October 25, 2021 - Minutes

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Chak Au (by teleconference)
Councillor Carol Day 
Councillor Andy Hobbs 
Councillor Alexa Loo (by teleconference) 
Councillor Bill McNulty 
Councillor Linda McPhail (by teleconference) 
Councillor Harold Steves (by teleconference) 
Councillor Michael Wolfe (by teleconference)

Corporate Officer – Claudia Jesson

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R21/18-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council meeting held on October 12, 2021, be adopted as circulated; and

(2)

the minutes of the Regular Council meeting for Public Hearings held on October 18, 2021, be adopted as circulated.

CARRIED

COMMITTEE OF THE WHOLE

Mayor Brodie noted that since no members of the public were present at the meeting, a motion to resolve into Committee of the Whole to hear delegations from the floor on Agenda items and to rise and report (Items No. 2 to 4) would not be necessary.

CONSENT AGENDA

R21/18-2

5.

It was moved and seconded

That Items No. 6 through No. 12 be adopted by general consent.

CARRIED

6.

COMMITTEE MINUTES

That the minutes of:

(1)

the Community Safety Committee meeting held on October 13, 2021;

(2)

the General Purposes Committee meeting held on October 18, 2021;

(3)

the Public Works and Transportation Committee meeting held on October 19, 2021; and

(4)

the Planning Committee  meeting held on October 20, 2021;

be received for information.

ADOPTED ON CONSENT

7.

City Events Program 2022 
(File Ref. No. 11-7400-01; 11-7400-01; 11-7375-20-002; 03-1085-05; 11-7400-20-CAFE1; 11-7400-20-CBLO1; 11-7400-20-DOPE1; 11-7400-20-SSFE1; 11-7400-20-MFES1; 11-7400-20-SFAM1; 11-7400-20-RHEA1; 11-7400-20-RWFE1) (REDMS No. 6734081)

(1)

That the City Events Program 2022 as outlined in Table 1 of the staff report titled“ City Events Program 2022,” dated September 29, 2021, from the Director, Arts, Culture and Heritage Services be endorsed for the following events:

(a)

Children’s Arts Festival;

(b)

Richmond Cherry Blossom Festival;

(c)

Neighbourhood Celebration Grants;

(d)

Doors Open Richmond;

(e)

Steveston Salmon Festival;

(g)

Farmers’ Markets;

(h)

#RichmondHasHeart; and

(i)

Signature Multicultural Festival for Richmond; and

(2)

That expenditures totaling $500,000 for the City Events Program 2022 with funding of $75,000 unused from the approved Major Events and Programs in 2021, $86,000 from funds available in the Major Events Provision, and $ 339,000 from the Rate Stabilization Account be considered in the 2022 budget process.

ADOPTED ON CONSENT

ADDITIONAL GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That the Richmond Maritime Festival as outlined in the staff report titled“ City Events Program 2022,” dated September 29, 2021, from the Director, Arts, Culture and Heritage Services be endorsed; and

(2)

That expenditures totaling $200,000 from the Rate Stabilization Account be considered in the 2022 budget process.

ADOPTED ON CONSENT

8.

2022 Council and Committee Meeting Schedule 
(File Ref. No. 01-0105-01) (REDMS No. 6762068)

(1)

That 2022 Council and Committee Meeting Schedule Option 2, as detailed in Attachment 2 of the staff report “2022 Council and Committee Meeting Schedule” dated October 8, 2021, from the Director, City Clerk’s Office be approved; and

(2)

That the following revisions as detailed in the staff report titled “2022 Council and Committee Meeting Schedule” dated October 8, 2021, from the Director, City Clerk’s Office, be approved:

(a)

That the Regular Council meetings (open and closed) of August 8 and August 22, 2022 be cancelled; and;

(b)

That the August 15, 2022 Public Hearing be rescheduled to September 6, 2022 at 7:00pm in the Council Chambers at Richmond City Hall.

ADOPTED ON CONSENT

9.

Cycling Network Plan Update – Proposed Phase 2 Engagement 
(File Ref. No. 03-1000-20-6708P; 10-6360-16-01) (REDMS No. 6737359)

That the proposed Phase 2 engagement activities to support the update of the Cycling Network Plan, as described in the report titled “Cycling Network Plan Update - Proposed Phase 2 Engagement,” dated September 2, 2021 from the Director, Transportation, be endorsed for implementation.

ADOPTED ON CONSENT

10.

Recommendation to Award Contract 7256P - Traffic Signal System Maintenance, Upgrading and Installation 
(File Ref. No. 03-1000-20-7256P) (REDMS No. 6738753)

(1)

That Contract 7256P – “Traffic Signal System Maintenance, Upgrading and Installation” for an initial three year term estimated at $6,878,728.86 excluding contingency and taxes, with an option to renew for one further two-year term for a maximum of five years, be awarded to Cobra Electric Services Limited. Staff request to award the contract for $6,878,728.86 and issue change orders up to an additional $687,873.00 excluding taxes, for a maximum value of $7,566,601.86 to Cobra Electric Services Limited;

(2)

That staff be authorized to extend the contract for the final two years of the five year contract; and

(3)

That the Chief Administrative Officer and General Manager, Planning and Development, be authorized to execute the above contract.

