July 27, 2020 - Minutes
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Regular Council
Monday, July 27, 2020
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Place: |
Council Chambers |
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Present: |
Mayor Malcolm D. Brodie
Corporate Officer – Claudia Jesson |
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Call to Order: |
Mayor Brodie called the meeting to order at 7:00 p.m. |
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RES NO. |
ITEM |
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MINUTES |
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R20/14-1 |
1. |
It was moved and seconded |
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That: |
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(1) |
the minutes of the Regular Council meeting held on July 13, 2020, be adopted as circulated; and |
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(2) |
the minutes of the Regular Council meeting for Public Hearings held on July 20, 2020, be adopted as circulated. |
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CARRIED |
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AGENDA ADDITIONS & DELETIONS |
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It was noted that Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 9986 has no noted opposition for first, second and third readings. |
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R20/14-2 |
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It was moved and seconded |
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That Item No. 17A– “Open Letter Re: Resilient Food Systems” and Item No. 17B– “2020 Annual Tax Sale Options” be deleted from the Council Agenda. |
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CARRIED |
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COMMITTEE OF THE WHOLE |
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R20/14-3 |
2. |
It was moved and seconded |
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That Council resolve into Committee of the Whole to hear delegations on agenda items (7:02 p.m.). |
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CARRIED |
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3. |
Delegations from the floor on Agenda items |
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Item No. 12 – Soil Use for the Placement of Fill Application for the Property Located at 19740 River Road (Sidhu) |
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Sukminder Sidhu, the applicant and Dr. Stephen Ramsay, the consulting engineer for the applicant, provided a summary of the application and spoke on (i) utilizing similar types of soil that is currently present on-site for the fill, (ii) the carbon neutrality of the cranberry operation, and (iii) utilizing high quality soil and the quality control methods used during the soil extraction process. |
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R20/14-4 |
4. |
It was moved and seconded |
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That Committee rise and report (7:09 p.m.). |
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CARRIED |
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CONSENT AGENDA |
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R20/14-5 |
5. |
It was moved and seconded |
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That Items No. 6 through No. 11 be adopted by general consent. |
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CARRIED |
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6. |
COMMITTEE MINUTES
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That the minutes of the General Purposes Committee meeting held on July 20, 2020 be received for information. |
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ADOPTED ON CONSENT |
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7. |
2020 UBCM Community Excellence Awards |
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That the City’s entries for the Union of BC Municipalities (UBCM) Community Excellence Awards be endorsed, including: |
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(1) |
Excellence in Governance: The City of Richmond’s Organizational Development Program; |
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(2) |
Excellence in Service Delivery: Community Wellness Strategy 2018-2023; |
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(3) |
Excellence in Asset Management: Richmond Flood Protection Program; and |
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(4) |
Excellence in Sustainability: Mitchell Island Environmental Stewardship Initiatives. |
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ADOPTED ON CONSENT |
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8. |
TransLink 2020 Capital Cost-Share Program – Supplemental Applications |
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That as described in the report titled “TransLink 2020 Capital Cost-Share Program – Supplemental Applications” dated June 19, 2020 from the Director, Transportation: |
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(a) |
the transit-related projects recommended for cost-sharing as part of the TransLink 2020 Bus Speed and Reliability Program be endorsed; |
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(b) |
should the above project receive final approval from TransLink, the Chief Administrative Officer and General Manager, Planning and Development be authorized to execute the funding agreements and the Revised Consolidated 5 Year Financial Plan (2020-2024) be updated accordingly; and |
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(c) |
staff be directed to implement the projects approved by TransLink and report back in one year as part of the City’s proposed applications to TransLink’s 2021 Capital Cost-Share Programs. |
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ADOPTED ON CONSENT |
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9. |
Application by Kanaris Demetre Lazos for a Heritage Alteration Permit (HA 19-881148) and a Steveston Village Heritage Conservation Grant at 12111 3rd Avenue (Steveston Hotel) |
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(1) |
That a Heritage Alteration Permit (HA 19-881148) be issued which would permit the replacement of the existing roof on the building located at 12111 3rd Avenue; and |
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(2) |
That a grant request in the amount of $72,800 be approved under the Steveston Village Heritage Conservation Grant Program to assist with the roof replacement work for the building located at 12111 3rd Avenue, and disbursed in accordance with Council Policy 5900. |
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ADOPTED ON CONSENT |
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10. |
Live-streaming of Council and Committee Meetings and of Council-School Board Liaison Committee Meetings and Development Permit Panel Meetings |
