September 22, 2025 - Agenda

Pg. #

ITEM

MINUTES

1.

Motion to:

CNCL-9

adopt the minutes of the Regular Council meeting held on September 8, 2025.

AGENDA ADDITIONS & DELETIONS

COMMITTEE OF THE WHOLE

2.

Motion to resolve into Committee of the Whole to hear delegations on agenda items.

3.

Delegations from the floor on Agenda items.

PLEASE NOTE THAT FOR LEGAL REASONS, DELEGATIONS ARE NOT PERMITTED ON ZONING OR OCP AMENDMENT BYLAWS WHICH ARE TO BE ADOPTED OR ON DEVELOPMENT PERMITS/DEVELOPMENT VARIANCE PERMITS.

4.

Motion to rise and report.

RATIFICATION OF COMMITTEE ACTION

CONSENT AGENDA

PLEASE NOTE THAT ITEMS APPEARING ON THE CONSENT AGENDA WHICH PRESENT A CONFLICT OF INTEREST FOR COUNCIL MEMBERS MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

CONSENT AGENDA HIGHLIGHTS

§   

Receipt of Committee minutes

§   

Richmond Hospital Update

§   

Award of Contract 8409P - Document And Records Management System Modernization

§   

Local Government Climate Action Program (LGCAP) Year 4 Survey Report And 2024 Corporate Emission Inventory

§   

Proposed Commercial Truck Parking Strategies

§   

Land use applications for first reading (to be further considered at the Public Hearing on October 20, 2025):

§   

16960 River Road  – Rezone from Agriculture (AG1)” Zone to the “Industrial Storage (IS1)” Zone (Boathouse Design Group Inc– applicant)

§   

Heritage Alteration Permit Application at 3580 Moncton Street, Unit 100 (Hepworth Block)

§   

River Road Traffic Assessment Update – Hamilton Neighbourhood Engagement     

§   

Springfield Drive - Traffic Calming

§   

Reusable Containers Review

§   

Terra Nova Rural Park Historic Assets Phase 2 Draft Program Plan

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Wharves Regulation Bylaw No. 10182 Amendments

5.

Motion to adopt Items No. 6 through No. 17 by general consent.

6.

COMMITTEE MINUTES

That the minutes of:

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(1)

the Community Safety Committee meeting held on September 9, 2025;

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(2)

the General Purposes Committee meeting held on September 15, 2025;

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(3)

the Planning Committee meeting held on September 16, 2025;

(4)

the Public Works and Transportation Committee meeting held on September 17, 2025 (distributed separately);

(5)

the Parks, Recreation and Cultural Services Committee meeting held on September 17, 2025 (distributed separately); and

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(6)

the Council/School Board Liaison Committee meeting held on April 30, 2025.

be received for information.

7.

Richmond hospital update

(File Ref. No.)

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That the request in relation to the temporary construction site office for the Richmond Hospital project be endorsed; and

(2)

That the Chief Administrative Officer be authorized to finalize the terms for the occupation until construction of the new hospital tower is complete.

8.

Award of Contract 8409P - Document and Records Management System Modernization

(File Ref. No. 03-1000-20-8409P) (REDMS No. 8141729)

CNCL-35

See Page CNCL-35 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That Contract 8409P – Document and Records Management System Modernization Project, be awarded to Cadence Solutions Inc. for an initial five-year term for an estimated value of $3,350,000 excluding taxes, as described in the report titled “Award of Contract 8409P - Document and Records Management System Modernization Project”, dated August 18, 2025 from the Director, Information Technology;

(2)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to execute the contract and all related documentation with Cadence Solutions Inc.; and

(3)

That the Chief Administrative Officer and the General Manager, Finance and Corporate Services be authorized to extend the contract at the end of the initial contract term for an additional five years at an amount of up to $1,667,500, up to the maximum total term often years, for a maximum contract value of $5,017,500 excluding taxes.

9.

Local Government Climate Action Program (LGCAP) Year 4 Survey Report and 2024 Corporate Emission Inventory

(File Ref. No. 10-6125-01) (REDMS No. 8130697)

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See Page CNCL-42 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

That the LGCAP Year 4 Survey Report and Attestation Form as described in the report titled “Local Government Climate Action Program (LGCAP) Year 4 Survey Report and 2024 Corporate Emission Inventory”, from the Director, Climate and Environment, dated August 19, 2025, be endorsed and posted on the City’s website for public information, in accordance with

Provincial requirements.

10.