ADOPTED ON CONSENT

11.

Change Order Approval – Contract 6509P – Mattress and Upholstered Furniture Recycling Services 
(File Ref. No. 10-6370-04-01; 03-1000-20-6509P) (REDMS No. 6702698)

(1)

That staff be authorized to issue a change order to increase the value of the current contract between the City of Richmond and Canadian Mattress Recycling Inc. as detailed in the staff report titled “Change Order Approval – Contract 6509P – Mattress and Upholstered Furniture Recycling Services” dated September 9, 2021, from the Interim Director, Public Works Operation, by $1,270,815, bringing the new contract value to $2.3 million over the maximum available term of five years; and

(2)

That the Chief Administration Officer and the General Manager, Engineering and Public Works be authorized to execute a contract amendment with Canadian Mattress Recycling Inc. to reflect the increase in predicted usage of services over the five-year term.

ADOPTED ON CONSENT

12.

Grant Funded Flood Protection Program Update and 2021 Submissions to the Disaster Mitigation and Adaptation Fund 
(File Ref. No. 10-6045-11-01; 03-1090-14) (REDMS No. 6749947)

(1)

That the submissions of the dike improvement and drainage pump station upgrade projects and the commitment to the funding over the project term to the Disaster Mitigation and Adaptation Fund (DMAF), as outlined in the staff report titled “Grant Funded Flood Protection Program Update and 2021 Submissions to the Disaster Mitigation and Adaptation Fund,” dated September 21, 2021 from the Director, Engineering be endorsed;

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to negotiate, modify and execute the funding agreements with the Government of Canada for the above-mentioned projects should they be approved for funding.

(3)

That, should the above mentioned projects be approved for funding by the Government of Canada, the Consolidated 5 Year Financial Plan (2022-2026) be updated accordingly; and

(4)

That the construction of the No. 2 Road South Drainage Pump Station project be removed from the work scope of the 2016 Flood Protection Program capital project.

ADOPTED ON CONSENT

CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

NON-CONSENT AGENDA ITEMS

PUBLIC WORKS AND TRANSPORTATION COMMITTEE –
Councillor Chak Au, Chair

13.

Pesticide Reduction and Invasive Species Management – 2021 Update 
(File Ref. No. 10-6160-07-01; 10-6125-04) (REDMS No. 6742142)

R21/18-3

It was moved and seconded

(1)

That key achievements related to the City’s Enhancement Pesticide Management Program and Invasive Species Action Plan, as outlined in the staff report titled “Pesticide Reduction and Invasive Species Management – 2021 Update” dated September 22, 2021, from the Director of Sustainability and District Energy be received for information; and

(2)

That staff be directed to write letters to the federal Minister of Environment and Climate Change and the provincial Ministry of Environment, requesting that a review of the existing policies that allow for the importation and sale of invasive species be conducted.

(3)

That staff examine staffing resources in this area to be proposed for the upcoming budgetary process.

Discussion on the motion was not called as discussion ensued with regard to (i) action taken by the City to mitigate invasive species, (ii) management of chafer beetles, (ii) funding received through Provincial grants, (iii) negative effect of pesticide use on green spaces, and (iv) reviewing staffing levels related to pesticide management.

Mayor Brodie noted that there was agreement to deal with Parts (1) (2) and (3) separately.

The question on Parts (1) and (2) of the motion was then called and it was CARRIED.

Discussion then ensued with regard to the City’s budget process and options to redistribute staffing resources.

The question on Part (3) of the motion was then called, and it was DEFEATED with Mayor Brodie and Cllrs. Au, Hobbs, Loo, McNulty, McPhail opposed.

BYLAWS FOR ADOPTION

R21/18-4

It was moved and seconded

That Road Closure and Removal of Road Dedication Bylaw No. 10045 be adopted

CARRIED 
Opposed: Cllr. Wolfe

R21/18-5

It was moved and seconded

That Permissive Property Tax Exemption (2022) Bylaw No. 10266 be adopted

CARRIED

DEVELOPMENT PERMIT PANEL

R21/18-6

14.

It was moved and seconded

(1)

That the Chair’s report for the Development Permit Panel meeting held on September 29, 2021 received for information; and

(2)

That the recommendation of the Panel to authorize the issuance of a Development Variance Permit (DV 21-930954) for the property at 5300 No. 3 Road be endorsed and the Permit so issued and concurrence be granted by Richmond City Council to the proposed building mounted telecommunication installation.

CARRIED

ADJOURNMENT

R21/18-7

It was moved and seconded

That the meeting adjourn (8:05 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular meeting of the Council of the City of Richmond held on Monday, October 25, 2021.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (Claudia Jesson)