Date:

Tuesday, July 24, 2012

Place:

Anderson Room

Richmond City Hall

Present:

Councillor Harold Steves, Chair (arrived at 4:05 p.m.)

Councillor Ken Johnston, Vice-Chair

Councillor Linda Barnes

Councillor Evelina Halsey-Brandt

Councillor Bill McNulty

Mayor Malcolm Brodie

Call to Order:

The Vice-Chair called the meeting to order at 4:02 p.m.

MINUTES

It was moved and seconded

That the minutes of the meeting of the Parks, Recreation and Cultural Services Committee held on Tuesday, June 26, 2012, be adopted as circulated.

CARRIED

NEXT COMMITTEE MEETING DATE

Tuesday, September 25, 2012 (tentative date) at 4:00 p.m. in the Anderson Room.

COMMUNITY SERVICES DEPARTMENT

1.

City of Richmond Public Art Program Participation in the Vancouver International Sculpture Biennale 2013-2015

(File Ref. No. 11-7000-09-20) (REDMS No. 3542961)

Eric Fiss, Public Art Planner, provided background information.

In reply to queries from Committee, Mr. Fiss and Kim Somerville, Manager, Arts Services, advised that (i) all costs associated with the proposed Biennale would be funded through sponsorships; and (ii) staff have had preliminary discussions with the Manager of Sponsorship Development and are examining creating a sponsorship package.

At this point, Councillor Steves entered the meeting (4:05 p.m.) and assumed the Chair.

Discussion ensued and Committee expressed that should the entire $75,000 fundraising target not be met, that staff report back to Council with the discrepant amount.

It was moved and seconded

(1)

That the City of Richmond Public Art Program participation in the 2013-2015 Vancouver International Sculpture Biennale, conditional on securing sponsorship funding as outlined in the staff report from the Director, Arts, Culture & Heritage Services dated July 10, 2012, be approved; and

(2)

That staff report back for approval of the proposed artists, artworks, locations and funding sponsors before entering into an agreement with the Vancouver Biennale.

CARRIED

2.

BC Summer Games Bid 2016

(File Ref. No. 11-7400-20-BCGA1) (REDMS No. 3560670 v. 4)

Vern Jacques, Senior Manager, Recreation, provided background information and commented on staff’s rationale to not pursue a bid to host the 2016 BC Summer Games.  Mr. Jacques made reference to several significant events tentatively scheduled to take place during the time that would be required to plan and organize the 2016 BC Summer Games.  He noted that these high profile events would likely require many City resources.

Discussion ensued regarding the City of Surrey’s recent experience in hosting the 2012 BC Summer Games and it was noted that the City of Surrey faced many challenges in administering the 2012 BC Summer Games due to a lack of time for planning purposes.  In reply to a query from Committee, Mr. Jacques advised that the Surrey School District provided fourteen school facilities for use during the 2012 BC Summer Games.

In response to a question from Committee, Mike Romas, Manager, Sport Hosting, Richmond Olympic Oval, advised that the Sport Hosting Task Force meets regularly to discuss upcoming sport hosting opportunities.  He stated that the Task Force is made up of representatives from the City of Richmond, Richmond Sports Council, Richmond Olympic Oval, and Tourism Richmond.

Jim Lamond, Chair, Richmond Sports Council, was opposed to staff’s recommendation and stated that he was not aware of staff’s position as he believed that staff were drafting a bid to host the 2016 BC Summer Games.  Mr. Lamond commented on Richmond’s past success with hosting events similar to the BC Summer Games, notably the 2009 BC Seniors Games.  He was of the opinion that experience has proven volunteers in the community could make up a large part of the manpower required to host such an event.  Also, he noted that there is no certainty that the City would be successful in winning the bid to host the 2016 BC Summer Games.

Bob Jackson, Vice-Chair, Richmond Sports Council, spoke in favour of the City bidding to host the 2016 BC Summer Games.  Mr. Jackson read from his submission, attached to and forming part of these Minutes as Schedule 1.

In reply to queries from Committee, Mr. Lamond advised that the Richmond Sports Council is a registered gaming society and that the template applied to administer the 2009 BC Seniors Games could be utilized for the 2016 BC Summer Games.

Discussion ensued regarding a facilities agreement between the City and the Richmond School District.  Dave Semple, Co-General Manager, Community Services, provided a brief overview of the facilities agreement and advised that during the months of July and August, the City may only utilize a school facility that is open and operational.  This ensures that the School District does not incur any costs associated with the City utilizing their facilities.

In reply to queries from Committee, Mr. Lamond and Mr. Jackson advised that the Richmond Sports Council is (i) prepared to work with City staff to prepare a bid by the September 2012 deadline; and (ii) confident that most of the operations and administration of the 2016 BC Summer Games would be conducted by volunteers.

