July 19, 2023 - Minutes

Date:

Wednesday, July 19, 2023

Place:

Council Chambers
Richmond City Hall

Present:

Councillor Carol Day, Chair
Councillor Michael Wolfe
Councillor Chak Au
Councillor Kash Heed (by teleconference)
Councillor Alexa Loo

Also Present:

Councillor Laura Gillanders

Councillor Andy Hobbs

Councillor Bill McNulty

Call to Order:

The Chair called the meeting to order at 4:00 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the Public Works and Transportation Committee held on June 21, 2023, be adopted as circulated.

CARRIED

ENGINEERING AND PUBLIC WORKS DIVISION

1.

EXTENSION OF CONTRACT - 6676P - SUPPLY OF HYDRO-VAC SERVICES

(File Ref. No. 10-6000-01) (REDMS No. 7267122)

In response to queries from Committee, staff noted that (i) the City’s current fleet of three hydro-vacs is sufficient and the City will continue to make use of an external contractor to support operations as needed and (ii) prior to the previous three years of the existing contract with McRae’s Environmental Services Ltd., hydro-vac services were done through a hired equipment system.

It was moved and seconded

(1)

That Contract 6676P - Supply of Hydro-Vac Services be extended for an additional two year term, commencing August 1, 2023, with McRae's Environmental Services Ltd. up to the total contract value of $13,517,165 as described in the report titled "Extension of Contract 6676P - Supply of Hydro-Vac Services", dated June 12, 2023, from the Director, Public Works Operations; and

(2)

That the Chief Administrative Officer and the General Manager, Engineering and Public Works be authorized to execute the extension of the contract with McRae’s Environmental Services Ltd.

CARRIED

2.

AWARD OF CONTRACT - 8148P - PROVISION OF TRAFFIC CONTROL SERVICES

(File Ref. No. 10-6000-01) (REDMS No. 7243551)

In response to queries from Committee, staff noted that (i) all three service providers pay above the living wage, (ii) if traffic control is required on City-operated job sites, the traffic control services will be provided by one of the three approved service providers, and (iii) while the City has the ability to create traffic management plans in-house, a contractor may be used to assist in creating a traffic management plan for large events or shutdowns, and staff engage in on-the-ground traffic control services.

It was moved and seconded

(1)

That Contract 8148P - Provision of Traffic Control Services be awarded for a three year term commencing August 1, 2023, to Lanesafe Traffic Control Ltd. as the primary service provider and with A TS Traffic and The Universal Group serving as secondary and tertiary backup service providers respectively, at an estimated total contract value of $2,104,254, as described in the report titled "Award of Contract - 8148P - Provision of Traffic Control Services" dated June 12, 2023, from the Director, Public Works Operations; and

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute the contracts with Lanesafe Traffic Control Ltd., ATS Traffic and The Universal Group.

CARRIED

3.

ENERGIZE RICHMOND TOOLKIT FOR COMMUNITY ACTIVATION

(File Ref. No. 10-6125-01) (REDMS No. 7136403)

In response to queries from Committee, staff noted that (i) there may be future opportunities to modify the Toolkit for other audiences, (ii) Council previously approved the initial budget for this project and the City received funding from BC Hydro, (iii) staff can work with stakeholders on reviewing the name “Energize Richmond Toolkit”, (iv) goals of the Toolkit were to create a resource in which service providers and community groups can engage community members to increase their awareness of climate and energy issues, and promote inclusion and equitable participation for all members of the Richmond community, and (v) the number of groups or events is yet to be determined.

It was moved and seconded

That the stakeholder engagement and community activation Toolkit outlined in the staff report titled "Energize Richmond Toolkit for Community Activation", dated June 15, 2023, from the Director, Sustainability and District Energy, be received for information.

CARRIED

4.

MANAGER’S REPORT

(i)

Pilot Project for Delineator Posts along Garden City Road Bike Lane

Staff highlighted that the pilot project for delineator posts along the Garden City Road bike lanes was completed, with delineators installed along the bike lanes on Garden City Road from Sea Island Way to Granville Avenue.

In response to queries from Committee, staff noted that the delineator posts are consistent with the standard delineators for bike lanes and they have a stockpile for replacement when necessary.

(ii)

Pedestrian Crossing at Leonard Road at Ryan Road

Staff noted that in response to concerns from residents, temporary curb extensions have been installed at the pedestrian crossing at Leonard Road at Ryan Road to improve the pedestrian environment and staff will monitor the location and consider feedback and input to determine next steps for a permanent solution.

(iii)

Highway 91 Near Westminster Highway Overpass

In response to queries from Committee, staff noted that City crews are investigating a failed sewer line in the area and there has been some vegetation removal to accommodate exploratory work and repairs.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:23 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the Public Works and Transportation Committee of the Council of the City of Richmond held on Wednesday, July 19, 2023.

_________________________________

_________________________________

Councillor Carol Day
Chair

Shannon Unrau
Legislative Services Associate