September 27, 2021 - Minutes

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Chak Au
Councillor Carol Day 
Councillor Andy Hobbs 
Councillor Alexa Loo 
Councillor Bill McNulty (by teleconference) 
Councillor Linda McPhail (by teleconference) 
Councillor Harold Steves (by teleconference) 
Councillor Michael Wolfe (by teleconference)

Corporate Officer – Claudia Jesson

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R21/16-1

1.

It was moved and seconded

That:

(1)

the minutes of the Regular Council meeting held on September 13, 2021, be adopted as circulated; and

(2)

the minutes of the Special Council meeting held on 20, 2021, be adopted as circulated.

CARRIED

Mayor Brodie noted that since no members of the public were present at the meeting, a motion to resolve into Committee of the Whole to hear delegations from the floor on Agenda items and to rise and report (Items No. 2 to 4) would not be necessary.

CONSENT AGENDA

R21/16-2

5.

It was moved and seconded

That Items No. 6 through No. 16 be adopted by general consent.

CARRIED

6.

COMMITTEE MINUTES

That the minutes of:

(1)

the General Purposes Committee meeting held on September 20, 2021;

(2)

the Community Safety Committee meeting held on September 21, 2021;

(3)

the Public Works and Transportation Committee meeting held on September 21, 2021; and

(4)

the Planning Committee meeting held on September 22, 2021; and

be received for information.

ADOPTED ON CONSENT

7.

ENERGY POVERTY REDUCTION TOOLKIT FOR LOW INCOME HOUSEHOLDS AND THEIR SERVICE PROVIDERS 
(File Ref. No. 10-6125-05-01; 08-4055-08) (REDMS No. 6468955)

That the stakeholder engagement and community activation program outlined in the staff report titled “Energy Poverty Reduction Toolkit for Low Income Households and their Service Providers”, dated August 24, 2021, from the Director, Sustainability and District Energy, be endorsed.

ADOPTED ON CONSENT

8.

hospital wait times for responding richmond rcmp members 
(File Ref. No. 09-5350-01)

That a letter be sent from the Mayor to the Provincial Minister of Health, with copies to Richmond Members of the Legislative Assembly, Vancouver Coastal Health and RCMP E-Division, expressing concern regarding the continuing hospital wait times for mental health related incidents requiring Richmond RCMP members to remain in hospital.

ADOPTED ON CONSENT

9.

recommendation to award contract 7181q - supply and installation of conduits and water service pipes using trenchless technology and other related civil works 
(File Ref. No. 03-1000-20-7181Q) (REDMS No. 6713641)

(1)

That Contract 7181Q – “Supply and Installation of Conduits and Water Service Pipes using Trenchless Technology and Other Related Civil Works” for an initial three year term estimated at $4,548,000 exclusive of taxes, with an option to renew for one further two-year term for a maximum of five years, be awarded to Ulmer Contracting Limited;

(2)

That staff be authorized to extend the contract for the final two years of the five year contract; and

(3)

That the Chief Administrative Officer and General Manager, Planning and Development, be authorized to execute the above contract.

ADOPTED ON CONSENT

10.

e-scooter pilot project-recommendation to award contract for shared system 
(File Ref. No. 03-1000-20-7204P) (REDMS No. 6678187)

(1)

That Contract 7204P - Provision of Public E-Scooter Share Pilot Project be awarded to Lime Technology, Inc.;

(2)

That the City enter into an agreement up to three years in length with Lime Technology, Inc. based on the terms as outlined in the staff report titled “E-Scooter Pilot Project –Recommendation to Award Contract for Shared System” dated July 27, 2021 from the Director, Transportation; and

(3)

That the Chief Administrative Officer and General Manager, Planning and Development, be authorized to negotiate and execute the above agreement on behalf of the City.

ADOPTED ON CONSENT

That a letter be sent to the Attorney General requesting a review of the legislation that excludes people under the age 18 from renting electric scooters and electric bicycles and having access to alternate forms of transportation in the community.

ADOPTED ON CONSENT

11.

