October 21, 2024 - Agenda

Pg. #

ITEM

MINUTES

1.

Motion to:

CNCL-11

(1)

adopt the minutes of the Regular Council meeting held on October 7, 2024; and

CNCL-48

(2)

adopt the minutes of the Regular Council meeting for Public Hearings held on October 15, 2024.

AGENDA ADDITIONS & DELETIONS

COMMITTEE OF THE WHOLE

2.

Motion to resolve into Committee of the Whole to hear delegations on agenda items.

3.

Delegations from the floor on Agenda items.

PLEASE NOTE THAT FOR LEGAL REASONS, DELEGATIONS ARE NOT PERMITTED ON ZONING OR OCP AMENDMENT BYLAWS WHICH ARE TO BE ADOPTED OR ON DEVELOPMENT PERMITS/DEVELOPMENT VARIANCE PERMITS.

4.

Motion to rise and report.

RATIFICATION OF COMMITTEE ACTION

CONSENT AGENDA

PLEASE NOTE THAT ITEMS APPEARING ON THE CONSENT AGENDA WHICH PRESENT A CONFLICT OF INTEREST FOR COUNCIL MEMBERS MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

CONSENT AGENDA HIGHLIGHTS

§   

Receipt of Committee minutes

§   

Award of Contract 8283P – Employee & Family Assistance Program

§   

City of Richmond Signature and Community Events Plan 2025–2029

§   

2025 Council and Committee Meeting Schedule

§   

Japanese Canadian Legacies Community Grant Opportunities

§   

Recommended Long-Term Steveston Streetscape Vision 2024

§   

Application by Pooni Group Inc. for an Agricultural Land Reserve Non-Farm Use at 4880 No. 6 Road

§   

Proposed Amendments to Traffic Bylaw 5870 for Speed Limit Reduction in Steveston

§   

Arterial Roadway Improvement Program (2021), Top 20 Collision Prone Intersections - Implementation of Medium/Long-Term Improvements (2021), and Top 20 Collision Prone Intersections - Implementation of Medium/Long-Term Improvements (2022) – Project Update

§   

UBCM Community Emergency Preparedness Fund: 2024/25 Disaster Risk Reduction – Climate Adaptation Grant Applications

5.

Motion to adopt Items No. 6 through No. 15 by general consent.

6.

COMMITTEE MINUTES

That the minutes of:

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(1)

the Community Safety Committee meeting held on October 8, 2024;

CNCL-56

(2)

the General Purposes Committee meeting held on October 15, 2024;

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(3)

the Planning Committee meeting held on October 16, 2024;

CNCL-66

(4)

the Public Works and Transportation Committee meeting held on October 16, 2024; and

CNCL-72

(5)

the Council/School Board Liaison Committee meeting held on September 11, 2024;

be received for information.

7.

Award of Contract 8283P – Employee & Family Assistance Program

(File Ref. No. 05-1400-01) (REDMS No. 7795677)

CNCL-76

See Page CNCL-76 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That Contract 8283P – Employee & Family Assistance Program (EFAP) be awarded to Green Shield Canada for a three-year term for an estimated value of $589,050.00, excluding taxes, as described in the report titled “Award of Contract 8283P – Employee& Family Assistance Program,” dated September 18, 2024, from the Senior Director, People & Culture, Human Resources;

(2)

That the Chief Administrative Officer and General Manager, Finance and Corporate Services be authorized to execute the contract and all related documentation with Green Shield Canada; and

(3)

That the Chief Administrative Officer and General Manager, Finance and Corporate Services be authorized to extend the initial three-year contract term for an additional one year, up to the maximum total term of four years, for an estimated total value of $785,400.00, excluding taxes.

8.

