June 22, 2022 - Minutes

Date:

Wednesday, June 22, 2022

Place:

Council Chambers
Richmond City Hall

Present:

Councillor Chak Au, Chair
Councillor Alexa Loo (by teleconference)
Councillor Andy Hobbs (by teleconference)
Councillor Linda McPhail (by teleconference)
Councillor Michael Wolfe (by teleconference)

Call to Order:

The Chair called the meeting to order at 4:00 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the Public Works and Transportation Committee held on May 18, 2022, be adopted as circulated.

CARRIED

AGENDA ADDITION

It was moved and seconded

That Pedestrian Crosswalk Feasibility Study at River Road and Lynas Lane be added to the agenda as Item No. 6A.

CARRIED

PLANNING AND DEVELOPMENT DIVISION

1.

Ministry of Transportation and Infrastructure Application to National Trade Corridors Fund
(File Ref. No. 01-0150-20-THIG1) (REDMS No. 6894828)

It was moved and seconded

That the City provide a letter of support for the Ministry of Transportation and Infrastructure’s submission of the Moray Bridge Area Integrated Planning Study for consideration of cost-share funding from the Government of Canada’s National Trade Corridors Fund, as described in the report titled “Ministry of Transportation and Infrastructure Application to National Trade Corridors Fund” dated May 6, 2022 from the Director, Transportation.

CARRIED

ENGINEERING AND PUBLIC WORKS DIVISION

2.

Municipal Access Agreement with CIK Telecom Inc.
(File Ref. No. 10-6000-01) (REDMS No. 6886345)

A brief discussion ensued with respect to 5G network infrastructure requirements.

It was moved and seconded

That the Chief Administrative Officer and the General Manager, Engineering & Public Works be authorized to negotiate and execute, on behalf of the City, a Municipal Access Agreement between the City and CIK Telecom Inc. as outlined in the staff report titled, "Municipal Access Agreement with CIK Telecom Inc.", dated May 17, 2022 from the Director, Engineering.

CARRIED

3.

Federation of Canadian Municipalities Municipal Asset Management Program Grant Funding Application – Sanitary Pump Station Condition Assessments
(File Ref. No. 10-6060-03-01) (REDMS No. 6893847)

A brief discussion ensued with respect to condition assessment timelines for sanitary pump stations throughout the city (previous and future forecast).  Staff advised they will report back with a memorandum.

It was moved and seconded

(1)

That the City's grant application for the Sanitary Pump Station Condition Assessments project to the Federation of Canadian Municipalities Municipal Asset Management Program be endorsed; and

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works, be authorized to negotiate and execute funding agreements with the Federation of Canadian Municipalities for the Sanitary Pump Station Condition Assessments project should it be approved for funding, and that the Consolidated 5 Year Financial Plan (2022-2026) be amended accordingly.

CARRIED

4.

2021 Annual Water Quality Report
(File Ref. No. 10-6000-01) (REDMS No. 6886255)

It was moved and seconded

(1)

That the annual report titled, “2021 Annual Water Quality Report” dated May 16, 2022, from the Director, Public Works Operations, be endorsed; and

(2)

That the annual report titled, “2021 Annual Water Quality Report” dated May 16, 2022, be made available to the community on the City’s website and through various communication tools including social media channels and as part of community outreach initiatives.

CARRIED

5.

Regional Public Works Mutual Aid Agreement
(File Ref. No. 10-6000-00) (REDMS No. 6845456)

It was moved and seconded

That the following actions be taken in regard to approving the Regional Public Works Mutual Aid Agreement as more particularly described in the staff report dated May 9, 2022 from the Director, Public Works Operations:

(1)

The Chief Administrative Officer and the General Manager, Engineering and Public Works be authorized to execute the Regional Public Works Mutual Aid Agreement on behalf of the City of Richmond; and

(2)

The General Manager, Engineering and Public Works or his delegate be designated as the Authorized representative under the Regional Public Works Mutual Aid Agreement.

CARRIED
 

6.

