Time:

7:00 p.m.

Place:

Council Chambers
Richmond City Hall

Present:

Mayor Malcolm D. Brodie
Councillor Linda Barnes
Councillor Cynthia Chen
Councillor Derek Dang
Councillor Evelina Halsey-Brandt
Councillor Sue Halsey-Brandt
Councillor Rob Howard
Councillor Bill McNulty
Councillor Harold Steves

Director, City Clerk’s Office – David Weber

Call to Order:

Mayor Brodie called the meeting to order at 7:00 p.m.

RES NO.

ITEM

MINUTES

R06/9-1

1.

It was moved and seconded

That the minutes of the Regular Council Meeting held on Monday, April 24^th, 2006, be adopted as circulated.

CARRIED

COMMITTEE OF THE WHOLE

R06/9-2

2.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on agenda items (7:01 p.m.).

CARRIED

3.

Delegations from the floor on Agenda items –

Item No. 20 – Richmond Community Foundation Terra Nova Rural Park Endowment Fund Opportunity

Mr. Mike Brow, a member of the Board of the Richmond Community Foundation, accompanied by Mr. Pat Brennan, spoke in support of the proposed project.  He talked about the role of the Foundation in the City since its formation in 1990; and the efforts being made by the Foundation to improve its profile and increase the amount of its Endowment Fund. 

Bylaw Adoption – Bylaw No. 8057

Joe Oeser, 12004 No. 2 Road, posed a number of questions regarding the protection of replacement trees, to which staff provided responses.  A copy of Mr. Oeser’s submission is attached as Schedule A and forms part of these minutes.  He urged Council not to proceed with the adoption of Bylaw No. 8057 and to rescind the current bylaw.

Mr. Alex Bovey, 10011 Rosedene Crescent, voiced a number of concerns about (i) the process which would be required to allow the owner of a hedge to trim that hedge; (ii) the availability of one annual free permit to property owners which would allow these owners to remove one tree a year without a permit fee; and (iii) the Tree Protection Bylaw as it related to the Development Permit process and development generally. 

Mr. Peter Mitchell, 6271 Nanika Crescent, expressed concern that the proposed bylaw did not provide any guidance as to the appropriate trees to be planted or any guidelines for planting trees. etc., and instead, penalized the responsible single-family property owners and did nothing to encourage voluntary tree planting. 

Mr. Mitchell then referred to Item No. 6(2) – Parks, Recreation & Cultural Services Committee minutes for the meeting of Tuesday, April 25^th, 2006, and expressed concern about the manner in which the community facilities votes in the City Centre had been divided into two categories by the Master Plan survey methodology.  A copy of Mr. Mitchell’s submission is attached as Schedule B and forms part of these minutes.

Iliana Ostergo questioned whether she would be allowed to remove a tree without a permit or licence if that tree was less than the proposed 20 centimetre dbh requirement.  In response, staff advised that any trees over 20 centimetres dbh would require a permit, while trees under that diameter, which would not reach a height of 4.5 metres would not.  She then referred to two holly trees located on her property which she wished to have removed, and expressed concern that the proposed bylaw did not address her situation.  In concluding the presentation, Ms. Ostergo was urged to speak to staff further on this matter.

R06/9-3

4.

It was moved and seconded

That Committee rise and report (7:43 p.m.).

CARRIED

CONSENT AGENDA

R06/9-4

5.

It was moved and seconded

That Items 6 through 11, (with the removal of Item No. 8(b) – Garry Street Rezoning), be adopted by general consent.

CARRIED

6.

COMMITTEE MINUTES

That the minutes of:

(1)

the General Purposes Committee meeting held on Monday, May 1^st, 2006;

(2)

the Parks, Recreation & Cultural Services Committee meeting held on Tuesday, April 25^th, 2006;

(3)

the Planning Committee meeting held on Tuesday, May 2^nd,, 2006; and

(4)

the Public Works & Transportation Committee meeting held on Thursday, April 20^th, 2006;

be received for information.

ADOPTED ON CONSENT

7.

DISPOSITION OF LAND – RIGHT OF WAY FOR TELUS WORKS WITHIN RIVER ROAD

(Report:  Apr. 24/06, File No.:06-2285-30-116) (REDMS No. 1812634)

That the granting of a right of way be approved to Telus over existing works within the portion of River Road to be closed between No. 2 Road and Hollybridge Way, to be registered after the road is closed and title raised, and that staff be authorized to take all necessary steps to finalise the matter including advertising, as required by the Community Charter.

ADOPTED ON CONSENT

8.

