November 22, 2023 - Minutes

Date:

Wednesday, November 22, 2023

Place:

Council Chambers
Richmond City Hall

Present:

Councillor Michael Wolfe, Vice-Chair

Councillor Carol Day (by teleconference)
Councillor Chak Au
Councillor Kash Heed
Councillor Alexa Loo (by teleconference)

Also Present:

Councillor Andy Hobbs (by teleconference)

Councillor Bill McNulty (by teleconference)

Call to Order:

The Vice-Chair called the meeting to order at 4:00 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the Public Works and Transportation Committee held on October 18, 2023, be adopted as circulated.

CARRIED

PLANNING AND DEVELOPMENT DIVISION

1.

APPLICATION TO 2023/24 BC ACTIVE TRANSPORTATION INFRASTRUCTURE GRANT PROGRAM

(File Ref. No. 10-6500-00) (REDMS No. 7348760)

In response to queries from the Committee, staff reported that (i) construction would begin in early 2024 with staff reporting back on the completion date, and (ii) there will be some overlap in construction between the Steveston Multi-Use Pathway and the No. 2 Road Multi-Use Pathway projects and that staff will work with stakeholders to ensure that traffic congestion is kept to a minimum.

It was moved and seconded

(1)

That the submission for cost-sharing to the 2023/24 BC Active Transportation Infrastructure Grant Program as described in the staff report titled “Application to 2023/24 BC Active Transportation Infrastructure Grant Program” dated October 23, 2023, from the Director, Transportation be endorsed;

(2)

That the Chief Administrative Officer and the General Manager, Planning and Development, be authorized on behalf of the City to execute the funding agreement should the above application be successful; and

(3)

That should the grant application be successful, the grant amount will be included in the Consolidated 5 Year Financial Plan (2024-2028) accordingly.

CARRIED

ENGINEERING AND PUBLIC WORKS DIVISION

2.

AWARD OF CONTRACT – DIRECT DIGITAL CONTROLS MAINTENANCE SERVICES

(File Ref. No. 06-2000-01) (REDMS No. 7368494)

It was moved and seconded

(1)

That Direct Digital Controls Maintenance Services be awarded to Ainsworth Inc., in the amount of $2,609,707.00 for a five-year term as described in the report titled "Award of Contract – Direct Digital Controls Maintenance Services," dated October 18, 2023, from

the Director, Facilities and Project Development;

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to extend the initial five-year term, up to the maximum total term of seven years, for the maximum total amount of $3,807,027.00 as described in the report titled "Award of Contract – Direct Digital Controls Maintenance Services," dated October 18, 2023, from the Director, Facilities and Project Development; and

(3)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute the contract and all related documentation with Ainsworth Inc.

CARRIED

3.

AWARD OF CONTRACT 8200Q – ON-CALL FIRE SYSTEM SERVICES

(File Ref. No. 10-6000-01) (REDMS No. 7377194)

It was moved and seconded

(1)

That Contract 8200Q – On-Call Fire System Services as detailed in the staff report titled “Award of Contract 8200Q – On-Call Fire System Services,” dated October 18, 2023, from the Director, Facilities and Project Development be awarded for a three-year term to Elite Fire Protection Ltd. for an estimated average amount of $227,150.00 annually, with an approximate total value of $681,450.00 over a three-year period;

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to extend the initial three-year term up to the maximum total term of five years, for the maximum total amount of $1,157,450.00 as described in the report titled "Award of Contract 8200Q – On-Call Fire System Services," dated October 18, 2023, from the Director, Facilities and Project Development; and

(3)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute the contract amendment and all related documentation with Elite Fire Protection Ltd. over the five-year term.

CARRIED

4.

UPDATE ON 2023/2024 SNOW AND ICE RESPONSE PREPARATIONS
(File Ref. No. 10-6000-01) (REDMS No. 7420249)

In response to queries from the Committee, staff noted (i) Main Road has hired more staff to respond to snow and ice events, (ii) City crews have also implemented additional snow and ice response measures, (iii) this is the first year that the road temperature sensors and the road friction sensors are in operation which alert City crews to respond to snow and ice events, and (iv) the public can google Richmond snow routes to find the online link to view the priority routes.

It was moved and seconded

(1)

That the staff report titled “Update on 2023/2024 Snow and Ice Response Preparations”, dated November 6, 2023, from the Director, Public Works Operations, be received for information; and

(2)

That Policy 7013, updated to reflect servicing of bus stops, wheelchair letdowns and services at civic facilities, be adopted.

CARRIED

5.

MANAGER’S REPORT

(i)

Knight Street Bridge Update

In response to queries from Committee, staff noted that the Province is replacing the expansion joints on the Knight Street Bridge.

(ii)

Pedestrian Crosswalk Upgrades

• A new pedestrian activated special crosswalk at the intersection of Mayflower Drive at Granville Avenue was completed.

• Discussion ensued in regards to the installation of a crosswalk at Kittiwake Drive and No. 2 Road.  Staff confirmed that this project is in the capital program for Council consideration for installation in 2024.

(iii)

Traffic Signal Infrastructure Upgrades

Traffic cameras have been installed at the intersection of Bridgeport Road and Sweden Way.  In response to Committee, staff noted that these are traffic operational cameras only and not red light cameras.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:18 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the Public Works and Transportation Committee of the Council of the City of Richmond held on Wednesday, November 22, 2023.

_________________________________

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Councillor Michael Wolfe
Vice-Chair

Andrea Mizuguchi
Legislative Services Associate