April 15, 2024 - Minutes
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General Purposes Committee
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Date: |
Monday, April 15, 2024 |
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Place: |
Council Chambers |
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Present: |
Mayor Malcolm D. Brodie, Chair |
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Call to Order: |
The Chair called the meeting to order at 4:00 p.m. |
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AGENDA ADDITION |
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It was moved and seconded |
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That Request from Church on Five be added to the agenda as Item No. 6. |
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CARRIED |
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MINUTES |
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It was moved and seconded |
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That the minutes of the meeting of the General Purposes Committee held on April 2, 2024, be adopted as circulated. |
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CARRIED |
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DELEGATION |
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1. |
Tamara Vrooman, President and CEO, Vancouver International Airport, and Dan Nomura, YVR Board of Directors, provided an annual update to Council, referencing their submission (attached to and forming part of these minutes as Schedule 1). |
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In response to queries from Committee, the delegation advised that (i) there is an emphasis on both cargo and passenger traffic, and most international long haul passenger routes carry a significant amount of cargo, making flights viable and efficient, (ii) there are no imminent plans for the area north-west of the Dinsmore Bridge, (iii) they have not been approached specifically regarding shelter space for refugees and asylum seekers, (iv) the jet fuel pipeline is fully operational, (v) sustainable aviation fuel can be blended with conventional aviation fuel and can flow through the existing infrastructure, (vi) they have experienced significant job growth in 2023 and the last several months, (vii) they have a strong partnership with the Canada Border Services Agency, (viii) the Vancouver Airport Authority is incorporated under the Canada Not-for-profit Corporations Act as a private non-share capital corporation, meaning that they must earn a profit but 100% of the profit must be reinvested into the airport for the betterment of the airport, and (ix) they do not have any contracts at other airports. |
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COMMUNITY SERVICES DIVISION |
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2. |
2024 COMMUNITY CELEBRATION GRANTS ALLOCATION (File Ref. No. 11-7400-01) (REDMS No. 7618438) |
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In response to queries from Committee, staff advised that (i) all projects were evaluated by the adjudication team based on five key eligibility criteria and were assigned a percentage ranking, (ii) they reach out to some applicants that were not successful or had a lower score to assist with their application and ensure they understand the criteria for future grant opportunities, (iii) two applications were ineligible but were recommended for the Neighbourhood Block Party Program, which has been separated from the Community Celebration Grant Program, and (iv) there has been a 100% success rate on receiving post-event deliverables. |
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It was moved and seconded |
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(1) |
That the 2024 Community Celebration Grants be awarded for the recommended amount of $52,536 as identified in Attachment 2 of the staff report titled, “2024 Community Celebration Grants Allocation”, dated March 11, 2024, from the Director, Arts, Culture and Heritage Services; and |
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(2) |
That the grant funds be distributed accordingly. |
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CARRIED |
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3. |
SISTER CITY ADVISORY COMMITTEE – 2023 YEAR IN REVIEW (File Ref. No. 01-0135-04-01) (REDMS No. 7606557) |
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In response to a query from Committee, staff advised that establishing and sustaining cultural and educational exchanges is a priority. |
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It was moved and seconded |
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That the staff report titled “Sister City Advisory Committee – 2023 Year in Review,” dated March 6, 2024, from the Director, Intergovernmental Relations and Corporate and Strategic Planning be received for information. |
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CARRIED |
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ENGINEERING AND PUBLIC WORKS DIVISION |
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4. |
PROPOSED ENERGY AND EMISSIONS REPORTING REQUIREMENTS FOR LARGE EXISTING BUILDINGS IN RICHMOND (File Ref. No. 10-6125-07-02) (REDMS No. 7511048) |
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In response to queries from Committee, staff advised that (i) they will reach out to various partners that are outside the scope of the proposed engagement program to explore voluntary participation in the initiative, (ii) the recommended software for reporting data is Energy Star Portfolio Manager, a free reporting and benchmarking software to collect, store and report annual building energy and emissions data, (iii) building benchmarking involves the measurement and analysis of annual energy consumption for buildings and enables the comparison of annual energy and emissions data between similar types of buildings, (iv) the City cannot mandate a cap on energy use or greenhouse gas (GHG) emissions for existing buildings, (v) with Council endorsement, staff will develop and conduct an engagement process for building owners and managers of very large non-residential buildings in Richmond, and input gathered during the stakeholder engagement phase will inform the development of a proposed energy and GHG reporting bylaw requirement, (vi) based on stakeholder feedback, staff will present recommendations on proposed next steps, which could include reporting requirements and potential penalties, and (vii) they will keep the Richmond Chamber of Commerce informed of the stakeholder engagement program and results. |
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It was moved and seconded |
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That, as described in the report titled “Proposed Energy and Emissions Reporting Requirement for Large Existing Buildings in Richmond” from the Director, Sustainability and District Energy, dated March 18, 2024: |
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(1) |
Staff proceed with engaging building owners and managers of large industrial, light industrial warehouse, commercial retail and office uses on proposed annual energy and emissions reporting requirements as described in Proposed Stakeholder Engagement Program; and |
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(2) |
Report back on results of stakeholder consultation, including next steps on a proposed annual reporting requirement for buildings 100,000 ft² and larger in floor area. |
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CARRIED |
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FINANCE AND CORPORATE SERVICES DIVISION |
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5. |
AWARD OF CONTRACT 8254S – PEOPLESOFT SOFTWARE TECHNICAL SUPPORT SERVICES (File Ref. No. 04-1300-01) (REDMS No. 7575616) |
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In response to a query from Committee, staff advised that the Technical Support Services contract with Oracle Canada ULC enables the City to keep the PeopleSoft environments up to date with the latest system patches, security and product upgrades, and new features, noting that all software licensing agreements have a requirement to maintain a valid maintenance and support agreement which are only available directly through the license provider. |
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It was moved and seconded |
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(1) |
That contract 8254S – PeopleSoft Software Technical Support Services as detailed in the staff report titled “Award of Contract 8254S – PeopleSoft Software Technical Support Services”, dated March 4, 2024, from the Director, Information Technology be awarded for a three-year term to Oracle Canada ULC for an aggregate value of $1,263,008.87, excluding taxes; and |
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(2) |
That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to execute the contract and all related documentation with Oracle Canada ULC for the three-year term. |
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CARRIED |
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PLANNING AND DEVELOPMENT DIVISION |
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6. |
(File Ref. No.) (REDMS No.) |
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Discussion ensued regarding the letter from Church on Five dated April 12, 2024 and their funding request for their After-Hours Outreach Program (copy on file, City Clerk’s Office). |
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As a result of the discussion, the following referral motion was introduced: |
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It was moved and seconded |
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That the letter from Church on Five dated April 12, 2024 be referred to staff for total analysis and report back as soon as possible. |
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The question on the referral motion was not called as discussion ensued regarding (i) the timeline for staff to respond to the referral, (ii) funding sources, and (iii) current programs in place and the difference between the Church on Five after hours outreach program and the City’s Homelessness Outreach Worker. |
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The question on the referral motion was then called and it was CARRIED. |
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ADJOURNMENT |
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It was moved and seconded |
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That the meeting adjourn (5:07 p.m.). |
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CARRIED |
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Certified a true and correct copy of the Minutes of the meeting of the General Purposes Committee of the Council of the City of Richmond held on Monday, April 15, 2024. |
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_________________________________ |
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Mayor Malcolm D. Brodie |
Shannon Unrau |