City of Richmond Signature and Community Events Plan 2025–2029

(File Ref. No. 11-7000-01) (REDMS No. 7591445)

CNCL-81

See Page CNCL-81 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That the revised Guiding Principles for City Events as detailed in the report “City of Richmond Signature and Community Events Plan 2025–2029”, dated September 26, 2024, from the Director, Arts, Culture and Heritage be endorsed;

(2)

That the City of Richmond Signature and Community Events Plan 2025–2029 as detailed in the attached report, dated September 26, 2024, from the Director, Arts, Culture and Heritage be endorsed to guide the planning and delivery of City events for the next five years; and

(3)

That the expenditures totaling $950,200 for the City Events Program 2025 with funding of $890,600 from the Rate Stabilization Account, $31,000 estimated sponsorship and $28,600 estimated grant revenue be considered in the 2025 budget process.

9.

2025 Council and Committee Meeting Schedule

(File Ref. No. 01-0105-01) (REDMS No. 7810334)

CNCL-128

See Page CNCL-128 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That the 2025 Council and Committee meeting schedule, as shown in Attachment 1 of the staff report dated September 17, 2024 from the Director, City Clerk’s Office, be approved, with the addition of the following:

(a)

That the January 6, 2025 General Purposes Committee and Finance Committee meetings be rescheduled to January 7, 2025; and

(b)

That the January 7, 2025 Planning Committee meeting be rescheduled to January 8, 2025.

(2)

That the Council Procedure Bylaw No. 7560 be varied to allow for the following revisions as detailed in the staff report titled “2025 Council and Committee Meeting Schedule” dated September 17, 2024, from the Director, City Clerk’s Office, be approved:

(a)

That the Regular Council meetings (open and closed) of August 11 and August 25, 2025 be cancelled; and

(b)

That the August 18, 2025 Public Hearing be rescheduled to September 2, 2025 at 7:00 p.m. in the Council Chambers at Richmond City Hall.

10.

Japanese Canadian Legacies Community Grant Opportunities
(File Ref. No. 10-6000-01) (REDMS No. 7823342)

CNCL-133

See Page CNCL-133 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That the scope of work related to the two grant applications to the Japanese Canadian Legacies Community Fund, for an aggregate total of up to $1,500,000, be endorsed in principle by Council, as described in the report titled “Japanese Canadian Legacies Community Grant Opportunities,” dated October 2, 2024, from the Director, Facilities and Project Development and the Director, Parks Services;

(2)

That should the grant application(s) be successful, the Chief Administrative Officer and the Deputy Chief Administrative Officer be authorized to execute the agreement on behalf of the City of Richmond with the Steveston Community Society (SCS), for the contribution from SCS to the City for the Japanese Canadian Legacy Improvements work; and

(3)

That a capital budget up to $1,500,000 for the Japanese Canadian Legacy Improvements be approved and be included in the Consolidated 5 Year Financial Plan (2025-2029).

11.

Recommended Long-term Steveston Streetscape Vision 2024

(File Ref. No. 08-4000-01) (REDMS No. 7746668)

CNCL-142

See Page CNCL-142 for full report

PLANNING COMMITTEE RECOMMENDATION

(1)

That Option 2 as outlined in the report titled “Recommended Long-term Steveston Streetscape Vision 2024”, dated September 17, 2024, from the Director, Transportation, be endorsed for further investigation; and

(2)

That the development of the Recommended Long-term Steveston Streetscape Vision 2024, including Transportation Planning, Functional and Preliminary Design, be submitted for Council’s consideration in the 2025 budget process.

12.

Application by Pooni Group Inc. for an Agricultural Land Reserve Non-Farm Use at 4880 no. 6 road

(File Ref. No. AG 23-017928) (REDMS No. 7688104)

CNCL-162

See Page CNCL-162 for full report

PLANNING COMMITTEE RECOMMENDATION

That the application by Pooni Group Inc. for an Agricultural Land Reserve Non-Farm Use to permit an extension of the lease of an approximate 6.8 ha (16.8 acre) portion of 4880 No. 6 Road for up to 25 years, and to permit construction of a new 1,664 m² clubhouse and driving range structure on the leased portion of the site at 4880 No. 6 Road, be endorsed and forwarded to the Agricultural Land Commission.

