November 12, 2024 - Agenda

Pg. #

ITEM

MINUTES

1.

Motion to:

CNCL-16

(1)

adopt the minutes of the Regular Council meeting held on October 21, 2024; and

CNCL-26

(2)

receive for information the Metro Vancouver ‘Board in Brief’ dated November 1, 2024.

AGENDA ADDITIONS & DELETIONS

2.

APPOINTMENT OF COUNCIL MEMBERS TO EXTERNAL REGIONAL ORGANIZATIONS

(a)

Appointment of Council alternate to the Translink – Mayors’ Council until November 10, 2025.

(b)

Appointment of Council representative to the Richmond Olympic Oval Corporation until November 10, 2025.

(c)

Appointment of Council representative and alternate to the Steveston Harbour Authority Board (SHAB), until their next Annual General Meeting of the SHAB in 2025.

3.

NAMING OF STANDING COMMITTEES AND THEIR COMPOSITION BY THE MAYOR

4.

APPOINTMENT OF MEMBERS OF COUNCIL (AND THEIR ALTERNATES) AS THE LIAISONS TO CITY ADVISORY COMMITTEES AND ORGANIZATIONS

Appointment of Council liaisons (and where applicable, their alternates) to City Advisory Committees and Organizations until November 10, 2025:

(a)

Accessibility Advisory Committee

(b)

Advisory Committee on the Environment;

(c)

Child Care Development Advisory Committee;

(d)

Council/School Board Liaison Committee;

(e)

Economic Advisory Committee;

(f)

First Nations Building Committee;

(g)

Food Security and Agricultural Advisory Committee;

(h)

Heritage Commission;

(i)

Minoru Centre for Active Living Program Committee;

(j)

Richmond Centre for Disability;

(k)

Richmond Chamber of Commerce;

(l)

Richmond Community Services Advisory Committee;

(m)

Richmond Intercultural Advisory Committee;

(n)

Richmond Public Art Advisory Committee;

(o)

Richmond Sister City Advisory Committee;

(p)

Richmond Sports Council;

(q)

Richmond Sports Wall of Fame Nominating Committee;

(r)

Richmond Youth Committee;

(s)

Seniors Advisory Committee;

(t)

Steveston Historic Sites Building Committee; and

(u)

Vancouver Coastal Health/Richmond Health Services Local Governance Liaison Group.

5.

APPOINTMENT OF MEMBERS OF COUNCIL AS LIAISONS TO COMMUNITY ASSOCIATIONS

Appointment of Council liaisons (and where applicable, their alternates) to Community Associations until November 10, 2025:

(a)

City Centre Community Association;

(b)

East Richmond Community Association;

(c)

Hamilton Community Association;

(d)

Richmond Arenas Community Association;

(e)

Richmond Art Gallery Association;

(f)

Richmond Fitness and Wellness Association;

(g)

Sea Island Community Association;

(h)

South Arm Community Association;

(i)

Thompson Community Association; and

(j)

West Richmond Community Association.

6.

APPOINTMENT OF MEMBERS OF COUNCIL AS THE LIAISONS TO VARIOUS CITY BOARDS

Appointment of Council liaisons (and where applicable, their alternates) to various Boards until November 10, 2025:

(a)

Aquatic Services Board;

(b)

Museum Society Board;

(c)

Richmond Gateway Theatre Society Board; and

(d)

Richmond Public Library Board.

7.

APPOINTMENT OF MEMBERS OF COUNCIL AS LIAISONS TO VARIOUS SOCIETIES/COMPANIES

Appointment of Council liaisons (and where applicable, their alternates) to various Societies until November 10, 2025:

(a)

Britannia Heritage Shipyard Society;

(b)

Gulf of Georgia Cannery Society;

(c)

London Heritage Farm Society;

(d)

Lulu Island Energy Company;

(e)

Minoru Seniors Society;

(f)

Richmond Nature Park Society;

(g)

Steveston Community Society; and

(h)

Steveston Historical Society.

8.

APPOINTMENT OF PARCEL TAX ROLL REVIEW PANEL FOR LOCAL AREA SERVICES

RECOMMENDATION

That the members of the Public Works & Transportation Committee be appointed as the Parcel Tax Roll Review Panel for Local Area Services until November 10, 2025.

9.

APPOINTMENT OF ACTING MAYORS FROM NOVEMBER 13, 2024 TO NOVEMBER 10, 2025

COMMITTEE OF THE WHOLE

10.