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(1) |
That during the Covid-19 pandemic: |
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(a) |
all Standing Committee and Council meetings will be held in the Council Chambers; |
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(b) |
all Standing Committee meetings, Council meetings, Council/School Board Liaison Committee meetings, subject to Richmond School District approval, and Development Permit Panel meetings be livestreamed; |
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(2) |
That during the Covid-19 pandemic, staff explore technological upgrades to the Anderson Room for live-streaming functionality post Covid-19; |
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(3) |
That staff provide budgetary implications information, including changes to Council Chambers and the Anderson Room; and |
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(4) |
That the above mentioned matters be further revisited post Covid-19. |
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ADOPTED ON CONSENT |
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11. |
Award of Contract 6676P – Supply of Hydro-Vac Services |
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(1) |
That contract 6766P – Supply of Hydro-Vac Services for an initial three-year term be awarded on an “as and when requested” basis to McRae’s Environmental Service Ltd as the most responsive and responsible bidder. The initial three-year term is estimated at $7,277,841 exclusive of taxes and 10% contingency; and |
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(2) |
That approval from Council will be requested prior to staff executing an option to renew the contract for a further two-year term, for a maximum total term of five years; and |
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(3) |
That the Chief Administrative Officer and the General Manager, Engineering and Public Works be authorized to execute the contract with McRae’s Environmental Service Ltd. |
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ADOPTED ON CONSENT |
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CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA |
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NON-CONSENT AGENDA ITEMS |
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GENERAL PURPOSES COMMITTEE |
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12. |
Soil Use for the Placement of Fill Application for the Property Located at 19740 River Road (Sidhu) |
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R20/14-6 |
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It was moved and seconded |
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That the ‘Soil Use for the Placement of Fill’ application submitted by Sukminder (Minder) Sidhu (the “Applicant”) for the Property located at 19740 River Road proposing to deposit peat to develop and expand the current cranberry farming operation be authorized for referral to the Agricultural Land Commission (ALC) for the ALC to review and determine the merits of the proposal from an agricultural perspective as the Applicant has satisfied all of the City’s current reporting requirements. |
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CARRIED |
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13. |
Application by 1058085 BC Ltd. for Rezoning at 10431 No. 5 Road from the “Single Detached (RS1/E)" Zone to the "Arterial Road Compact Two-Unit Dwellings (RCD)" Zone |
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R20/14-7 |
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It was moved and seconded |
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(1) |
That Richmond Zoning Bylaw 8500, Amendment Bylaw 10197 to create the "Arterial Road Compact Two-Unit Dwellings (RCD)" zone, be introduced and given First Reading; and |
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(2) |
That Richmond Zoning Bylaw 8500, Amendment Bylaw 10195, for the rezoning of 10431 No. 5 Road from "Single Detached (RSl/E)" to "Arterial Road Compact Two-Unit Dwellings (RCD)", be introduced and given First Reading. |
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The question on the motion was not called as discussion ensued with regard to the proposed (i) tree preservation plan, (ii) landscaping plans, (iii) parking plans and (iv) site geometry. |
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In reply to queries from Council, staff noted that should the application proceed, staff can work with the applicant on tree preservation and landscaping through the Development Permit and Servicing Agreement process. Staff added that should the application proceed to a Public Hearing, properties within a radius of 50 metres will be notified of the application. |
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As a result of the discussion, the following referral motion was introduced: |
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R20/14-8 |
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It was moved and seconded |
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That the staff report titled “Application by 1058085 BC Ltd. for Rezoning at 10431 No. 5 Road from the “Single Detached (RS1/E)” Zone to the “Arterial Road Compact Two-Unit Dwellings (RCD)” Zone, dated July 6, 2020 from the Director, Development, be referred back to staff. |
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DEFEATED |
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The question on the main motion was then called and it was CARRIED with Cllrs. Day and Wolfe opposed. |
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14. |
Library Cultural Centre Mechanical Upgrade Project |
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R20/14-9 |
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It was moved and seconded |
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That the Equipment Renewal and GHG Reduction Project, described as Option 2 on page 4 in the staff report titled “Library Cultural Centre Mechanical Upgrade Project”, dated July 20, 2020, from the Director, Sustainability and District Energy, be approved. |
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The question on the motion was not called as discussion ensued with regard to (i) options to repair the current equipment, replace the equipment with a similar model or upgrade to a high efficient model, (ii) utilizing grants to fund the proposed upgrade, (iii) the potential financial impact of the project on other proposed projects in the City, and (iv) the expected lifespan of the equipment and the building. |
