MINUTES

1.

It was moved and seconded

That the minutes of the meeting of the Planning Committee held on Tuesday, December 9^th, 2003, be adopted as circulated.

CARRIED

NEXT COMMITTEE MEETING DATE

2.

The next meeting of the Committee will be held on Tuesday, January 20^th, 2004, at 4:00 p.m. in the Anderson Room.

URBAN DEVELOPMENT DIVISION

3.

APPLICATION BY RAV BAINS FOR REZONING AT 6228 GARRISON COURT FROM SINGLE-FAMILY HOUSING DISTRICT, SUBDIVISION AREA E (R1/E) TO SINGLE-FAMILY HOUSING DISTRICT, SUBDIVISION AREA B (R1/B)

(RZ 03-249167 - Report:  December 16/03, File No.:  8060-20-7643) (REDMS No. 1106760, 1094880, 1106761)

The Development Co-ordinator, Holger Burke, and Jenny Beran, Planner, were present.

Cllr. Barnes joined the meeting 4:01 p.m.

It was moved and seconded

That Bylaw No. 7643, for the rezoning of 6228 Garrison Court from Single-Family Housing District, Subdivision Area E (R1/E) to Single-Family Housing District, Subdivision Area B (R1/B), be introduced and given first reading.

CARRIED

4.

BUILDERS' ROUND TABLE

(Report:  December 23/03, File No.:  0340-20-UDEV1) (REDMS No. 1108681, 1103984, 1096459, 1102824, 1104214, 1101865, 1101881, 1101885, 725509, 720861)

The Manager, Building Approvals Department, Rick Bortolussi, was present. 

Cllr. Howard joined the meeting 4:02 p.m.

Discussion ensued among Committee members and staff that included the following:

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the frequency of future meetings would be decided between the City and the Chief Operating Officer of the Greater Vancouver Home Builders Association based on agenda items;

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in the event the City desired to approve a more stringent Building Code a concurrent agreement with the Provincial Government would be required;

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further discussion was required on the issue of work proceeding without a completed inspection based on a builders previous record.  Mr. Bortolussi indicated that calls for next-day inspection were now being accepted until 8:00 p.m. which reduced the possibility of work being delayed;

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significant discussion had previously taken place on the occurrence of demolition during weekend hours at which time inspectors are not available.  Mr. Bortolussi gave advice that through the process of issuing a Demolition Permit an inspector was only required to attend the site after it had been cleared.  In addition to this, any complaints received would be processed by the Community Bylaws Division.  Mr. Bortolussi also indicated that inspections based on a cost-recovery basis could be reviewed;

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the training program identified as part of the new Provincial Building Code expected in 2005/2006 would be available to both City staff and the construction community;

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the Good Neighbour Program brochure could be referred to the Intercultural Committee for its comment on the different languages that would be involved in reaching as many people as possible.  It was also questioned whether translation for IVR would be possible as a joint venture with other users of the system.  Mr. Bortolussi said that he would review the costs that would be associated with translation of the brochures.

It was moved and seconded

That the report on the Builders Round Table (dated December 23^rd, 2003 from the Manager, Building Approvals), be received for information.

CARRIED

5.

RICHMOND COMMUNITY SERVICES ADVISORY COUNCIL 2003 ANNUAL REPORT AND 2004 WORK PROGRAM

(Report:  November 18/03, File No.:  0100-20-RCSA1-01) (REDMS No. 1094428, 1097027)

Lesley Sherlock, Social Planner, and Mr. Brian Wardley, Co-Chair, Richmond Community Services Advisory Council (RCSAC), were present and responded to questions from the Committee.

The responses included that:

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the requested $9,200. operating grant for the RCSAC was included in the 2004 budget;

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Sean Davies, Diversity Services Coordinator, in his work with the Poverty Response Committee, had applied for funding for a sports locker from which sports equipment could be stored for children who cannot afford equipment;

-

Ms. Sherlock would distribute to members of Council a brief report on the Affordable Housing forum that had been held in November 2003;

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the restructuring of the RCSAC will include the formation of a sub-committee that will undertake a review of past processes and what present day applications those processes might offer.  Mr. Wardley also indicated that the mandate of the RCSAC, including its role with the City and other organizations, was in need of review;

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future forums held between the RCSAC Steering Committee and the MLAs would be restructured to better provide an opportunity for the City to present its concerns;

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the historical issue of volunteer involvement in the RCSAC was in part related to the meeting times of the Committee; and

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the work of the Poverty Response Committee, under the auspices of the RCSAC, had been structured to be completed in June 2004 as it was considered that the program did not fit within the RCSAC;

The Chair, on behalf of the Committee, expressed a strong appreciation for the work of the RCSAC.

It was moved and seconded

That the Richmond Community Services Advisory Council 2004 Work Program be approved.

CARRIED

6.

MANAGERS REPORT

The Development Coordinator, Holger Burke -

1.

distributed copies of the new brochure Fast Tracking Simple Rezoning and Development Permit Applications in the City of Richmond! to Committee members; and

2.

reported that during the month of December the number of Development Applications received had totalled 34, and that two major applications were included in that number.

Cllr. McNulty reported that the City of Langley could be considering a move to full service gas stations only and he requested that staff review this.  Cllr. McNulty asked that he be advised of the date should the matter be presented at a City of Langley Council meeting.

Cllr. Barnes referred to an e-mail correspondence received from the City of North Vancouver City Clerks Department titled Film Industry and Provincial Sales Tax, a copy of which is on file in the City Clerks Office.  As a result of a brief discussion on the matter the following referral motion was introduced:

It was moved and seconded

That the e-mail correspondence dated December 17^th, 2003 from B.A. Hawkshaw, City Clerk, the City of North Vancouver, be referred to staff for a report on the matter.

CARRIED

ADJOURNMENT

It was moved and seconded

That the meeting adjourn (4:55 p.m.).

CARRIED

Certified a true and correct copy of the Minutes of the meeting of the Planning Committee of the Council of the City of Richmond held on Tuesday, January 6^th, 2004.

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Councillor Bill McNulty
Chair

Deborah MacLennan
Administrative Assistant