Sanitary Sewer Repairs – 8000 Block Capstan Way 
(File Ref. No. 03-1000-20-7263F; 10-6400-01) (REDMS No. 6676069)

That funding of $800,000 from the Sanitary Sewer Reserve Fund for the sanitary sewer repairs in the 8000 Block of Capstan Way be approved and that the Consolidated 5 Year Financial Plan (2021-2025) be amended accordingly.

ADOPTED ON CONSENT

12.

Green Fleet Action Plan - 2020 Progress Report 
(File Ref. No. 01-0340-03-01) (REDMS No. 6710838)

(1)

That the staff report titled “Green Fleet Action Plan-2020 Progress Report” dated August 19, 2021, from the Interim Director, Public Works Operations, be endorsed; and

(2)

That the City join the West Coast Electric Fleets Diamond Lane pledge, thereby allowing application for additional funding opportunities from the Province of British Columbia’s Go Electric Fleets program.

ADOPTED ON CONSENT

13.

APPLICATION BY NO. 6 INVESTMENTS LTD. FOR A STRATA TITLE CONVERSION AT 2020 NO. 6 ROAD AND 14133 BURROWS ROAD 
(File Ref. No. SC 21-932318) (REDMS No. . 6723825 v. 6; 77594)

(1)

That the application for a Strata Title Conversion by No. 6 Investments Ltd. for the property located at 2020 No. 6 Road and 14133 Burrows Road be approved on fulfilment of the following conditions within 180 days of the date of this resolution:

(a)

Payment of all City utility charges and property taxes up to and including the current year;

(b)

Receipt of a written report or letter from a registered Architect, Engineer, or similarly qualified professional reviewing compliance with the current building code on life and fire safety matters, and completion of any works deemed necessary to address code compliance to the satisfaction of the Director of Building Approvals;

(c)

Registration of a flood indemnity covenant on title identifying a minimum flood construction level of 3.0 m GSC;

(d)

Registration of a legal agreement on title to ensure that landscaping planted along a 3.0 m wide ALR buffer (as measured from the south property line) not be abandoned or removed.  The legal agreement is to identify the ALR buffer area and indicate that the property is potentially subject to impacts of noise, dust and odour resulting from agricultural operations since it is located across from a lot which is in the ALR;

(e)

Registration of a legal agreement on title identifying that no separate sales of strata lots are permitted unless the strata lots are separated by a demising wall;

(f)

Registration of a legal agreement on title granting right of first refusal of the sale of any strata lot, or lots as the case may be, to the tenant occupying the lot or lots;

(g)

Receipt of a Letter of Credit in the amount of $10,000 for the provision of on-site improvements, including a pedestrian pathway between 2020 No. 6 Road and the sidewalk; restriping of the accessible parking spaces to meet current Bylaw requirements; and a new pathway, bicycle parking, and landscaping in front of 14133 Burrows Road; and

(h)

Submission of appropriate plans and documents to the City (i.e., Strata Plan Surveyor’s Certificate, Application to Deposit, Form T, etc.) and execution of the same by the Approving Officer within 180 days of the date of a Council resolution; and

(2)

That the City, as the Approving Authority, delegate to the Approving Officer the authority to execute the strata conversion plan on behalf of the City, as the Approving Authority, on the basis that the conditions set out in Recommendation 1 have been satisfied.

ADOPTED ON CONSENT

14.

APPLICATION BY CITY VANCOUVER ACADEMY INC. FOR AN EXTENSION TO A TEMPORARY COMMERCIAL USE PERMIT AT UNITS 2110, 2115, 2120, 2125, 2150, 2155, 2160, 2165, AND 2170 - 8766 MCKIM WAY 
(File Ref. No. TU 20-890760) (REDMS No. 6736411 v. 2)

(1)

That the application by City Vancouver Academy Inc. for an extension to Temporary Commercial Use Permit (TU 20-890760) for the property at Units 2110, 2115, 2120, 2125, 2150, 2155, 2160, 2165 and 2170 - 8766 McKim Way to permit education use (limited to an independent school offering grades 10 to 12) be considered until September 8, 2022; and

(2)

That this application be forwarded to the October 18, 2021 Public Hearing at 7:00 p.m. in the Council Chambers of Richmond City Hall.