Award of Contract: 7268P – Roll-Off and In-Ground Container Collection and Recycling/Disposal Services
(File Ref. No. 10-6370-01) (REDMS No. 6882400)

Discussion ensued with respect to the review and procurement process to engage qualified service providers.  In particular, community and environmental responsibility was noted and it was requested that, prior to the next Council meeting, staff confirm if the recommended contractor pays their employees a living wage.

It was moved and seconded

(1)

That Contract 7268P – Roll-Off and In-Ground Container Collection and Recycling/Disposal Services be awarded for a five-year term, commencing August 1, 2022 to GFL Environmental Inc. at an estimated total contract value of $3,163,153.03, as described in the report titled “Award of Contract: 7268P – Roll-Off and In-Ground Container Collection and Recycling/Disposal Services”, dated May 13, 2022, from the Director, Public Works Operations;

(2)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to extend the initial five-year term, up to the maximum total term of seven years, for the maximum total amount of $4,588,832.26, as described in the report titled “Award of Contract: 7268P – Roll-Off and In-Ground Container Collection and Recycling/Disposal Services”, dated May 13, 2022, from the Director, Public Works Operations; and

(3)

That the Chief Administrative Officer and General Manager, Engineering and Public Works be authorized to execute the contract and all related documentation with GFL Environmental Inc.

CARRIED

6A.

Pedestrian  Crosswalk  Feasibility  Study  at  River  Road  and Lynas Lane
(File Ref. No.)

Discussion ensued with respect to pedestrian safety at the intersection of River Road and Lynas Lane, noting that there is parking permitted by the Recycling  Depot, and for the residents of the apartments opposite, but no safe access to cross over to the dyke.  It was suggested that staff undergo a feasibility study of the area for opportunities to improve pedestrian safety.  The pedestrian crosswalk at the intersection of River Road and McCallan Road was noted as an example.

It was further suggested that a dedicated pathway for dyke access also be considered at the intersection, as the wooden staircase that provides dyke access is further along River Road (mid-block) and is equally unsafe for pedestrians.  It was noted that 60% of pedestrians cross at the staircase.

As a result of the discussion, the following referral motion was introduced:

It was moved and seconded

That staff undergo a feasibility study for a pedestrian crosswalk and dyke access at the intersection of River Road and Lynas Lane.

CARRIED

7.

MANAGER’S REPORT

(i)

Transportation Update

Staff noted that ongoing concerns regarding buses waiting on Steveston Highway near Seaward Gate (in front of the Richmond Transit Centre) were reviewed with Coast Mountain Bus Company.  As a result, transit operations will be modified beginning June 27, with revised bus schedules that will reduce bus wait times by 90%.

Staff further noted that a new flashing yellow pedestrian actuated crosswalk was installed at Sexsmith Road and Brown Road, and activated on June 14.

(ii)

Segway/One Wheel Personal Transportation

The legality of personal electronic transportation devices, e.g. Segway and Onewheel, on City roadways, was raised.  Staff noted that these devices are not considered E-Scooters under the City’s bylaw, and not legal on City roadways; would be a matter of police enforcement.

(iii)

Frechet Update

Staff provided an update on the freshet, noting the higher than normal snow pack levels and a cooler than normal spring resulted in a late snow melt and an increased flood risk across the province.  Staff further noted that Richmond is well protected without any significant flood issues to-date and will continue to monitor.  Once frechet season is over, staff will present the annual freschet summary report to Council in the coming months.

(iv)

Invasive Species

Discussion ensued with respect to controlling the significant growth of invasive species this time of year (e.g. Himalayan blackberries) that limit access to nature and recreation on trails and multi-use paths throughout the city.  It was also noted that a large patch of Japanese knotweed has been growing rapidly at the Odlinwood ESA, which has not been contained due to the trail closure for project work over the past few months.  Staff advised they will look into these matters further and report back with a memorandum.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:33 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the Public Works and Transportation Committee of the Council of the City of Richmond held on Wednesday, June 22, 2022.

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Councillor Chak Au
Chair

Lorraine Anderson
Legislative Services Associate