July 28, 2025 - Agenda

City Council

Council Chambers, City Hall
6911 No. 3 Road

Monday, July 28, 2025
7:00 p.m.

Pg. #

ITEM

MINUTES

	1.	*Motion to:*
CNCL-16		(1)	*adopt the minutes of the Regular Council meeting held on July 14, 2025; and*
CNCL-30		*(2)*	*adopt the minutes of the Regular Council meeting for Public Hearings held on July 21, 2025.*

AGENDA ADDITIONS & DELETIONS

PRESENTATION

2025 Participaction Community Challenge Award

COMMITTEE OF THE WHOLE

	2.	*Motion to resolve into Committee of the Whole to hear delegations on agenda items.*

	3.	Delegations from the floor on Agenda items.
		PLEASE NOTE THAT FOR LEGAL REASONS, DELEGATIONS ARE NOT PERMITTED ON ZONING OR OCP AMENDMENT BYLAWS WHICH ARE TO BE ADOPTED OR ON DEVELOPMENT PERMITS/DEVELOPMENT VARIANCE PERMITS – ITEM NO. 23.

	4.	*Motion to rise and report.*

RATIFICATION OF COMMITTEE ACTION

		CONSENT AGENDA
		PLEASE NOTE THAT ITEMS APPEARING ON THE CONSENT AGENDA WHICH PRESENT A CONFLICT OF INTEREST FOR COUNCIL MEMBERS MUST BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.

		CONSENT AGENDA HIGHLIGHTS
		§	Receipt of Committee minutes
		§	Minoru Park Vision Plan Update: Renewed Scope of Work, Process and Next Steps
		§	Moray Bridge Replacement Planning Study Update
		§	Referral Response: Establishment of the Low-End Market Rental Parking, Tenant Asset and Income Exceedance Policy
		§	Housing Priorities Grant Program Allocation
		§	Award of Contract 588F — Provision Of Automated Building Code And Zoning Review Software
		§	ICBC-City Of Richmond Road Improvement Program Update
		§	Westminster Highway Traffic Calming - 2025 Update
		§	South Dike Upgrades Preliminary Design – 6080 Dyke Road to Gilbert Road
		§	Dog Waste Collection Pilot Summary and Proposed Expansion
		§	Award of Contract 8438P – Provision of Hydrovac Services
		§	Award of Contract 8428 NOITC - Supply and Delivery of Water Meters and Water Meter Heads
		§	Railway Greenway Solar Lighting Options
		§	Draft Richmond Arts Strategy 2025-2030

	5.	*Motion to adopt Items No. 6 through No. 19 by general consent.*

	6.	COMMITTEE MINUTES
		*That the minutes of:*
CNCL-39		(1)	*the Community Safety Committee meeting held on July 15, 2025;*
CNCL-57		(2)	*the General Purposes Committee meeting held on July 21, 2025;*
CNCL-66		(3)	*the Planning Committee meeting held on July 22, 2025;*
		(4)	*the Public Works and Transportation Committee meeting held on July 23, 2025* (distributed separately)*; and*
		(5)	*the Parks, Recreation and Cultural Services Committee meeting held on July 23, 2025* (distributed separately);
		*be received for information.*

	7.	Minoru Park Vision Plan Update: Renewed Scope of Work, Process and Next Steps (File Ref. No. 06-2345-20-MINO1) (REDMS No. 7839503)
CNCL-70		See Page CNCL-70 for full report
		GENERAL PURPOSES COMMITTEE RECOMMENDATION
		That a renewed Minoru Park Vision Plan process and scope of work, as outlined in the staff report “Minoru Park Vision Plan Update: Renewed Scope of Work, Process and Next Steps”, dated June 30, 2025, from the Director, Parks Services, be approved.

	8.	Moray Bridge Replacement Planning Study Update (File Ref. No. 10-6500-04) (REDMS No. 8091039)
CNCL-92		See Page CNCL-92 for full report
		GENERAL PURPOSES COMMITTEE RECOMMENDATION
		That the comments as described in the staff report titled “Moray Bridge Replacement Planning Study Update”, dated July 10, 2025, from the Director, Transportation, be endorsed and forwarded to the Ministry of Transportation and Transit.