APPLICATIONS FOR REZONING

(A)

RAV BAINS

(RZ 06-330144 - Report:  April 19, 2006, File No.: 12-8060-20-8065  ) (REDMS No. 1800367, 1621383, 1800422, 1800425)

That Bylaw No. 8065, for the rezoning of 10271 Bird Road from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Single-Family Housing District, Subdivision Area B (R1/B)”, be introduced and given first reading.

ADOPTED ON CONSENT

9.

LANE ESTABLISHMENT AND ARTERIAL ROAD REDEVELOPMENT REVIEW/IMPLEMENTATION

(Report:  April 13/06, File No.:  12-8060-20-8063/XR:6360-00) (REDMS No. 1807712, 1774019, 1798978)

(1)

That Bylaw No. 8063, proposing text amendments to Schedule 1 of Official Community Plan Bylaw 7100 to implement the review of the Lane Establishment and Arterial Road Redevelopment Policies, be introduced and given first reading.

(2)

That Bylaw No. 8063, having been considered in conjunction with:

(a)

the City’s Financial Plan and Capital Program; and

(b)

the Greater Vancouver Regional District (GVRD) Solid Waste and Liquid Waste Management Plans;

be deemed to be consistent with said program and plans, in accordance with Section 882(3)(a) of the Local Government Act.

(3)

That Bylaw No. 8063 not be referred to any other agencies under the City Policy on Consultation during OCP Amendment because it is consistent with and clarifies the existing Official Community Plan.

(4)

That, subject to the adoption of Bylaw No. 8063, the following policies be rescinded:

(a)

Arterial Road Redevelopment Policy 7017;

(b)

Lane Establishment Policy 5038; and

(c)

Revised Interim Strategy for Managing Rezoning Applications During the Review of the Lane Establishment and Arterial Road Redevelopment Policies.

ADOPTED ON CONSENT

10.

ITEM ARISING FROM THE CLOSED COUNCIL MEETING OF JANUARY 24^TH, 2006

That the following recommendation be received for information:

“That the reappointment of Helen Sparkes for a second three-year term as the Municipal Appointee to the Fraser River Port Authority Board of Directors be endorsed.”

ADOPTED ON CONSENT

11.

ITEM ARISING FROM THE CLOSED COUNCIL MEETING OF JANUARY 9TH, 2006

That the following recommendation be received for information:

“That the acquisition of 6600 Eckersley Road be approved for $515,000, funded from Public Open Space (Parks) DCCs Acquisition (account 40963), and that staff be authorized to take all necessary steps to complete the purchase.”

ADOPTED ON CONSENT

CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

8.

APPLICATIONS FOR REZONING

(B)

450470 BC LTD.

(RZ 06-329556 - Report:  April 10, 2006, File No.: 12-8060-20-8064 ) (REDMS No. 1799628, 822951, 1799584, 1799630)

Cllr. Barnes, in accordance with Section 100 of the Community Charter, declared herself to be in a conflict of interest because she owned property on Garry Street, and she then  left the meeting – 7:43 p.m.

R06/9-5

It was moved and seconded

That Bylaw No. 8064, for the rezoning of 4840 Garry Street from “Single-Family Housing District, Subdivision Area E (R1/E)” to “Single-Family Housing District, Subdivision Area A  (R1/A)”, be introduced and given first reading.

CARRIED

     Cllr. Barnes returned to the meeting – 7:44 p.m..

REGULAR (CLOSED) COUNCIL

12.

ROAD NAMING

R06/9-6

It was moved and seconded

That the name DUBBERT be selected for inclusion in the Primary List of potential road names.

CARRIED

FINANCE COMMITTEE –
Councillor Evelina Halsey-Brandt, Chair

13.

2005 CITY OF RICHMOND AUDITED CONSOLIDATED FINANCIAL STATEMENTS

(Report:  Apr. 27/06, File No.: 03-0950-01) (REDMS No. 1813172)

R06/9-7

It was moved and seconded

That the City’s audited consolidated financial statements for the year ended December 31, 2005, be approved.

CARRIED

OPPOSED:  Cllr. McNulty

14.

BIOLOGICAL OXYGEN DEMAND AND TOTAL SUSPENSION SOLIDS MANAGEMENT PROGRAM CHARGES

(Report:  Apr. 24/06, File No.: 03-0930-01) (REDMS No. 1812980)

R06/9-8

It was moved and seconded

That the BOD/TSS charges be billed directly to the identified companies through the metered utility bill, effective January 1, 2007.

CARRIED

15.

