February 26, 2019 - Minutes
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Parks, Recreation and Cultural Services Committee
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Date: |
Tuesday, February 26, 2019 |
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Place: |
Anderson Room |
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Present: |
Councillor Chak Au, Vice-Chair |
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Absent: |
Councillor Harold Steves, Chair |
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Also Present: |
Councillor Carol Day |
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Call to Order: |
The Vice-Chair called the meeting to order at 4:00 p.m. |
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MINUTES |
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It was moved and seconded |
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That the minutes of the meeting of the Parks, Recreation and Cultural Services Committee held on January 29, 2019, be adopted as circulated. |
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CARRIED |
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NEXT COMMITTEE MEETING DATE |
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March 26, 2019, (tentative date) at 4:00 p.m. in the Anderson Room |
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DELEGATION |
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1. |
Linda Barnes, 4551 Garry Street, Chair, Richmond Arts Coalition (RAC), accompanied by Paul Dufour, 170-3031 Williams Road, Vice-Chair, RAC, provided Committee with an annual update on the RAC and highlighted the following: |
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an end of the year gala to be held on December 6, 2019 will serve as the opening of ArtRich 2019; |
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the new Board of RAC has committed to being more directly involved in partnerships, particularly with the Arts Awards; |
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the deadline for nominations for the Richmond Arts Awards is March 15, 2019; |
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this year, the RAC will be contributing $200 towards the youth awards; in order to make the most significant difference to youth for that contribution; |
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the other partnership with the City is the Maritime Festival and over the years of the event, RAC has contributed close to $250,000 towards paying on-site artists; |
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RAC is an advocate for arts in Richmond and the region and believe that artists should be fairly compensated; |
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March 29, 2019 is the Annual General Meeting to be held at Gateway Theatre; |
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ArtRich 2019 will the third bi-annual event in partnership with the Richmond Art Gallery, which will assist in curating the show, and is a juried exhibition; and |
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a good portion of artists for ArtRich 2019 are Richmond residents and the event is a great avenue for professional artists, artists looking to become professional, or for those who love art. |
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In response to questions from Committee, Ms. Barnes commented that (i) anyone over the age of 18 can participate in ArtRich 2019 and entrants do not have to be a Richmond resident, (ii) there are no categories in ArtRich however there are categories for the Arts Awards that are targeted to ensure as much as the art world is covered as possible, (iii) there could be an opportunity for RAC to utilized the Metro Arts Xperience (MAX) guide, and (iv) posters for the Arts Awards are currently displayed at City Hall and RAC appreciates their continued distribution to promote the event. |
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COMMUNITY SERVICES DIVISION |
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2. |
Richmond Public Art Program 2018 Annual Highlights and Public Art Advisory Committee 2019 Work Plan |
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In reply to queries from Committee, Biliana Velkova, Public Art Planner clarified that the list of the community organizations Public Art collaborated with in 2018 noted in the staff report is specific to the public art program and City departments were not included. |
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It was moved and seconded |
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That the Richmond Public Art Advisory Committee 2019 Work Plan, as presented in the report titled “Richmond Public Art Program 2018 Highlights and Public Art Advisory Committee 2019 Work Plan,” dated January 25, 2019, from the Director, Arts, Culture and Heritage Services, be approved. |
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CARRIED |
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3. |
Options for Use of Private Developer Public Art Contribution Funds |
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In response to question from Committee, Serena Lusk General Manager, Community Services, Jane Fernyhough, Director, Arts, Culture and Heritage Services, and Ms. Velkova clarified that: |
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other than arts facilities, a new policy could direct developer contributions to be utilized for arts facilities and any other usage as directed by Council; |
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currently developer contributions are utilized for public art programs which includes public art programs and professional development programs for local artists; |
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a change to the current Policy 8703, Public Art Program, to look at utilizing contributions for other uses could be made at the direction of Council however, all current funds are for public art programs, however a policy change could put the programs outlined in the staff report in jeopardy; |
