April 20, 2016 - Minutes

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City of Richmond Meeting Minutes


Public Works and Transportation Committee



Wednesday, April 20, 2016


Anderson Room
Richmond City Hall


Councillor Chak Au, Chair
Councillor Harold Steves, Vice-Chair
Councillor Derek Dang
Councillor Ken Johnston
Councillor Alexa Loo

Also Present:

Councillor Carol Day

Call to Order:

The Chair called the meeting to order at 4:00 p.m.






It was moved and seconded



That the minutes of the meeting of the Public Works and Transportation Committee held on March 23, 2016, be adopted as circulated.









May 18, 2016, (tentative date) at 4:00 p.m. in the Anderson Room






Memorial Street Name Signs in Richmond
(File Ref. No. 10-6450-06-04) (REDMS No. 4958772 v. 2)



Victor Wei, Director, Transportation, and Ben Dias, Manager, Roads and Construction Services, presented a mock-up of a proposed memorial street name sign. 



The Committee expressed support for the proposed memorial street name sign initiative.



Barbara Williams, President, Friends of the Richmond Archives, thanked the Committee for their support and commented on the need to educate Richmond residents about the persons after which many of Richmond’s streets are currently named.



It was moved and seconded  



That a proposed program to install memorial street name signs, as described in Option 2 in the staff report titled “Memorial Street Name Signs in Richmond” dated March 24, 2016 from the Director, Transportation, be implemented immediately with funding from the 2016 Council Contingency Fund.






It was moved and seconded  



That staff, with assistance from the Friends of the Richmond Archives, compile a list of all the names of the streets in Richmond that were named after pioneers and then find a way to honor these individuals.









Servicing Agreement with I-Fortune
(File Ref. No. 10-6060-01) (REDMS No. 4971130 v. 2)



In reply to questions from the Committee, Lloyd Bie, Manager, Engineering Planning, confirmed that the servicing agreement is to cover a temporary sanitary pump station that would remain in service until the permanent sanitary sewer is constructed.



It was moved and seconded



That the Chief Administrative Officer and the General Manager, Engineering & Public Works be authorized to finalize and execute a Servicing Agreement between the City and 1004732 B.C. Ltd. (I-Fortune) to construct a sanitary sewer and temporary sanitary pump station within Anderson Road, based on the material terms and conditions set out in the staff report titled “Proposed Servicing Agreement with I-Fortune” dated April 4, 2016 from the Director, Engineering.






Green fleet action plan – 2015 progress report
(File Ref. No. 02-0780-00) (REDMS No. 4901421 v. 4)



The Committee noted the progress on the Green Fleet Action Plan and suggested that the success of the Green Fleet Action Plan be disseminated to the public to encourage businesses to undertake similar actions.



In response to queries from the Committee, Suzanne Bycraft, Manager, Fleet and Environmental Programs, provided the following information:




The operation of the car sharing program is currently being evaluated for City vehicles




The City is currently not meeting the greenhouse gas (GHG) emissions reduction target, however, it is fully expected that the target reduction levels will be met




The City is considering a pilot program which would present the ability for the City to track vehicle idling time in order to  identify opportunities to reduce fuel consumption




The affordability of electric vehicles is being monitored to determine when it would be financially viable to add more to the fleet.



It was moved and seconded



That the Future Opportunities and Planned Actions, as outlined in the “Green Fleet Action Plan – 2015 Progress Report” from the Director, Public Works Operations dated March 29, 2016, be endorsed.






Suzanne Bycraft, Manager, Fleet and Environmental Programs, confirmed that the Lynas Lane recycling facility is being used by many Richmond residents on a daily basis and is mitigating illegal dumping.



Ms. Bycraft also confirmed that all residents have received their garbage carts and that the garbage cart recycling program has fully launched.  Comparative data is being collected that will measure the effectiveness of the program. The “Let’s Recycle” app is available to residents and will send a reminder alerting them to the types of collection occurring the next day. 



Committee suggested the idea of implementing an exchange program, as done in other municipalities, identified as a “Spring Cleanup Day” in which residents would bring items to exchange.  Staff were requested to conduct a survey of large item collection programs offered by other municipalities and report back to the Committee.



It was moved and seconded



That the annual report titled, “Report 2015: Recycling and Solid Waste Management – Applying Best Practices to Achieve Goals” dated March 30, 2016, from the Director, Public Works Operations, be endorsed and made available to the community through the City’s website and through various communication tools including social media channels and as part of community outreach initiatives.










Steveston Bus Exchange




Victor Wei, Director, Transportation, reported that there are typically a large number of buses parked on the north side of Chatham Street. To address the issues created by the parked buses, TransLink has committed to pursuing a permanent solution through the creation of a Steveston Bus Exchange when funding for the Mayors’ Council’s 10-Year Plan is secured.




The Committee advised that the public has expressed concern about the visibility and safety impacts of having a large number of buses parked on Chatham Street and suggested that TransLink be requested to amend the bus schedule or to move the location where buses are parked. Mr. Wei advised that the current bus schedule is intended to serve the needs of Richmond residents and that there are labour contract issues which need to be taken into consideration prior to finding a solution.




The Committee suggested that the City write to TransLink to request that the construction of the Steveston Bus Exchange be moved to the first few years of the 10-Year Plan – Mr. Wei noted that it is premature to pursue this course of action. In the meantime, staff will meet with TransLink to discuss alternatives.




Southwest Area Transit Plan




Victor Wei, Director, Transportation, advised that consultation on the Southwest Area Transit Plan is in progress by TransLink. TransLink is holding forum at 4:00 p.m. on April 27, 2016 for elected officials from Delta, Richmond and Tsawwasssen First Nation.




Steveston Outdoor Pool




John Irving, Director, Engineering, advised of the failure of the fibreglass lining of Steveston Outdoor Pool which will result in the delayed opening. The solution is being explored and staff will provide further information on the anticipated opening date when further information is available.




YVR Jet Fuel Facility




John Irving, Director, Engineering, reported that the BC Environmental Assessment Office (BCEAO) has formally accepted the amendment application from the Vancouver Airport Fuel Facilities Corporation to realign the jet fuel pipeline and to increase the size of the pipe.




Staff responded to questions from the Committee with respect to:





The opportunity for the City to express concerns regarding the marine component of the jet fuel storage facility





Whether the approval of the federal government is required prior to construction of the jet fuel storage facility on a navigable waterway





The status of the approval process for the jet fuel storage facility





The fire protection and security required for the jet fuel storage facility





The recommendation to seek the federal government’s input on the risk to terrorism threats as a result of the proximity of a jet fuel facility, liquefied natural gas (LNG) facility and coal port in close proximity to each other in residential areas.




Capital Projects Open House




John Irving, Director, Engineering, advised that there has been significant public interest in the Capital Projects Open House. City staff are available to respond to any questions and provide further information on the highlighted projects presented on the display boards.




Recycled Houses




The Committee suggested that the City support the initiative to recycle older homes for use in communities such as Friday Harbour, San Juan Island. Robert Gonzalez, General Manager, Public Works and Transportation, commented that the volume of homes in Richmond available for recycling greatly exceeds the number in other cities and support for the initiative would be more complex than perceived.






It was moved and seconded



That the meeting adjourn (4:55 p.m.).





Certified a true and correct copy of the Minutes of the meeting of the Public Works and Transportation Committee of the Council of the City of Richmond held on Wednesday, April 20, 2016.



Councillor Chak Au

Shaun Divecha
Legislative Services Coordinator