Motion to resolve into Committee of the Whole to hear delegations on agenda items.

11.

Delegations from the floor on Agenda items.

PLEASE NOTE THAT FOR LEGAL REASONS, DELEGATIONS ARE NOT PERMITTED ON ZONING OR OCP AMENDMENT BYLAWS WHICH ARE TO BE ADOPTED OR ON DEVELOPMENT PERMITS/DEVELOPMENT VARIANCE PERMITS.

12.

Motion to rise and report.

RATIFICATION OF COMMITTEE ACTION

CONSENT AGENDA

PLEASE NOTE THAT ITEMS APPEARING ON THE CONSENT AGENDA WHICH PRESENT A CONFLICT OF INTEREST FOR COUNCIL MEMBERS MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

CONSENT AGENDA HIGHLIGHTS

§   

Receipt of Committee minutes

§   

Aspac River Green Lot 1 Public Artwork Terms of Reference

§   

Railway Greenway Lighting – Engagement Results And Next Steps

§   

Award of Contract 8337P - Database Encryption Project

§   

Award Of Contract 8350Q – Supply And Delivery of Microsoft Subscription Licensing

§   

Draft Community Wayfinding Strategy

§   

Proposed Updates to the Richmond Community Homelessness Table Terms of Reference

§   

Award of Contract 8300Q – On-Call Refrigeration Contractor Services

§   

Fee For Early Review Of Rezoning Applications Involving A Major Official Community Plan Amendment

§   

2025 Utility Budgets And Rates

§   

2025 District Energy Utility Rates

§   

Land use applications for first, second and third reading:

§   

8080, 8100, 8120, 8140, 8160, 8180 and 8200 No. 3 Road – Rezone from the “Small-Scale Multi-Unit Housing (RSM/L)” Zone to the “Town Housing (ZT106) – No. 3 Road (Broadmoor)” Zone (L-Squared Design Ltd. – applicant)

§   

Updating the Low-End Market Rental (LEMR) Program to Support the Delivery of Affordable Housing

13.

Motion to adopt Items No. 14 through No. 26 by general consent.

14.

COMMITTEE MINUTES

That the minutes of:

CNCL-43

(1)

the Parks, Recreation and Cultural Services Committee meeting held on October 22, 2024;

CNCL-48

(2)

the Finance Committee meeting held on November 4, 2024;

(3)

the General Purposes Committee meeting held on November 4, 2024; and (distributed separately)

CNCL-51

(4)

the Planning Committee meeting held on November 5, 2024;

be received for information.

15.

Aspac River Green Lot 1 Public Artwork Terms of Reference

(File Ref. No. 11-7000-09-20-228) (REDMS No. 7808271)

CNCL-57

See Page CNCL-57 for full report

PARKS, RECREATION AND CULTURAL SERVICES COMMITTEE RECOMMENDATION

That the Aspac River Green Lot 1 Public Art Terms of Reference for the public artwork at 6011 River Road, as presented in the report titled “Aspac River Green Lot 1 Public Artwork Terms of Reference”, from the Director, Arts, Culture and Heritage Services, dated September 23, 2024, be approved.

16.

Railway Greenway Lighting – Engagement Results and Next Steps

(File Ref. No. 06-2400-20-RAIL1) (REDMS No. 7786781)

CNCL-87

See Page CNCL-87 for full report

PARKS, RECREATION AND CULTURAL SERVICES COMMITTEE RECOMMENDATION

(1)

That Option 3 - Status Quo, Continue to Monitor Conditions and Community Need, as outlined in the staff report titled “Railway Greenway Lighting – Engagement Results and Next Steps”, dated September 26, 2024, from the Director, Parks Services, be endorsed; and

(2)

That staff examine the feasibility and cost implications of ambient lighting in dark areas along the Railway Greenway, and report back.

17.

Award of Contract 8337P - Database Encryption Project

(File Ref. No. 04-1370-01) (REDMS No. 7803709)

CNCL-109

See Page CNCL-109 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That Contract 8337P - Database Encryption Project be awarded to Eclipsys Solutions Inc., for a value of $662,249.16, excluding taxes, for a contract term of five years as described in the report titled “Award of Contract 8337P - Database Encryption Project” dated October 3, 2024, from the Director, Information Technology; and

(2)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to execute the contracts and all related documentation with Eclipsys Solutions Inc.

18.