Peter Mitchell, 6271 Nanika Crescent, Secretary, Richmond Sports Council,  spoke in favour of the City bidding to host the 2016 BC Summer Games.  Mr. Mitchell read from his submission, attached to and forming part of these Minutes as Schedule 2.

As a result of the discussions, the following motion was introduced:

It was moved and seconded

That the City of Richmond bid to host the 2016 BC Summer Games, and work with the Richmond Sports Council.

The question on the motion was not called as discussion ensued and Committee expressed concern related to costing and staff resources.  Also, it was noted that a bid proposal must be submitted by September 10, 2012.

Discussion ensued and Committee queried the circumstances surrounding the City of Surrey hosting the 2012 BC Summer Games.  It was mentioned that initially the City of Surrey was to host the 2014 BC Summer Games.  Committee expressed that they would like to know more about the City of Surrey’s experience hosting the 2012 BC Summer Games.  Also, it was noted that further discussions with the School District in regards to facility use are in order.  Committee wished to see a draft bid including an analysis presented to Council prior to the September 10, 2012 bid deadline.

As a result of the discussions, the following referral was made:

It was moved and seconded

That the BC Summer Games Bid 2016 be referred back to staff to work with the Richmond Sports Council on a draft bid that would:

(a)

provide further analysis on the possibility of hosting the 2016 BC Summer Games, including relationships and costs of the School District;

(b)

provide costs in general;

(c)

provide previous hosts’ experiences, including the City of Surrey and the municipality who dropped out of hosting the 2012 BC Summer Games;

(d)

identify potential leadership personnel who would be involved with the Games; and

(e)

provide input from the Sport Hosting Committee,

and be brought forward to the September 4, 2012 General Purposes Committee meeting, with a Special Council meeting to follow if necessary.

CARRIED

Opposed:  Cllr. McNulty

3.

Kwantlen Farm School Incubator Farming at 10640 No. 5 Road

(File Ref. No. 08-4040-08-01) (REDMS No. 3570740 v. 5)

In reply to a query from the Chair, Serena Lusk, Manager, Parks Programs, advised that six acres have been allocated for incubator farming in Richmond.

Discussion ensued regarding the criteria for the selection of farmers as referenced in Attachment 3 and Committee requested that preference be given to Richmond residents.

It was moved and seconded

(1)

That approximately 1.5 acres at 10640 No. 5 Road (the Gardens Park), as identified in the staff report titled Kwantlen Farm School Incubator Farming At 10640 No. 5 Road (dated July 4, 2012 from the General Manager, Community Services), be licensed to Kwantlen Polytechnic University for the purposes of Incubator Farming at a rental rate of $250 per acre per year for a three-year term; and

(2)

That staff be authorized to take all necessary steps to complete all matters detailed herein including authorizing the Chief Administrative Officer and the General Manager, Community Services to negotiate and execute all documentation required to effect the transaction.

CARRIED

FINANCE & CORPORATE SERVICES DEPARTMENT

4.

Community Infrastructure Improvement Fund Grants – Government of Canada

(File Ref. No. 03-1000-03-015) (REDMS No. 3576717 v.8)

In reply to queries from Committee, Amarjeet Rattan, Director, Intergovernmental Relations & Protocol Unit, stated that applications seeking less than $250,000 in funding per project will receive priority. 

Discussion ensued regarding the various amounts being requested for each project and Cathryn Volkering Carlile, Co-General Manager – Community Services, stated that the proposed projects were selected based on the number of criteria they meet as per the Community Infrastructure Improvement Fund program.

Discussion ensued and it was requested that Richmond MPs receive copies of the submissions for their information.

It was moved and seconded

(1)

That the following projects be endorsed for submission to the Community Infrastructure Improvement Fund (CIIF) and other eligible grant funding programs:

(a)

Richmond Olympic Experience Project;

(b)

Japanese Benevolent Society Building Rehabilitation and Restoration;

(c)

Britannia Heritage Shipyard Seine Net Loft Rehabilitation and Adaptive Reuse to Exhibit and Open Storage;

(d)

Gateway Theatre Energy Retrofit Project;

(e)

Wireless Access Upgrade to Library and Adjacent City Facilities; and

(2)

That letters be sent to Richmond MPs enclosing copies of the submissions for their information.

CARRIED

5.

MANAGER’S REPORT

(i)

Kaisei

Ms. Lusk stated that the Kaisei would be moored at the Britannia Heritage Shipyard.

(ii)

Garden City Lands Public Consultation Process

Discussion ensued regarding direction to staff related to a public consultation process for the Garden City Lands.

It was moved and seconded

That staff report back on the Garden City Lands public consultation process at the September 25, 2012 Parks, Recreation and Cultural Services Committee.

CARRIED

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (5:50 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the Parks, Recreation & Cultural Services Committee of the Council of the City of Richmond held on Tuesday, July 24, 2012.

_________________________________

_________________________________

Councillor Harold Steves

Chair

Hanieh Berg

Committee Clerk