	9.	Referral Response: Establishment of the Low-End Market Rental Parking, Tenant Asset and Income Exceedance Policy (File Ref. No. 08-4057-05) (REDMS No. 8058328)
CNCL-104		See Page CNCL-104 for full report
		GENERAL PURPOSES COMMITTEE RECOMMENDATION
		(1)	That the Low-End Market Rental Parking, Tenant Asset and Income Exceedance Council Policy, as outlined in the report titled “Referral Response: Establishment of the Low-End Market Rental Parking, Tenant Asset and Income Exceedance Policy”, dated June 25, 2025, *from the Director, Housing, be approved; and*
		(2)	That the terms used to enable the owner of Low-End Market Rental units to charge tenants for parking and to set an asset test limit for tenants be used in housing agreements for any conditionally approved rezoning applications, being those for which a zoning amendment bylaw has been given third reading and an associated housing agreement has yet to be executed as of July 28, 2025, notwithstanding the terms of any executed rezoning considerations letter.

	10.	Housing Priorities Grant Program Allocation (File Ref. No. 08-4057-05) (REDMS No. 8063991)
CNCL-119		See Page CNCL-119 for full report
		GENERAL PURPOSES COMMITTEE RECOMMENDATION
		(1)	That the proposed grant allocations for the Housing Priorities Grant Program, as outlined in the report titled “Housing Priorities Grant Program Allocation”, dated June 25, 2025, from the Director, Housing, be approved, and that the following amounts be awarded:
			(a)	*Sun Valley Rental Ltd.– $1,764,000*
			(b)	*1166225 B.C. Ltd. – $1,003,000*
			(c)	*Aashyn No. 3 Road Development Ltd.– $108,000*
			(d)	*Richmond Kiwanis Senior Citizens Housing Society – $2,320,000*
			(e)	*BC Indigenous Housing Society – $4,160,000*
		(2)	That the Chief Administrative Officer and Deputy Chief Administrative Officer be authorized to negotiate and execute two Non-Profit Organization Stream 1A Grant Funding contribution agreements as set out in the grant allocation for the Housing Priorities Grant Program, and to negotiate and execute any amendments thereto and ancillary agreements;
		(3)	*That Development Cost Charges Waiver for Affordable Housing (6071 Azure Road) Bylaw No. 10695 be introduced and given first, second, and third readings;*
		(4)	*That Development Cost Charges Waiver for Affordable Housing (8880 Cook Road) Bylaw No. 10696 be introduced and given first, second, and third readings; and*
		(5)	*That Development Cost Charges Waiver for Affordable Housing (9000 No 3 Road) Bylaw No. 10697 be introduced and given first, second, and third readings.*

	11.	Award of Contract 588F — Provision of Automated Building Code and Zoning Review Software (File Ref. No. 08-4000-01) (REDMS No. 8078696)
CNCL-133		See Page CNCL-133 for full report
		PLANNING COMMITTEE RECOMMENDATION
		(1)	That Contract 588F - Provision of Automated Building Code and Zoning Review Software be awarded to SMARTreview, Inc. for a one-year term, for an estimated maximum total value of $630,000, excluding taxes, as described in the report titled “Award of Contract588F - Provision of Automated Building Code and Zoning Review Software”, dated July3, 2025 from the Director, Building Approvals; and
		(2)	*That the Chief Administrative Officer and General Manager, Planning and Development, be authorized to execute the contract and all related documentation with SMARTreview, Inc.*

	12.	ICBC-CITY OF RICHMOND ROAD IMPROVEMENT PROGRAM UPDATE (File Ref. No. 10-6460-01) (REDMS No. 8052558)
CNCL-137		See Page CNCL-137 for full report
		PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION
		(1)	That the proposed road safety improvement projects, as described in Attachment 1 of the staff report titled “ICBC-City of Richmond Road Improvement Program Update,” dated June 24, 2025, from the Director, Transportation, be endorsed for submission to the ICBC 2025 Road Improvement Program for consideration of cost-share funding; and
		(2)	That should the above applications be successful, the Chief Administrative Officer and General Manager, Engineering and Public Works, be authorized to execute the cost-share agreements on behalf of the City, and that the Consolidated 5 Year Financial Plan (2025-2029) be amended accordingly.

