Date:

Tuesday, July 29, 2008

Place:

Anderson Room
Richmond City Hall

Present:

Councillor Linda Barnes, Chair
Councillor Cynthia Chen
Councillor Bill McNulty
Councillor Harold Steves

Mayor Malcolm Brodie

Absent:

Councillor Sue Halsey-Brandt, Vice-Chair

Call to Order:

The Chair called the meeting to order at 4:00 p.m.

MINUTES

1.

It was moved and seconded

That the minutes of the special meeting of the Parks, Recreation and Cultural Services Committee held on Tuesday, July 8, 2008, be adopted as circulated.

CARRIED

NEXT COMMITTEE MEETING DATE

2.

Tuesday, September 23, 2008 (tentative date) at 4:00 p.m. in the Anderson Room.

PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT

3.

YOUTH SERVICE PLAN - WHERE YOUTH THRIVE

(Report:  July 10, 2008, File No.:  11-7000-05/2008-Vol 01) (REDMS No. 2468977, 2468798)

In reply to a query, Vern Jacques, Acting Director, Recreation and Cultural Services, advised that this plan was not prescriptive and was intended to be a framework to reposition current programs and services.

It was moved and seconded

That the “Youth Service Plan – Where Youth Thrive (as amended through stakeholder consultation) and attached as Attachment 2, be endorsed.

CARRIED

4.

HERITAGE STATUS OF BRIGHOUSE PARK

(Report:  July 7, 2008, File No.: 08-4200-03/2008-Vol 1) (REDMS No. 2475122)

In reply to queries, Connie Baxter, Supervisor, Richmond Museum and Heritage Services, clarified that the lacrosse box, and the park itself are heritage assets.

Peter Mitchell, 6271 Nanika Crescent, offered a brief history of the park and spoke of the park’s past configurations.  Mr. Mitchell also suggested that the public be asked to submit any relevant documents in order to gather as much information as possible regarding the park’s history.

It was moved and seconded

That the report of the Acting Director of Recreation and Cultural Services dated July 7, 2008 be received for information.

CARRIED

5.

RICHMOND PUBLIC ART COMMISSION 2006-2007 ANNUAL REPORT AND 2008 PUBLIC ART WORK PLAN

(Report:  July 15, 2008, File No.:  01-0100-20-RPAR1-01/2008-Vol 01) (REDMS No. 2460686)

Eric Fiss, Public Art Planner, introduced Leo Mol, Vice Chair of the Richmond Public Art Commission, and advised that Mr. Mol has been an integral member of the Commission for the past six years and has worked with the Commission since its creation.

Mr. Mol advised that this was the Commission’s tenth year in operation and through many contributions by various groups and developers, the City has over $6 million worth of public art work displayed.

Discussion took place on the approval process of public art work to be placed on public property.  It was noted that currently there is no approval process for public art work to be placed on private property.

In reply to a query, Mr. Fiss advised that staff have ongoing discussions with Major Projects in regard to No. 3 Road and the CanadaLine.

Discussion ensued regarding the placement of public art work, founded through development, on private property.

It was moved and seconded

(1)

That the Richmond Public Art Commission 2006-2007 Annual Report be received for information;

(2)

That the Richmond Public Art Commission 2008 Public Art Work Plan be approved; and

(3)

That staff be directed to review policies for City Council approval of public art work on private property and report back to Council through the Parks, Recreation, and Cultural Services Committee.

CARRIED

6.

PUBLIC WASHROOMS AT BRITANNIA HISTORIC ZONE 
(Report:  July 8, 2008, File No.: 11-7140-20BHS1/2008-Vol 01) (REDMS No. 2476140)

Discussion ensued regarding the number of washrooms proposed and Bryan Klassen, Site Supervisor, clarified that the proposal also included a family washroom that may be utilized by both male and female patrons.

Discussion further took place on the location of the building for the washrooms and the proximity to the Chinese Bunkhouse and the main shipyard and it was emphasized that staff take the Committee’s comments regarding the final placement and design of the washrooms into consideration.

It was moved and seconded

That construction of a stand-alone public washroom building, located in the Britannia Historic Zone to the north of Murchison House 1 (as outlined in Option 1 of the report from the Acting Director, Recreation and Cultural Services dated July 8, 2008) be approved and be included in the current construction phase.

CARRIED

7.

MANAGER’S REPORT

(a)

Council / School Board Liaison Committee

Cathryn Volkering Carlile, General Manager, Parks, Recreation and Cultural Services, confirmed that the Youth Service Plan – ‘Where Youth Thrive’ report would be on the Council / School Board Liaison Committee’s next agenda.

(b)

Sports & Community Events

Eric Stepura, Manager, Sports & Community Events, spoke of past community events and their successes and provided a list of several upcoming events.  Mr. Stepura highlighted that the relocation of the Dolphin Park Classic basketball tournament, from a small neighbourhood park to Thompson Community Centre, was very well received.

In reply to a query, Mr. Stepura advised that the Parks Department manages park rental applications, however, applications are reviewed by the Richmond Event Approval Coordination Team (REACT) when an applicant wishes to rent a park and hold an event such as a beer garden.

Discussion ensued regarding the importance of posting documentation verifying renters’ agreement with the City for use of public space. As a result of this discussion, the following referral motion was introduced:

It was moved and seconded

That staff report back on the Richmond Event Approval Coordination Team (REACT) and the status of events.

(c)

Richmond Museum Feasibility Study

Ms. Baxter provided an update on the status of the Richmond Museum Feasibility Study and mentioned that it was anticipated to go to an open house in the Fall.

(d)

Council of Senior Citizens’ Organizations of BC

Ms. Carlile noted that two members of the Seniors Advisory Committee have been registered to take part in a conference, to be held in Richmond, hosted by the Council of Senior Citizens’ Organizations of BC.

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:57 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the Parks, Recreation & Cultural Services Committee of the Council of the City of Richmond held on Tuesday, July 29, 2008.

_________________________________

_________________________________

Councillor Linda Barnes

Chair

Hanieh Floujeh

Committee Clerk