APPOINTMENT OF AUDITOR

(Report:  Apr. 18/06, File No.: 03-0950-01/2006-Vol 01) (REDMS No. 1808003, 1871793)

R06/9-9

It was moved and seconded

(1)

That KPMG, LLP be re-appointed as the City’s auditor for the year 2006, in accordance with the terms of their proposal; and

(2)

That notice be given to KPMG of the intention of the City to seek expressions of interest for the periods following 2006.

The question on Resolution No. R06/9-9 was not called, as the request was made that the recommendations be dealt with separately.

The question on Part (1) of Resolution No. R06/9-9 was called, and it was CARRIED.

The question on Part (2) of Resolution No. R06/9-9 was then called, and it was CARRIED with Cllrs. Barnes and E. Halsey-Brandt opposed.

16.

OFFICER AND GENERAL MANAGER BYLAW, NEW PROCUREMENT AND SIGNING AUTHORITY POLICIES, AND PURCHASING POLICY – CONSTRUCTION MANAGEMENT PROJECTS

(Report:  Mar. 29/06, File No.:01-0172-00; 12-8060-20-8062; 02-0745-00; Xr: 0775-00)  (REDMS No. 1775222, 1530755, 1466059, 1680888, 113131, 1779426, 1718377, 1870908, 1870914, 1870939)

R06/9-10

It was moved and seconded

That:

(1)

Purchasing and Publicly Tendered Contract Policy 3102, adopted by Council on March 10, 1997 and last amended on March 29, 2005, be rescinded;

(2)

Officer and General Manager Bylaw No. 8062, which updates the Powers, Duties and Functions of the Chief Administrative Officer and General Managers, and makes other housekeeping changes as a consequence of the recent re-structuring, be introduced and given first second and third readings;

(3)

The Procurement Policy (Appendix 4 to the report dated March 29^th, 2006, from the Manager, Purchasing & Risk), be adopted;

(4)

The Financial Signing Authorities Policy (Appendix 5 to the report dated March 29^th, 2006, from the Manager, Purchasing & Risk) be adopted; and

(5)

The Purchasing Policy - Construction Management Projects (Appendix 6 to the report dated March 29^th, 2006, from the Manager, Purchasing & Risk) be adopted.

CARRIED

OPPOSED:  Cllr. Chen

Dang

McNulty

Steves

17.

TRUST AND ENDOWMENT FUND POLICY
(Report:  Apr. 27/06, File No.:  (03-1076-00) (REDMS No. 1729136, 1730911)

R06/9-11

It was moved and seconded

That the proposed Trust and Endowment Funds Policy (attached to the report dated April 25^th, 2006, from the Acting Director of Finance), be approved.

CARRIED

GENERAL PURPOSES COMMITTEE –
Mayor Malcolm D. Brodie, Chair

18.

REVIEW – NUMBER OF MEMBERS ON THE RICHMOND PUBLIC LIBRARY BOARD

(Report:  Apr. 11/06, File No01-0155-04) (REDMS No.)

R06/9-12

It was moved and seconded

(1)

That the number of members on the Richmond Public Library Board remain the same at nine.

(2)

That the Library Board review the file of applicants to the Board and identify those applicants with a special skill or knowledge that could contribute to the Library Board’s activities and invite them to participate in a Board committee or special project.

CARRIED

19.

STEVESTON SALMON FESTIVAL PARADE – JULY 1, 2006

(Report:  Apr. 5/06, File No.  11-7400-20-PARA1) (REDMS No. 1794213)

R06/9-13

It was moved and seconded

(1)

That the Steveston Community Society be granted approval to conduct the annual Steveston Salmon Festival Parade and that Moncton Street (3rd Avenue to Bayview Street) and No. 1 Road (Bayview Street to Chatham Street) be closed from 9:00 a.m. to 6:00 p.m., Canada Day, Saturday, July 1, 2006 to support the parade and related festival activities.

(2)

That the cost for police services, temporary traffic control signing and barricades, estimated at $4,000.00, be charged to Special Events Account 4426-10-241-24100 (Steveston Salmon Festival).

CARRIED

PARKS, RECREATION AND CULTURAL SERVICES COMMITTEE –
Councillor Bill McNulty, Chair

20.

RICHMOND COMMUNITY FOUNDATION TERRA NOVA RURAL PARK ENDOWMENT FUND OPPORTUNITY
(Report:  March 16, 2006, File No.: 06-2345-20-TNRPI/Vol 01) (REDMS No. 1787491)

R06/9-14

It was moved and seconded

That staff develop an Endowment Contribution Agreement with the Richmond Community Foundation for the Terra Nova Rural Park, including provisions for donor recognition.