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In reply to queries from Council, staff noted that (i) repairing the current equipment is not advised and replacement should take place as soon as possible, (ii) upgrading the equipment to more efficient models will significantly reduce greenhouse gas emissions on-site, and (iii) it is anticipated that the equipment will have a lifespan of approximately 20 to 25 years. |
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The question on the motion was then called and it was CARRIED with |
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15. |
Estimated Costs for Temporary Road Changes in Steveston Village for August 2020 |
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R20/14-10 |
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It was moved and seconded |
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(1) |
That Option 2, One-Way on Moncton Street and One-Way on Bayview Street from August 4, 2020, until and including Labour Day, as outlined in the staff memorandum titled “Estimated Costs for Temporary Road Changes in Steveston Village for August 2020” dated July 16, 2020, from the Director, Transportation, be approved; and |
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(2) |
That staff provide clarification regarding the cost and source of funding for the street closures; and |
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(3) |
That staff provide a comprehensive signage plan for the street closures. |
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A memorandum titled “Signage Plans for Temporary Road Changes in Steveston Village (August 1 – September 7, 2020”, dated July 23, 2020, from the Director, Transporation, was distributed to Council (attached to and forming part of these minutes as Schedule 1). |
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The question on the motion was not called as discussion ensued with regard to (i) reconfiguring lanes to add pedestrian space on the north side of Bayview Street, (ii) positioning staff in the area to efficiently manage pedestrian and vehicle traffic, (iii) increasing separation between cyclists and pedestrians, (iv) improving temporary traffic directional and speed signage in the area, (v) reducing the vehicle speed limit in the area, and (vi) estimated costs of the scheduled road closures. |
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In reply to queries from Council, staff noted that (i) City ambassadors will be in area to encourage social distancing, (ii) temporary reduction of the speed limit in the area can be achieved with signage, and (iii) the City received feedback from the local businesses regarding the proposed street closures. |
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The question on the motion was then called and it was CARRIED with |
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Discussion then took place on expanding pedestrian space along the north portion of Bayview Street and available parking space in Steveston. As a result, staff were directed to distribute a map of the parking areas in Steveston. |
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As a result of the discussion, the following motion was introduced: |
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R20/14-11 |
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It was moved and seconded |
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That a portion of the pedestrian space along the south side of Bayview Street be reallocated to expand pedestrian space along the north side of Bayview Street. |
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The question on the motion was not called as discussion ensued with regard to the safe configuration of the roadway that would separate pedestrians, cyclists and motorists, and the varying dimensions of roadway in the Steveston area. |
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The question on the motion was then called and it was DEFEATED with Mayor Brodie, Cllrs. Au, Loo, McNulty, McPhail and Steves opposed. |
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Discussion then ensued with regard to reviewing pedestrian space along Bayview Street, and as a result the following motion was introduced: |
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R20/14-12 |
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It was moved and seconded |
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That staff be directed to review and modify, as required, the extra pedestrian space along the south side of Bayview Street. |
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CARRIED |
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FINANCE AND CORPORATE SERVICES DIVISION |
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16. |
Council Remuneration and Expenses for 2019 |
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R20/14-13 |
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It was moved and seconded |
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That the 2019 Council Remuneration and Expenses be approved. |
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The question on the motion was not called as discussion ensued with regard to Council expenses. |
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The question on the motion was then called and it was CARRIED. |
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Discussion then took place on options to place an annual cap on Council expenses, and as a result the following referral motion was introduced: |
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R20/14-14 |
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It was moved and seconded |
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That staff be directed to review Council expenses and explore options to place a cap on expenses for members of Council, and report back. |
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DEFEATED |
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17. |
2019 Statement of Financial Information |
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R20/14-15 |
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It was moved and seconded |
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That the 2019 Statement of Financial Information be approved. |
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CARRIED |
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GENERAL PURPOSES COMMITTEE |
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17A. |
OPEN LETTER RE: RESILIENT FOOD SYSTEMS |
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Please see Page 1 for action on this item. |
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17B. |
2020 Annual Tax Sale Options |
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Please see Page 1 for action on this item. |
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17C. |
Provincial Consultation on Money Services Businesses Regulation |
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R20/14-16 |