Award of Contract 8350Q – Supply and Delivery of Microsoft Subscription Licensing

(File Ref. No. 04-1300-01) (REDMS No. 7793657)

CNCL-114

See Page CNCL-114 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That Contract 8350Q – Supply and Delivery of Microsoft Subscription Licensing be awarded to NetraClouds Inc. for a three-year term for an estimated value of $2,180,995.50, excluding taxes as described in the report titled “Award of Contract 8350Q – Supply and Delivery of Microsoft Subscription Licensing” dated October 3, 2024, from the Director, Information Technology; and

(2)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to execute the contracts and all related documentation with NetraClouds Inc.

19.

Draft Community Wayfinding Strategy

(File Ref. No. 08-4150-04-06) (REDMS No. 7823529)

CNCL-118

See Page CNCL-118 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

That the draft Community Wayfinding Strategy, as detailed in the staff report titled “Draft Community Wayfinding Strategy”, dated October 11, 2024, from the Director, Business Services, be endorsed for public consultation.

20.

Proposed Updates to the Richmond Community Homelessness Table Terms of Reference

(File Ref. No. 07-3000-00) (REDMS No. 7787794)

CNCL-221

See Page CNCL-221 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

That the amended Terms of Reference for the Richmond Community Homelessness Table as outlined in the staff report titled “Proposed Updates to the Richmond Community Homelessness Table Terms of Reference”, dated October 15, 2024, from the Director, Community Social Development, be endorsed.

21.

Award of Contract 8300Q – On-Call Refrigeration Contractor Services

(File Ref. No. 10-6000-01) (REDMS No. 7780627)

CNCL-233

See Page CNCL-233 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That Contract 8300Q – On-Call Refrigeration Contractor Services be awarded to Cimco Refrigeration, a Division of Toromont Industries Inc. (Cimco Refrigeration) for a three-year term for an aggregate value of $750,000.00, excluding taxes, as described in the report titled "Award of Contract 8300Q – On-Call Refrigeration Contractor Services," dated October 7, 2024 from the Director, Facilities and Project Development;

(2)

That the Chief Administrative Officer and Deputy Chief Administrative Officer be authorized to extend the initial three-year term, up to a maximum of five years, for an additional value of $506,250.00 excluding taxes; and

(3)

That the Chief Administrative Officer and Deputy Chief Administrative Officer be authorized to execute the contracts and all related documentation with Cimco Refrigeration over the maximum five-year term.

22.

Fee for Early Review of Rezoning Applications Involving a Major Official Community Plan Amendment

(File Ref. No. 08-4105-01) (REDMS No. 7827247)

CNCL-237

See Page CNCL-237 for full report

FINANCE COMMITTEE RECOMMENDATION

(1)

That Consolidated Fees Bylaw No. 8636, Amendment Bylaw 10615, be introduced and given first, second and third readings; and

(2)

That Development Application Fees Bylaw No. 8951, Amendment Bylaw 10617, be introduced and given first, second and third readings.

23.

2025 Utility Budgets and Rates

(File Ref. No. 10-6060-01) (REDMS No. 7790442)

CNCL-243

See Page CNCL-243 for full report

FINANCE COMMITTEE RECOMMENDATION

That the 2025 utility budgets presented in Option 2 for Water (page 7), Option 2 for Sewer (page 14), Option 2 for Flood Protection (page 22), and Option 2 for Solid Waste and Recycling (page 29), as detailed in the staff report titled, “2025 Utility Budgets and Rates”, dated October 2, 2024, from the General Manager of Engineering and Public Works and the General Manager of Finance and Corporate Services be approved as the foundation for establishing the 2025 utility rates and be included in the Consolidated 5 Year Financial Plan (2025-2029).

24.

2025 DISTRICT ENERGY UTILITY RATES

(File Ref. No. 01-0060-20-LIEC1) (REDMS No. 7757758)

CNCL-284

See Page CNCL-284 for full report

FINANCE COMMITTEE RECOMMENDATION

(1)

That the Alexandra District Energy Utility Bylaw No. 8641, Amendment Bylaw No. 10593 be introduced and given first, second and third readings;

(2)

That the Oval Village District Energy Utility Bylaw No. 9134, Amendment Bylaw No. 10594 be introduced and given first, second and third readings; and

(3)

That the City Centre District Energy Utility Bylaw No. 9895, Amendment Bylaw No. 10595 be introduced and given first, second and third readings.

(4)

That staff be directed to engage the province requesting that LIEC and other municipally owned district energy utilities are recognized as key contributors to the Province's climate change and electrification goals and, as such, receive financial support in the form of grants and incentives to help advance district energy initiatives.

