Public Works & Transporation Committee Meeting Minutes - July 18, 2001

PUBLIC WORKS &
TRANSPORTATION COMMITTEE

Date:	Wednesday, July 18^th, 2001
Place:	Anderson Room Richmond City Hall
Present:	Councillor Lyn Greenhill, Chair Councillor Linda Barnes Councillor Derek Dang Councillor Kiichi Kumagai (4:04 p.m.)
Call to Order:	The Chair called the meeting to order at 4:00 p.m.

MINUTES

	1.	It was moved and seconded
		That the minutes of the meeting of the Public Works & Transportation Committee held on Wednesday, June 20^th, 2001, be adopted as circulated.
			CARRIED

	2.	22,000 BLOCK RIVER ROAD PROPOSED WALKWAY ENHANCEMENT (Report: June 15/01, File No.: 6360-12-01) (REDMS No. 445650)
		The Manager, Transportation, Gordon Chan, briefly reviewed the report and proposed road improvement with the Committee.
		Mrs. Oswald, of 22660 River Road, expressed her appreciation for the recommended improvement, noting that it was difficult for seniors and children walking along the side of River Road, to do so safely.
		(Councillor Kumagai entered the meeting at 4:04 p.m., during the above presentation.)
		In response to questions, advice was given that if approved, the work could be completed during the summer.
		It was moved and seconded
		(1)	That the proposed pedestrian walkway enhancement on the south side of the 22,000-block of River Road, (as described in the report dated June 15^th, 2001, from the A/Manager, Transportation), be approved for implementation, at an estimated cost of $30,000.
		(2)	That the above recommended improvement be funded from the 2001 Neighbourhood Traffic Safety Program (Project No. 40207).
			CARRIED

ENGINEERING & PUBLIC WORKS DIVISION

	3.	BROADMOOR AREA STREET LIGHTS (Report: June 28/01, File No.: 6360-04) (REDMS No. 442483)
		The Manager, Engineering Design & Construction, Steve Ono, briefly reviewed his report with the Committee.
		It was moved and seconded
		That $30,000 be allocated for installation of four additional streetlights at intersections in Broadmoor from the Public Works Minor Capital (1998) Account No. 45198 in the amount of $26,000 and the Public Works Minor Capital (1999) Account No. 45199 in the amount of $4,000.
			CARRIED

	4.	BROADMOOR AREA STORM SEWER PRE-DESIGN (Report: June 29/01, File No.: 6045-14) (REDMS No. 439083)
		Mr. Ono reviewed the report with Committee members, and discussion ensued among Committee members and staff on the proposal. In response to questions, the following information was provided:
			preparing a preliminary storm sewer design for the Broadmoor area would allow property owners who apply for a Culvert Installation Permit the option of installing a portion of the permanent storm sewer along their property
			installation of a storm sewer culvert would be from property line to property line; the owner would not be required to have the culvert setback 1.5 metres from the property line
			staff were currently reviewing the existing 1.5 metre setback requirement and would be reporting to Committee on that and a number of other issues which were being encountered in Bylaw No. 6370; also addressed would be the ditch infill requirements for the Steveston area, which currently require a 1.5 metre setback from property lines for culvert installations
			staff would not know how many individual property owners would not be able to take advantage of this new proposal until the preliminary design plans had been completed
			staff were hopeful that the design plan would be suitable for the reasonable future; the plan would be reviewed by the Engineering Planning Department
		During the discussion on this matter, staff were congratulated by the Committee for taking a pro-active approach in dealing with the problems in the Broadmoor area.
		It was moved and seconded
		That staff proceed with preliminary design of a storm sewer system for Broadmoor in accordance with proposal 2306P at a total cost of $28,000 to be funded from the Infrastructure Advanced Design 2000 Account No. 45120.
			CARRIED

	5.	WATERMAIN CONSTRUCTION TENDER T.1527, WESTMINSTER HIGHWAY, FROM NO. 5 ROAD TO NO. 6 ROAD (Report: July 6/01, File No.: T.1527) (REDMS No. 444846)
		Mr. Ono reviewed the report and recommendation with the Committee. In response to questions, he advised that this installation, which would use PVC pipe) would connect with the installation completed in 2000 from No. 6 Road to No. 7 Road.
		Councillor Dang referred to the property at 12180 Westminster Highway, and provided information on the condition of the frontage ditch. In response, the Acting Director of Operations Dave Semple advised that he would have the problems reviewed, and would provide a memo to the Committee on the outcome.
		It was moved and seconded
		That the City enter into a contract with Progressive Contracting (Delta) Ltd. in accordance with Tender T. 1527 - Westminster Highway Watermain Construction from No. 5 Road to No. 6 Road, in the total tendered amount of $ 342,822.00 plus GST.
			CARRIED

	6.	UTILITY ACCESS AGREEMENT BYLAW NO. 7259 (Report: June 19/01, File No.: 8060-20-7259) (REDMS No. 450482, 456671)
		The Manager, Engineering Planning, Paul Lee, accompanied by the Supervisor, Infrastructure Planning, Bill Jones, reviewed the report and proposed agreement with the Committee.
		It was moved and seconded
		That Federally Governed Telecommunication Company Access to City Road Rights-of-Way Regulation, Bylaw No. 7259, be introduced and given first, second and third readings.
			CARRIED

	7.	BOULEVARD MAINTENANCE REGULATION (Report: July 4/01, File No.: 8060-20-7174) (REDMS No. 456171, 208741)
		Mr. Lee, accompanied by Project Engineer, Mark Minson, reviewed the proposed bylaw through a PowerPoint presentation which highlighted specific areas of concern which would be addressed by the new regulations. A copy of the presentation is attached as Schedule A and forms part of these minutes.
		Discussion ensued during the presentation, during which staff provided information on the course of action which would be taken in response to specific violations (i.e. shrubbery overhanging sidewalks and roadways, illegally filled ditches, sight line obstructions).
		Advice was given during the discussion that the Bylaw Enforcement Officers would be educated as to the intent of the proposed bylaw and the policy. Staff were also commended for creating a user friendly and more manageable bylaw.
		It was moved and seconded
		That Bylaw No. 7141, which regulates modifications and maintenance of boulevards, be introduced and given first, second and third readings.
			CARRIED

8.

MANAGERS REPORT

		Mr. Lee reported that due to the overwhelming negativity of the public response to the GVRD proposal to implement a design, build, operate plan for the Seymour filtration plant, the GVRD had removed that proposal from the table. He stated that the GVRD was now planning to implement the traditional method for design and build for the Seymour plant, with the operation of the facility being undertaken with GVRD staff.
		Mr. Lee further reported that the Greater Vancouver Water District had endorsed a resolution from RAAC to strike a task force to commence discussions on the new Water Act to relax the NTU from 5 to 1, which could have an impact on the future of the Capilano filtration plant. He advised that staff would be reporting on the results of the meetings held on this matter to a future meeting of the Committee.

ADJOURNMENT

		It was moved and seconded
		That the meeting adjourn (4:55 p.m.).
			CARRIED

	Certified a true and correct copy of the Minutes of the meeting of the Public Works & Transportation Committee of the Council of the City of Richmond held on Wednesday, July 18^th, 2001.
_________________________________	_________________________________
Councillor Lyn Greenhill Chair	Fran J. Ashton Executive Assistant

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