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It was moved and seconded |
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That the responses included in Attachment 2 of the staff report titled “Provincial Consultation on Money Services Businesses Regulation”, dated July 17, 2020, from the General Manager, Community Safety be endorsed for submission to the BC Ministry of Finance. |
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The question on the motion was not called as discussion ensued with regard to (i) regulation of cryptocurrency teller machines, (ii) coordination with external agencies such as the RCMP and FINTRAC to limit money laundering, (iii) advocating for the expansion of the beneficial owners registry to increase transparency, (vi) advocating the Province to expedite legislation regulating Money Services Businesses and (vii) reviewing options to list actual beneficial owners in the City’s development application process. |
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The question on the motion was then called and it was CARRIED. |
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BYLAWS FOR ADOPTION |
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R20/14-17 |
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It was moved and seconded |
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That the following bylaws be adopted: |
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Vehicle For Hire Regulation Bylaw No. 6900 Amendment Bylaw No. 10128 |
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Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 9986 |
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Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 10022 |
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CARRIED |
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R20/17-18 |
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It was moved and seconded |
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That Animal Control Regulation Bylaw No. 7932 Amendment Bylaw No. 10157 be adopted. |
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CARRIED |
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R20/14-19 |
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It was moved and seconded |
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That Richmond Zoning Bylaw No. 8500, Amendment Bylaw No. 9563 be adopted. |
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CARRIED |
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DEVELOPMENT PERMIT PANEL |
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R20/14-20 |
18. |
It was moved and seconded |
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(1) |
That the minutes of the Development Permit Panel meeting held on July 15, 2020 and the Chair’s report for the Development Permit Panel meetings held on January 29, 2020, October 25, 2017 and |
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(2) |
That the recommendations of the Panel to authorize the issuance of: |
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of a Development Permit (DP 19-864104) for the property at 8600, 8620, 8640 and 8660 Francis Road; |
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(b) |
a Development Permit (DP 16-754735) for the property at 8620 Railway Avenue; and |
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(c) |
a Development Permit (DP 18-820689) for the property at 1600 Savage Road; |
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be endorsed, and the Permits so issued; and |
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That the recommendation of the Panel to authorize the approval of changes to the design of the Development Permit (DP 15-716274) issued for the property at 23100 Garripie Avenue be endorsed, and the changes be deemed to be in General Compliance with the Permit; |
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The question on the motion was not called as it was suggested that the proposed playgrounds for the applications located at the properties at 8600, 8620, 8640 and 8660 Francis Road (DP 19-864104) and 8620 Railway Avenue (DP 16-754735) be enhanced, and as a result the following amendment motion was introduced: |
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R20/14-21 |
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It was moved and seconded |
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That the proposed playgrounds for the properties at 8600, 8620, 8640 and 8660 Francis Road (DP 19-864104) and 8620 Railway Avenue (DP 16-754735) be improved. |
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CARRIED |
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The question on the main motion, as amended, which reads as follows: |
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(1) |
That the minutes of the Development Permit Panel meeting held on July 15, 2020 and the Chair’s report for the Development Permit Panel meetings held on January 29, 2020, October 25, 2017 and |
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(2) |
That the recommendations of the Panel to authorize the issuance of: |
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of a Development Permit (DP 19-864104) for the property at 8600, 8620, 8640 and 8660 Francis Road, including playground improvements; |
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(b) |
a Development Permit (DP 16-754735) for the property at 8620 Railway Avenue, including playground improvements; and |
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(c) |
a Development Permit (DP 18-820689) for the property at 1600 Savage Road; |
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be endorsed, and the Permits so issued; and |
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(d) |
That the recommendation of the Panel to authorize the approval of changes to the design of the Development Permit (DP 15-716274) issued for the property at 23100 Garripie Avenue be endorsed, and the changes be deemed to be in General Compliance with the Permit; |
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was then called and it was CARRIED. |
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ADJOURNMENT |
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R20/14-22 |
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It was moved and seconded |
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That the meeting adjourn (8:51 p.m.). |
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CARRIED |
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Certified a true and correct copy of the Minutes of the Regular meeting of the Council of the City of Richmond held on Monday, July 27, 2020. |
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_________________________________ |
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Mayor (Malcolm D. Brodie) |
Corporate Officer (Claudia Jesson) |