	13.	WESTMINSTER HIGHWAY TRAFFIC CALMING - 2025 UPDATE (File Ref. No. 10-6500-01) (REDMS No. 8089486)
CNCL-145		See Page CNCL-145 for full report
		PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION
		That staff implement traffic calming measures as outlined in Option 2 of the staff report titled “Westminster Highway Traffic Calming – 2025 Update”, dated July 7, 2025, from the Director, Transportation.

	14.	SOUTH DIKE UPGRADES PRELIMINARY DESIGN – 6080 DYKE ROAD TO GILBERT ROAD (File Ref. No. 10-6000-01) (REDMS No. 8057547)
CNCL-152		See Page CNCL-152 for full report
		PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION
		That the preliminary design presented in the staff report titled “South Dike Upgrades Preliminary Design – 6080 Dyke Road to Gilbert Road”, dated June 18, 2025, from the Director, Engineering be approved for detailed design, to be brought forward for construction funding.

	15.	DOG WASTE COLLECTION PILOT SUMMARY AND PROPOSED EXPANSION (File Ref. No. 10-6370-01) (REDMS No. 8048799)
CNCL-183		See Page CNCL-183 for full report
		PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION
		That an ongoing additional level estimated at $71,000 be considered in the 2026 Utility budget process to expand the Dog Waste Collection Program as described in Option 2 in the staff report titled “Dog Waste Collection Pilot Summary and Proposed Expansion” dated June 24, 2025 from the Director, Public Works Operations.

	16.	AWARD OF CONTRACT 8438P – PROVISION OF HYDROVAC SERVICES (File Ref. No. 10-6000-01) (REDMS No. 8064777)
CNCL-191		See Page CNCL-191 for full report
		PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION
		(1)	That Contract 8438P – Provision of Hydrovac Services be awarded to McRae's Environmental Service Ltd., for a three-year term for an estimated contract value of $9,286,266 exclusive of taxes, as described in the report titled “Award of Contract 8438P – Provision of Hydrovac Services”, dated June 23, 2025 from the Director, Public Works Operations;
		(2)	That the Chief Administrative Officer and the General Manager, Engineering and Public Works be authorized to execute the contract and related documentation with McRae's Environmental Service Ltd.; and
		(3)	That the Chief Administrative Officer and the General Manager, Engineering and Public Works be authorized to extend the initial three-year term, up to the maximum total term of five years, for the maximum total amount of contract of $15,711,201, excluding taxes.

	17.	Award of Contract 8428 NOITC - Supply and Delivery of Water Meters and Water Meter Heads (File Ref. No. 10-6650-02) (REDMS No. 8068324)
CNCL-196		See Page CNCL-196 for full report
		PUBLIC WORKS AND TRANSPORTATION COMMITTEE RECOMMENDATION
		(1)	That Contract 8428 NOITC – Supply and Delivery of Water Meters and Water Meter Heads be awarded to FlowSystems Distribution Inc. (“Flow Systems”), for a one-year term for an estimated value of $400,000, exclusive of taxes, as described in the report titled “Award of Contract 8428 NOITC – Supply and Delivery of Water Meters and Water Meter Heads” dated June 19, 2025 from the Director, Public Works Operations;
		(2)	That the Chief Administrative Officer and the General Manager, Engineering and Public Works be authorized to execute the contract and all related documentation with FlowSystems Distribution Inc.; and
		(3)	That the Chief Administrative officer and General Manager, Engineering and Public Works be authorized to extend the initial one-year term, up to a maximum total term of five years, for the maximum total amount of $2,000,000, excluding taxes.