Proposed Commercial Truck Parking Strategies

(File Ref. No. 10-6360-16-01) (REDMS No. 8142854)

CNCL-70

See Page CNCL-70 for full report

GENERAL PURPOSES COMMITTEE RECOMMENDATION

(1)

That the proposed On-Street Commercial Truck Parking Pilot Program and Recommended Actions as described in the staff report titled “Proposed Commercial Truck Parking Strategies” dated August 25, 2025, from the Director, Transportation, be approved;

(2)

That Staff report back to Council with the associated bylaw amendments required to implement Option A: Paid Monthly Permit Fee for the proposed On-Street Commercial Truck Parking Pilot Program, as described in the staff report titled “Proposed Commercial Truck Parking Strategies” dated August 25, 2025, from the Director, Transportation; and

(3)

That Staff include the estimated costs for the proposed On-Street Truck Parking Pilot Program, as described in the staff report titled “Proposed Commercial Truck Parking Strategies” dated August 25, 2025, from the Director, Transportation, as part of the 2026 budget process for Council consideration;

(4)

That staff be directed to consider the viability of other industrial areas to add to the pilot program.

11.

Application by Boathouse Design Group Inc. for Rezoning at 16960 River Road and PID 005-478-111 from the “Agriculture (AG1)” Zone to the “Industrial Storage (IS1)” Zone

(File Ref. No. RZ 22-013271) (REDMS No. 8154033)

CNCL-88

See Page CNCL-88 for full report

PLANNING COMMITTEE RECOMMENDATION

That Richmond Zoning Bylaw 8500, Amendment Bylaw 10710, for the rezoning of 16960 River Road and PID 005-478-111 from the “Agriculture (AG1)” zone to the “Industrial Storage (IS1)” zone to permit Commercial Vehicle Parking and Storage, be introduced and given first reading.

12.

Heritage Alteration Permit Application at 3580 Moncton Street, Unit 100 (Hepworth Block)

(File Ref. No. HA 24-045011) (REDMS No. 8132435)

CNCL-107

See Page CNCL-107 for full report

PLANNING COMMITTEE RECOMMENDATION

That a Heritage Alteration Permit be issued for the protected heritage building at 3580 Moncton Street (Hepworth Block) which would permit a new sign and exterior painting on unit 100.

13.

RIVER ROAD TRAFFIC ASSESSMENT UPDATE – HAMILTON NEIGHBOURHOOD ENGAGEMENT

(File Ref. No. 10-6455-05-01) (REDMS No. 8141557)

CNCL-158

See Page CNCL-158 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

That the roadside enhancements to protect some of the utility poles as described in the staff report titled “River Road Traffic Assessment Update – Hamilton Neighbourhood Engagement Results”, dated August 19, 2025, from the Director, Transportation, be endorsed.

14.

Springfield Drive - Traffic Calming

(File Ref. No. 10-6450-09-01) (REDMS No. 8075853)

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See Page CNCL-163 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

That Option 2 to implement two asphalt speed cushions on Springfield Drive, as described in the staff report titled “Springfield Drive - Traffic Calming”, dated August 25, 2025, from the Director, Transportation, be approved.

15.

Reusable Containers Review

(File Ref. No. 10-6370-01) (REDMS No. 8051784)

CNCL-168

See Page CNCL-168 for full report

PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION

That Option 3, as outlined in the staff report titled “Reusable Containers Review”, dated August 18, 2025, from the Director, Public Works Operations, be approved.

16.

Terra Nova Rural Park Historic Assets Phase 2 Draft Program Plan

(File Ref. No. 06-2345-20-TNRP1) (REDMS No. 7829163)

CNCL-180

See Page CNCL-180 for full report

PARKS, RECREATION AND CULTURAL SERVICES COMMITTEE RECOMMENDATION

(1)

That the Proposed Programming Priorities and Decision Making Framework for purposes of stakeholder consultation, as outlined in the staff report titled “Terra Nova Rural Park Historic Assets Phase 2 Draft Program Plan”, dated August 25, 2025, from the Director, Parks Services, be approved; and

(2)

That staff proceed with Phase 3 of the Terra Nova Rural Park Historical Assets Draft Program Plan.

(3)

That staff further review the existing Phase Two Draft Program Plan to see if there are additional consultation groups, look at the City’s existing naming policy and naming requests that have come forward to date, and report back.

17.

Wharves Regulation Bylaw No. 10182 Amendments

(File Ref. No. 06-2345-20-ILAN1) (REDMS No. 8130556)

CNCL-199

See Page CNCL-199 for full report

PARKS, RECREATION AND CULTURAL SERVICES COMMITTEE RECOMMENDATION

(1)

That Wharves Bylaw No. 10182, Amendment Bylaw No. 10698, be introduced and given first, second and third readings; and

(2)

That Consolidated Fees Bylaw No. 8366, Amendment Bylaw No. 10699, be introduced and given first, second and third readings.

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CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

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PUBLIC ANNOUNCEMENTS AND EVENTS

NEW BUSINESS

DEVELOPMENT PERMIT PANEL

18.

RECOMMENDATION

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That the minutes of the Development Permit Panel meeting held on
August 27, 2025 and September 10, 2025, be received for information.

ADJOURNMENT