25.

APPLICATION BY L-SQUARED DESIGN LTD. FOR REZONING AT 8080, 8100, 8120, 8140, 8160, 8180 AND 8200 NO. 3 ROAD FROM THE “SMALL-SCALE MULTI-UNIT HOUSING (RSM/L)” ZONE TO THE “TOWN HOUSING (ZT106) – NO. 3 ROAD (BROADMOOR)” ZONE

(File Ref. No. RZ 22-021743) (REDMS No. 7797408, 7801029)

CNCL-303

See Page CNCL-303 for full report

PLANNING COMMITTEE RECOMMENDATION

That Richmond Zoning Bylaw 8500, Amendment Bylaw 10613 to create the “Town Housing (ZT106) – No. 3 Road (Broadmoor)” zone, and to rezone 8080, 8100, 8120, 8140, 8160, 8180 and 8200 No. 3 Road from the “Small-Scale Multi-Unit Housing (RSM/L)” zone to the “Town Housing (ZT106) – No. 3 Road (Broadmoor)” zone, be introduced and given first, second and third readings.

26.

UPDATING THE LOW-END MARKET RENTAL (LEMR) PROGRAM TO SUPPORT THE DELIVERY OF AFFORDABLE HOUSING

(File Ref. No. 08-4057-05) (REDMS No. 7783121)

CNCL-344

See Page CNCL-344 for full report

PLANNING COMMITTEE RECOMMENDATION

(1)

That, as described in the report “Updating the Low-End Market Rental (LEMR) Program to Support the Delivery of Affordable Housing” dated October 16, 2024, from the Director, Housing Office, the proposed Low-End Market Rental Maximum Rent and Income Thresholds as outlined in Option 2 be endorsed;

(2)

That staff bring forward amendments to the City of Richmond Affordable Housing Strategy, 2017 – 2027, to recognize the Low-End Market Rental Maximum Rent and Income Thresholds endorsed by Council;

(3)

That the Low-End Market Rental Maximum Rent and Income Thresholds be used in housing agreements for any conditionally approved rezoning applications, being those for which a zoning amendment bylaw has been given third reading and an associated housing agreement has yet to be executed as of November 12, 2024, notwithstanding the terms of any executed rezoning considerations letter; and

(4)

That the Low-End Market Rental Maximum Rent and Income Thresholds be used in any future housing agreement associated with a new or in-stream development application for which conditional approvals have yet to be granted.

***********************

CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

***********************

NON-CONSENT AGENDA ITEMS

FINANCE AND CORPORATE SERVICES AND ENGINEERING AND PUBLIC WORKS DIVISIONS

27.

2025 Utility Rate Amendment Bylaws
(File Ref. No. 10-6060-01) (REDMS No. 7827495)

CNCL-356

See Page CNCL-356 for full report

STAFF RECOMMENDATION

That each of the following bylaws be introduced and given first, second, and third readings:

(a)

Waterworks and Water Rates Bylaw No. 5637, Amendment Bylaw No. 10611;

(b)

Sanitary Sewer Bylaw No. 10427, Amendment Bylaw No. 10609;

(c)

Flood Protection Bylaw No. 10426, Amendment Bylaw No. 10608; and

(d)

Solid Waste & Recycling Regulation Bylaw No. 6803, Amendment Bylaw No. 10610.

PUBLIC ANNOUNCEMENTS AND EVENTS

NEW BUSINESS

BYLAWS FOR ADOPTION

CNCL-374

Consolidated Fees Bylaw No. 8636, Amendment Bylaw No. 10568

Opposed at 1^st/2^nd/3^rd Readings – None.

CNCL-427

Inter-Municipal Business Licence Bylaw No. 10583

Opposed at 1^st/2^nd/3^rd Readings – None.

CNCL-431

Inter-Municipal Business Licence Agreement Bylaw No. 10584

Opposed at 1^st/2^nd/3^rd Readings – None.

CNCL-437

Traffic Bylaw No.5870, Amendment Bylaw No. 10607

Opposed at 1^st/2^nd/3^rd Readings – None.

PUBLIC DELEGATIONS ON NON-AGENDA ITEMS

28.

Motion to resolve into Committee of the Whole to hear delegations on non‑agenda items.

Sheldon Starrett to delegate on accountable Government for Cities and Metro Vancouver.

29.

Motion to rise and report.

ADJOURNMENT