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when the public art plan is created by a public art consultant for a development, if the developer contribution is for art on the private development, the plan is reviewed by the Public Art Advisory Committee to ensure that it adheres to the Official Community Plan, appropriate area plan, and any theme that has been identified for the area; |
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individual area public art plans are gradually being created which include an overall theme based on the history of the area and environment; |
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specific designated locations for concentrating public art could be developed under the current policy by utilizing reserve funds; |
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as per Policy 8703, 1% of capital projects is designated for public art and only for public art for that specific capital project; |
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public art funds from developer contributions are put to reserve or public art on the development property and the reserve funds art on public property or the programs outline in the staff report; and |
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one of the most popular community public art programs is Engaging Artists in the Community which has engaged over 10,000 community members and projects include workshops, artists talks, temporary exhibitions, and legacy projects. |
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Discussion then took place on (i) Richmond’s status as a leader in working with the development community to facilitate public art, (ii) replacing the public art program policy, and (iii) creating a quick reference guide for the Public Art Program on the City’s website to provide clarification on the three streams: civic, community, and public art, and (iv) referring the matter back to staff for further clarification and analysis on the Public Art Program. |
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In response to further questions from Committee, Ms. Fernyhough and Ms. Velkova advised that currently Council approves the proposed developer contribution, through the development permit, as part of the public art policy and an outstanding referral regarding a review of the Council approval process for public art projects on private property is forthcoming. |
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As a result of the discussion, the following motion was introduced: |
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It was moved and seconded |
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That the proposed option to maintain status quo funding of Community Public Art Programs with Private Developer Public Art Contributions in the report titled “Options for Use of Private Developer Public Art Contribution Funds” dated January 21, 2019 from the Director, Arts, Culture and Heritage Services, be endorsed. |
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CARRIED |
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4. |
Richmond Neighbourhood Celebration Grant Program Allocation |
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In reply to Committee’s queries, Bryan Tasaka, Manager, Major Events and Film and Manisha Jassal, Recreation Leader 1, remarked that summary reports are completed after each event which details the funding and results for the event including any pictures which are posted to the City’s social media. In further response to questions from Committee, Mr. Tasaka clarified that the type noted in the staff report refers only to the type of organization holding the event and events are open to the community. |
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It was moved and seconded |
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That the Richmond Neighbourhood Celebration Grants be awarded for the recommended amounts for a total of $55,103 as outlined in the staff report titled, “Richmond Neighbourhood Celebration Grant Program Allocation,” from the Director, Arts, Culture and Heritage Services, dated February 6, 2019. |
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CARRIED |
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5. |
Steveston Farmers and Artisan Market Location Options |
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In response to questions from Committee, Gregg Wheeler, Manager, Sport and Community Events commented that the event location is chosen by the Richmond Agriculture and Industrial Society and all parties are open to discussions in regards to past issues with location and noise. |
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It was moved and seconded |
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That the staff report titled, “Steveston Farmers and Artisan Market Location Options,” dated February 6, 2019, from the Director, Recreation and Sport Services, be received for information. |
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CARRIED |
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6. |
Accommodation of Olympic Wrestling in City of Richmond Facilities |
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Mr. Wheeler advised Committee that there are additional spaces within the lower mainland that could accommodate Olympic wrestling most are in schools including Guilford Park Secondary, Maple Ridge Secondary, and Pinetree Secondary. |
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In reply to questions from Committee, Mr. Wheeler noted that while there are no Richmond school facilities, there are schools that could accommodate wrestling in Maple Ridge, Surrey, Abbotsford, and Coquitlam. Mr. Wheeler further commented that there are a variety of ways to accommodate the equipment needs for wrestling clubs and the majority are in shared rooms with removable mats. |
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Jay Bhullar, Bhullar Wrestling Club, in response to queries from Committee, advised that there were two gold medalists from Richmond at the BC Secondary School Wrestling Association Championships, one student is from McNair Secondary School and trains in Surrey and one student trains with the Bhullar Wrestling Club. In reply to further questions from Committee, Mr. Bhullar commented that Richmond is the only representative city at the BC Championships that does not currently have any school based wrestling programs. |