	18.	Railway Greenway Solar Lighting Options (File Ref. No. 06-2400-20-RAIL1) (REDMS No. 8067412)
CNCL-199		See Page CNCL-199 for full report
		PARKS, RECREATION AND CULTURAL SERVICES COMMITTEE RECOMMENDATION
		That Option 2, “Two Phase Implementation”, as outlined in the staff report titled “Railway Greenway Solar Lighting Options”, dated June 30, 2025, from the Director, Parks Services, be approved.

	19.	Draft Richmond Arts Strategy 2025-2030 (File Ref. No. 11-7000-11-01) (REDMS No. 8061570)
CNCL-209		See Page CNCL-209 for full report
		PARKS, RECREATION AND CULTURAL SERVICES COMMITTEE RECOMMENDATION
		(1)	That the Draft Richmond Arts Strategy 2025-2030, included as Attachment 1 of the staff report titled “Draft Richmond Arts Strategy 2025-2030”, dated June 30, 2025, from the Director, Arts, Culture and Heritage Services, be endorsed for the purpose of seeking interest holders’ and public feedback on the strategy; and
		(2)	That the Final Richmond Arts Strategy 2025-2030, including the results of the interest holders’ and public feedback, be brought back to Council for consideration following the interest holders’ and public consultation.

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CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

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NON-CONSENT AGENDA ITEMS

GENERAL PURPOSES COMMITTEE

Mayor Malcolm D. Brodie, Chair

	20.	Amendments to Consolidated Fees Bylaw No. 8636 – Schedule Parking (Off-Street) Regulation Bylaw No. 7403 (File Ref. No. 12-8375-00) (REDMS No. 8085646)
CNCL-265		See Page CNCL-265 for full report
		GENERAL PURPOSES COMMITTEE RECOMMENDATION Opposed: Cllrs. Day, Gillanders, Heed and Wolfe
		*That Consolidated Fees Bylaw No. 8636, Amendment Bylaw No. 10694, be introduced and given first, second and third reading.*

	21.	Establishing a Housing Authority – REFERRAL RESPONSE #2 (File Ref. No. 08-4057-05) (REDMS No. 8074070)
CNCL-272		See Page CNCL-272 for full report
		GENERAL PURPOSES COMMITTEE RECOMMENDATION Opposed: Cllr. Loo
		That options and opportunities to establish a housing authority or other housing structure be brought forward for Council consideration on a case-by-case basis considering the details presented in the report titled “Establishing a Housing Authority - Referral Response #2”, from the Director, Housing, dated June 25, 2025.

	22.	Works Yard Replacement Project – Program, Form, Phasing and Budget (File Ref. No. 06-2000-01) (REDMS No. 8015242)
CNCL-283		See Page CNCL-283 for full report
		GENERAL PURPOSES COMMITTEE RECOMMENDATION Opposed: Cllr. Loo
		(1)	That the program totalling approximately 400,000 sq. ft. and building form be approved, as outlined in the report titled “Works Yard Replacement Project – Program, Form, Phasing and Budget”, dated July 7, 2025, from the Director, Facilities and Project Development;
		(2)	That in order to reduce the overall project schedule, and manage cost escalation risks, the workshop program and other elements be added to the scope of work for Phase 1 and a capital submission for the Works Yard Replacement - Enabling Works and Phase 1 capital projects’ scope change and budget increase of $74.0 million (2025 dollars), be endorsed for Council’s consideration as part of the 2026 budget process; and
		(3)	That staff begin the planning process for the balance of the unallocated land, as outlined in the report titled “Works Yard Replacement Project – Program, Form, Phasing and Budget”, dated July 7, 2025, from the Director, Facilities and Project Development.

PUBLIC ANNOUNCEMENTS AND EVENTS

NEW BUSINESS

BYLAWS FOR ADOPTION

CNCL-324

Development Applications Fee Bylaw No. 8951, Amendment Bylaw No. 10674