13.

Proposed Amendments to Traffic Bylaw 5870 for Speed Limit Reduction in Steveston

(File Ref. No. 10-6450-15-01) (REDMS No. 7748450)

CNCL-190

See Page CNCL-190 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

(1)

That Option 2 to reduce the posted speed limit on local roads in Steveston from 50 km/h to 30 km/h as described in the staff report titled “Proposed Amendments to Traffic Bylaw5870 for Speed Limit Reduction in Steveston, dated September 17, 2024, from the Director, Transportation, be endorsed; and

(2)

That Traffic Bylaw No. 5870, Amendment Bylaw No. 10607, to revise the posted speed limit be introduced and given first, second and third reading.

14.

Arterial Roadway Improvement Program (2021), Top 20 Collision Prone Intersections - Implementation of Medium/Long-term Improvements (2021), and Top 20 Collision Prone Intersections - Implementation of Medium/Long-term Improvements (2022) – Project Update

(File Ref. No. 10-6500-01) (REDMS No. 7808550)

CNCL-196

See Page CNCL-196 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

(1)

That Option 1 be approved as presented in the report “Arterial Roadway Improvement Program (2021), Top 20 Collision Prone Intersections - Implementation of Medium/Long-term Improvements (2021), and Top 20 Collision Prone Intersections -Implementation of Medium/Long-term Improvements (2022) – Project Update”, dated September 18, 2024, from the Director, Engineering and Director, Transportation; and

(2)

That the budget increase of $3,750,000 funded by Roads Development Cost Charges (DCC) and Capital Reserve (Revolving Fund) be included in the Consolidated 5 Year Financial Plan (2025-2029).

15.

UBCM Community Emergency Preparedness Fund: 2024/25 Disaster Risk Reduction – Climate Adaptation Grant Applications

(File Ref. No. 10-6000-01) (REDMS No. 7776952)

CNCL-204

See Page CNCL-204 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

(1)

That the application(s) to the Community Emergency Preparedness Fund, Disaster Risk Reduction – Climate Adaptation funding stream, as outlined in the staff report titled “UBCM Community Emergency Preparedness Fund: 2024/25 Disaster Risk Reduction – Climate Adaptation Grant Applications” dated September 13, 2024 from the Director, Engineering, be endorsed;

(2)

That should the grant application(s) be successful, the Chief Administrative Officer and the General Manager, Engineering and Public Works, be authorized to execute funding agreements with UBCM on behalf of the City for the Drainage Pump Station Condition Assessment, Flood Protection and Rain Gauge Monitoring Stations, and Blundell Road Canal Improvement projects; and

(3)

That should the grant application(s) be successful, capital projects of $150,000 for the Drainage Pump Station Condition Assessment, $150,000 for Flood Protection and Rain Gauge Monitoring Stations, and $5,000,000 for Blundell Road Canal Improvement be approved with 100% funding from the external grant, as outlined in the staff report titled “UBCM Community Emergency Preparedness Fund: 2024/25 Disaster Risk Reduction – Climate Adaptation Grant Applications” dated September 13, 2024 from the Director, Engineering, and be included in the Consolidated 5 Year Financial Plan (2025-2029) accordingly.

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CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

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PUBLIC ANNOUNCEMENTS AND EVENTS

NEW BUSINESS

BYLAWS FOR ADOPTION

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Permissive Property Tax Exemption (2025) Bylaw No. 10566

Opposed at 1^st/2^nd/3^rd Readings – None.

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Consolidated 5 Year Financial Plan (2024-2028) Bylaw No. 10515, Amendment Bylaw No. 10604

Opposed at 1^st/2^nd/3^rd Readings – None.

DEVELOPMENT PERMIT PANEL

16.

RECOMMENDATION

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That the minutes of the Development Permit Panel meeting held on October 9, 2024, be received for information.

ADJOURNMENT