CARRIED

21.

STEVESTON LEGACY PROJECT

R06/9-15

It was moved and seconded

That the City release $50,000 upon a written commitment being made by the Steveston High School Alumni Association  to raise the necessary funds required to complete the Project.

CARRIED

22.

TRAIL WALKWAY - STEVSTON

R06/9-16

It was moved and seconded

That staff take the necessary action to ensure the walkway at the south side of the Steveston Hotel is completed.

CARRIED

PUBLIC DELEGATIONS ON NON-AGENDA ITEMS

R06/9-17

23.

It was moved and seconded

That Council resolve into Committee of the Whole to hear delegations on non-agenda items (8:54 p.m.).

CARRIED

(1)

Santos Wu, local coordinator for Special Olympics BC Richmond, introduced athletes Peter Weber and Kelsey Thompson who each displayed the medals which they had earned, as well as volunteer coaches Jennifer McCurdy and Jim Thompson.  He then spoke briefly about the Special Olympics and its reliance on volunteers at all levels of the movement to ensure that every athlete is offered quality sports training and competition experience.  (File No.:  01-0060-01)

(2)

Shirley Wong Chong, General Manager, Richmond Centre South, voiced concern about the renaming of the Canada Line “Richmond City Centre” station to “Brighouse” and suggested that the name did not reflect the true identity of Richmond Centre. 

Chad Ishikawa, General Manager, Richmond Centre North, spoke in support of the statements made by Ms. Chong.  He provided information on the results of a survey which supported the name change back to “Richmond City Centre”, and submitted a 364 name petition, signed by individuals who were opposed to the renaming of the Richmond City Centre station to “Brighouse”.  (The petition is available for viewing in the City Clerk’s Office.)

(File No.:  10-6525-07-04-08)

R06/9-18

24.

It was moved and seconded

That Committee rise and report (9:10 p.m.).

CARRIED

BYLAWS FOR ADOPTION

R06/9-19

It was moved and seconded

That the following bylaws be adopted:

Zoning & Development Bylaw No. 5300, Amendment Bylaw No. 8034
(9140 Patterson Road, RZ 06-321407)

Annual Property Tax Rates Bylaw No. 8066

CARRIED

R06/9-20

It was moved and seconded

That 5 Year Financial Plan (2006 to 2010) Bylaw No. 8068 be adopted.

CARRIED

OPPOSED:  Cllr. McNulty

R06/9-21

It was moved and seconded

That Tree Protection Bylaw No. 8057 be adopted.

The question on Resolution No. R06/9-21 was not called, as the following referral motion was introduced:

R06/9-22

It was moved and seconded

That Tree Protection Bylaw No. 8057 be referred to staff to increase the ‘Diameter Breast Height (dbh)’ to 40 centimetres.

DEFEATED

OPPOSED:  Mayor Brodie

Cllr. Barnes

E. Halsey-Brandt

S. Halsey-Brandt

Steves

The question on Resolution No. R06/9-21 was then called, and it was CARRIED with Cllrs. Chen, Dang, Howard and McNulty opposed.

R06/9-23

It was moved and seconded

That staff review the City’s rezoning and/or Development Permit process as it relates to the retention of trees on redevelopment properties.

CARRIED

DEVELOPMENT PERMIT PANEL

R06/9-24

25.

It was moved and seconded

(1)

That the minutes of the Development Permit Panel meeting held on Wednesday, April 26th, 2006, and the Chair’s report for the Development Permit Panel meeting held on Wednesday, April 26^th, 2006, be received for information.

(2)

That the recommendations of the Panel to authorize the issuance of

(a)

a Development Permit for property at 8431 & 8451 No. 2 Road (DP 05-293065); and

(b)

a Development Variance Permit for property at 10800 Palmberg Road (DV 05-309577),

be endorsed, and the Permits so issued.

(3)

That the proposed changes to a portion of the outdoor space at the southwest corner of the site at 6333 Katsura Street (formerly 6440 Garden City Road and 9071, 9111, 9131, 9151, 9171, 9191 and 9211 Alberta Road) to accommodate a child care facility play area be deemed to be in General Compliance with the Development Permit (DP 04-272603).

CARRIED

ADJOURNMENT

R06/9-25

It was moved and seconded

That the meeting adjourn (10:16 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the Regular Meeting of the Council of the City of Richmond held on Monday, May 8^th, 2006.

_________________________________

_________________________________

Mayor (Malcolm D. Brodie)

Corporate Officer (David Weber)