 4280 No. 3 Road Unit 120, with liquor service, be supported for: |
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(a) |
a new Liquor Primary Liquor Licence with total person capacity of 53 persons; and |
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(b) |
proposed hours of liquor sales from Sunday to Saturday, from 9:00AM to 2:00 AM. |
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(2) |
That a letter be sent to Liquor and Cannabis Regulation Branch, which includes the information attached as Appendix A, advising that Council recommends the approval of the liquor licence application for the reasons that this new application for a Liquor Primary Liquor Licence has been determined, following public consultation, to be acceptable in the area and community. |
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The question on the motion was not called as in reply to queries from Committee, staff noted that the RCMP are consulted and only provide comments if there are concerns, and the notification area is similar to the process undertaken for rezoning applications and an expanded area would be beyond the noise concerns. |
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The question on the motion was then called and it was CARRIED. |
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3. |
(File Ref. No. 12-8275-30-001) (REDMS No. 6993024) |
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It was moved and seconded |
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(1) |
That the application from Vanshoots Management Ltd., doing business as Remix Restaurant and Bar, for an amendment to Food Primary Licence #308845, requesting an increase to their hours of liquor service from Sunday to Saturday, 9:00AM to Midnight, to Sunday to Saturday, 9:00AM to 2:00AM, be supported, and: |
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(a) |
Total person capacity currently set at 149 persons will not change. |
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(2) |
That a letter be sent to the Liquor and Cannabis Regulation Branch, which includes the information attached as Appendix A, advising that Council recommends the approval of the licence amendment for the reasons that this amendment has been determined, following public consultation, to be acceptable in the area and community. |
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CARRIED |
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4. |
SOIL USE FOR THE PLACEMENT OF FILL APPLICATION FOR THE PROPERTY AT 22040 RIVER ROAD (THANDI) (File Ref. No. 12-8350-05-AMANDA#) (REDMS No. 6915681) |
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It was moved and seconded |
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That the ‘Soil Use for the Placement of Fill’ application, submitted by Avtar Thandi (the “Applicant”), proposing to deposit soil for the purpose of improving the agricultural capability of the property located at 22040 River Road, be authorized for referral to the Agricultural Land Commission (ALC) for the ALC to review and determine the merits of the proposal from an agricultural perspective as the Applicant has satisfied all of the City’s current reporting requirements. |
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The question on the motion was not called as in reply to queries from Committee, staff and qualified professionals advised that (i) a calculation for the number of dump truck loads can be provided, (ii) remediation of the site is to cultivate blueberries, (iii) bonds change based on previous settlements, (iv) water management is considered for the 12 months, (v) no impacts to the Environmentally Sensitive Areas, (vi) soil from a local site is one dollar per metre and soil from outside the City is two dollars per metre, (vii) the Agrologist is responsible for examining and sourcing the soil, (viii) options are being examined with regards to GPS tracking of shipments, (ix) our local bylaw officers do inspections of soil but rely on qualified professionals for soil testing, (x) peat will be pealed back and soil placed and then the peat replaced, and (xi) there is no intention to fill in the ditch. |
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The question on the motion was then called and it was CARRIED with Cllrs. Day and Wolfe opposed. |
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5. |
SISTER CITY ADVISORY COMMITTEE FOUR YEAR ACTIVITY PLAN (2023-2026) (File Ref. No. 01-0100-30-SCIT1-01) (REDMS No. 7019421) |
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This item has been removed from the agenda. |
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LAW AND LEGISLATIVE SERVICES DIVISION |
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6. |
APPOINTMENT OF ACTING CORPORATE OFFICER (File Ref. No. 05-1400-01) (REDMS No. 7036903) |
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It was moved and seconded |
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That Evangel Biason, Manager, Legislative Services, be appointed as an Acting Corporate Officer for the purposes of carrying out statutory duties prescribed in section 148 of the Community Charter in the absence of, or as directed by, Claudia Jesson, Director, City Clerk’s Office (Corporate Officer). |
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CARRIED |
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ADJOURNMENT |
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It was moved and seconded |
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That the meeting adjourn (4:31 p.m.). |
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CARRIED |
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Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, December 5, 2022. |
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Mayor Malcolm D. Brodie |
Sarah Goddard |