December 20, 2023 - Minutes
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Public Works and Transportation Committee
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Date: |
Wednesday, December 20, 2023 |
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Place: |
Council Chambers |
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Present: |
Councillor Carol Day, Chair Mayor Malcolm D. Brodie |
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Also Present: |
Councillor Laura Gillanders Councillor Andy Hobbs Councillor Bill McNulty |
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Call to Order: |
The Chair called the meeting to order at 3:04 p.m. |
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MINUTES |
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It was moved and seconded |
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That the minutes of the meeting of the Public Works and Transportation Committee held on November 22, 2023, be adopted as circulated. |
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CARRIED |
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PLANNING AND DEVELOPMENT DIVISION |
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1. |
TRANSLINK 2024 COST-SHARE FUNDING APPLICATIONS – TRANSPORTATION PROJECTS (File Ref. No. 10-6500-01) (REDMS No. 7431762) |
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In response to queries from Committee, staff advised that the red light camera program is not part of the TransLink’s cost-share program as the program for red light cameras is under the jurisdiction of the Province. |
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It was moved and seconded |
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(1) |
That the submission of road, pedestrian and bicycle improvement projects as part of the TransLink 2024 Cost-Share Programs, as described in the report titled “TransLink 2024Cost-Share Funding Applications – Transportation Projects”, dated November 22, 2023,from the Director, Transportation be endorsed; and |
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(2) |
That the Chief Administrative Officer and General Manager, Planning and Development be authorized to execute the successful funding agreements. |
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CARRIED |
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ENGINEERING AND PUBLIC WORKS DIVISION |
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2. |
AWARD OF CONTRACT 8157Q - SUPPLY AND DELIVERY OF JANITORIAL AND CLEANING SUPPLIES (File Ref. No. 10-6000-01) (REDMS No. 7406625) |
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Discussion ensued with respect to the bidding process with cost and evaluation as the two main factors in awarding the contract. |
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It was moved and seconded |
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(1) |
That Contract 8157Q – Supply and Delivery of Janitorial and Cleaning Supplies as detailed in the staff report titled “Award of Contract 8157Q - Supply and Delivery of Janitorial and Cleaning Supplies” dated November 15, 2023 from the Director, Facilities and Project Development be awarded for a two-year term to ICS Clean Supplies Ltd., Imperial Dade Canada Inc., and Bunzl Canada for a combined estimated annual amount of $490,000.00 with an approximate total value of $980,000.00 over a two-year period; |
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(2) |
That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to extend the initial two-year term, up to the maximum total term of six years, for the maximum total amount of $2,982,000.00 as described in the report titled "Award of Contract 8157Q - Supply and Delivery of Janitorial and Cleaning Supplies," dated November 15, 2023, from the Director, Facilities and Project Development; and |
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(3) |
That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute the contract and all related documentation with ICS Clean Supplies Ltd., Imperial Dade Canada Inc., and Bunzl Canada. |
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CARRIED |
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3. |
MANAGER’S REPORT |
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None. |
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ADJOURNMENT |
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It was moved and seconded |
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That the meeting adjourn (3:06 p.m.). |
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CARRIED |
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Certified a true and correct copy of the Minutes of the meeting of the Public Works and Transportation Committee of the Council of the City of Richmond held on Wednesday, December 20, 2023. |
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Councillor Carol Day |
Mizuguchi,Andrea |