ADOPTED ON CONSENT

15.

2022 lulu awards in urban design-schedule and categories 
(File Ref. No. 01-0083-09) (REDMS No. 6718903)

That Council endorse the Richmond Urban Design Awards Program as outlined in the report titled, “2022 Lulu Awards in Urban Design – Proposed Schedule and Categories” dated August 30, 2021 from the Director, Development.

ADOPTED ON CONSENT

16.

Board of education of school district no. 38 (richmond) 2021-2022 eligible school site proposal 
(File Ref. No. 08-4040-01; 01-0155-02) (REDMS No. 6733229; 6733667)

(1)

That the Board of Education of School District No. 38 (Richmond) 2021-22 Eligible School Site Proposal resolution, as outlined in the staff report titled “Board of Education of School District No. 38 (Richmond) 2021-22 Eligible School Site Proposal”, dated August 24, 2021from the Director, Policy Planning, be accepted; and

(2)

That the Board of Education of School District No. 38 (Richmond) undertake consultation with development stakeholders to inform them of the process to review and implement potential changes to the School Site Acquisition Charge rates resulting from the 2021-22 Eligible School Site Proposal.

ADOPTED ON CONSENT

CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

PUBLIC DELEGATIONS ON NON-AGENDA ITEMS

R21/16-3

17.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on non‑agenda items (7:46 p.m.).

CARRIED

With the aid of a PowerPoint Presentation (copy on-file, City Clerk’s Office), Susan Mottahedeh, Linda Liu and Saba Changizi representing the Richmond Youth Education Centre, spoke on the Tree Planting Project to commemorate the unmarked graves discovered at the Kamloops residential school and commented on (i) previous projects undertaken, (ii) the proposed planting of 215 trees, and (iii) partnerships with the City and other community organizations.

Discussion ensued with regard to awareness of the residential school tragedy and proposal by the Richmond Youth Education Centre, and as a result the following referral motion was introduced:

R21/16-4

It was moved and seconded

(1)

That the presentation by the Richmond Youth Education Centre on the Tree Planting Project to commemorate the unmarked graves discovered at the Kamloops residential school be referred to staff; and

(2)

That staff collaborate with the Richmond Youth Education Centre on the proposed project and examine other programs;

and report back.

CARRIED

R21/16-5

18.

It was moved and seconded

That Committee rise and report (8:03 p.m.).

CARRIED

BYLAWS FOR ADOPTION

R21/16-6

It was moved and seconded

That the following bylaws be adopted:

Single-Use Plastic and Other Items Bylaw No. 10000

Notice of Bylaw Violation dispute Adjudication Bylaw No. 8122, Amendment  Bylaw No. 10063

Municipal Ticket Information Authorization Bylaw No. 7321, Amendment
Bylaw No. 10064

Housing Agreement (9700,9720 and 9800 Williams Road), Bylaw No. 10252

Soil removal & Fill Deposit Regulation Bylaw 8094, Amendment Bylaw No. 10293

CARRIED

DEVELOPMENT PERMIT PANEL

In accordance with Section 100 of the Community Charter, Mayor Brodie declared to be in a conflict of interest as he has purchased a unit at the property at 6091 and 6111 Dyke Road, and Mayor Brodie left the meeting – 8:10 p.m.

Acting Mayor Alexa Loo assumed the role of Chair.

R21/16-7

19.

It was moved and seconded

(1)

That the minutes of the Development Permit Panel meeting held on September 15, 2021, and the Chair’s report for the Development Permit Panel meetings held on October 15, 2020 be received for information; and

(2)

That the recommendations of the Panel to authorize the issuance of a Development Permit (DP 19-855200) for the property at 6091 and 6111 Dyke Road be endorsed, and the Permits so issued.

CARRIED

Mayor Brodie returned to the meeting – 8:11 p.m.

Mayor Brodie re-assumed the role of Chair.

ADJOURNMENT

R21/16-8

It was moved and seconded

That the meeting adjourn (8:12 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular meeting of the Council of the City of Richmond held on Monday, September 27, 2021.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (Claudia Jesson)