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In further response to queries from Committee, Elizabeth Ayers, Director, Recreation and Sport Services clarified that wrestling facility needs should be addressed in the Review of the Richmond Sports Council’s Needs Assessment 2018 report and staff will continue to look at facility options. Ms. Ayers further noted that the Report is anticipated to come forward to Council by the end of June. |
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It was moved and seconded |
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(1) |
That the staff report titled, “Accommodation of Olympic Wrestling in City of Richmond Facilities,” dated February 4, 2019, from the Director, Recreation and Sport Services, be received for information; and |
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(2) |
That staff report back to Council at the completion of the Review of the Richmond Sports Council’s Needs Assessment 2018 Report with a prioritized list of infrastructure needs and improvements for Council’s consideration as outlined in the staff report titled, “Accommodation of Olympic Wrestling in City of Richmond Facilities,” dated February 4, 2019, from the Director, Recreation and Sport Services. |
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CARRIED |
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The Vice-Chair advised that two referrals from Councillor Linda McPhail regarding (i) Promotion of Library Services for Vulnerable Youth and (ii) City-Owned Steveston Facilities would be considered as Items No. 7 and 8 accordingly. |
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COUNCILLOR LINDA MCPHAIL |
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7. |
Promotion of Library services for vulnerable youth |
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Councillor McPhail distributed materials to Committee, (attached to and forming part of these minutes as Schedule 1) and spoke to a proposed referral to provide non-monetary ways to bring awareness of library services for vulnerable and at-risk youth and their families. |
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The following referral motion was then introduced: |
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It was moved and seconded |
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(1) |
That Community Services staff, working with Richmond Public Library staff, explore ways to bring awareness of library services for vulnerable youth and opportunities for increased collaboration; |
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(2) |
and further that this be referred to the Council - School Board Liaison Committee, Richmond Community Services Advisory Committee, Child Care Development Advisory Committee and Richmond Intercultural Advisory Committee for discussion; |
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(3) |
and further that staff report back in one year. |
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CARRIED |
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8. |
City-Owned Steveston Facilities |
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Councillor McPhail distributed materials to Committee, (attached to and forming part of these minutes as Schedule 2) and spoke to a proposed referral aimed at consolidating various open referrals regarding Steveston facilities and sites and providing an overall review of Steveston sites, facilities, and initiatives. |
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Discussion then took place on ways to provide overall coordination of the various groups and societies based in Steveston. |
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Linda Barnes, 4551 Garry Street, expressed support for the proposed referral and commented that there are many different projects, community organizations, and groups with a vested interest in Steveston and stressed that communication and coordination is essential. Ms. Barnes further remarked that involving the community would be beneficial to ensure that information is appropriately circulated. |
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The following referral motion was then introduced: |
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It was moved and seconded |
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That staff examine the current status of City-owned facilities in Steveston Village and make recommendations to ensure these facilities are developed, maintained, managed and operated in an holistic and complementary manner. The response should address: |
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(i) |
London Heritage Farm, Britannia Shipyards, Phoenix Net Loft, Steveston Tram, Steveston Museum, Imperial Landing Floats, Garry Point Park Pilings and potential pier, Scotch Pond and Branscombe House; |
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(ii) |
The facilities current operations and management structure; |
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The status of currently approved and future capital projects; and |
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(iv) |
The status of relevant existing referrals and how they relate to the work that is currently underway. |
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CARRIED |
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9. |
MANAGER’S REPORT |
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None. |
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ADJOURNMENT |
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It was moved and seconded |
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That the meeting adjourn (5:06 p.m.). |
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CARRIED |
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Certified a true and correct copy of the Minutes of the meeting of the Parks, Recreation and Cultural Services Committee of the Council of the City of Richmond held on Tuesday, February 26, 2019. |
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Councillor Chak Au |
Amanda Welby |